Student Records Specialist

Arlon Seay Elementary School; Spring Branch (TX); On-site; USD 36,000 - 52,000; Full time

Job summary

Comal ISD Arlon Seay Elementary School in Spring Branch, TX, is seeking a Student Records Specialist to maintain and report on student registration, attendance, and cumulative records.

This full-time role requires a high school diploma or GED, experience in a general office, and familiarity with Skyward. Excellent organizational and communication skills are essential to support parents, teachers, and campus staff.

Qualifications

• High School Diploma or GED required.
• General office experience required; school office preferred.
• Experience with Skyward preferred; TREx knowledge helpful.
• Strong organizational and communication skills.
• Ability to interact with parents, teachers and staff professionally.

Responsibilities

• Distribute rosters and arrange substitute coverage; enter jobs in SubFinder.
• Distribute tardy slips and code attendance in Skyward.
• Ensure attendance is reported daily; update absence codes.
• Maintain enrollment totals for class rosters and campus.
• Handle phone, written and walk-in requests from staff and parents.
• Collect documentation and distribute to appropriate personnel.
• Enter and update student data in Skyward system.
• Obtain proof of residence and enroll/withdraw students as needed.
• Maintain student files and respond to information requests.
• Prepare and distribute reports and notifications as required.
• Adhere to district records policies and retention schedules.

Skills

Skyward knowledge

MS Office (Word/Excel)

TREx knowledge

Organizational skills

Multi-tasking

Communication with parents

Analytical skills

Education

High School Diploma or GED

Tools

Skyward

TREx

Microsoft Office

Job description

Student Records Specialist

Comal ISD Arlon Seay Elementary School - Spring Branch, Texas Open in Google Maps

This job is also posted in Comal ISD

Job Details

Job ID: 5917313

Application Deadline: Posted until filled

Posted: Sep 08, 2026 5:00 AM (UTC)

Starting Date: Immediately

Job Description

Primary Purpose

Maintain & report on student registration, attendance, and cumulative records.

Education / Certification

• High School Diploma or GED.

Special Knowledge / Skills

• Knowledge of Skyward Student Accounting System, including Job Submission & DART Report Production Systems.
• Knowledge of PC including Microsoft Office products, especially Word and Excel.
• Knowledge of TREx Records Exchange Program.
• Excellent organizational skills.
• Ability to multi-task.
• Good interpersonal and communication skills. Must be able to communicate well with parents, teachers, administrators, and other campus & district staff members.
• Methodical/logical/analytical skills.

Experience / Other Requirements

• Ability to speak Spanish is preferrred.
• General office experience required.
• Work experience in a school office is preferred.
• Experience withSkyward is preferred.
• General knowledge of student registration & attendance accounting guidelines is preferred.

Major Responsibilities and Duties

• Distributes rosters for substitute teachers and makes necessary calls to ensure there are substitutes for all teachers. Enters jobs in SubFinder as needed.
• Distributes tardy slips for late students and enters appropriate codes into Skyward system.
• Assures that attendance is reported by all teachers and makes changes or corrections as needed. Runs and verifies daily attendance reports, enter absence codes for all absences.
• Updates and maintains enrollment totals for class rosters and campus.
• Handles miscellaneous telephone, written and walk-in requests from administrators, teachers, students, parents and other visitors.
• Collects appropriate documentation from campus visitors and distributes to appropriate personnel.
• Makes student contact changes and informs appropriate personnel.
• Prints and distributes progress reports to teachers.
• Sends absence and tardy warning letters to appropriate parents.
• Runs and reconciles Cycle Attendance Reports and Principal’s report as needed.
• Responsible for entering all student data and any updates into Skyward.
• Obtains and maintains proof of residence for all new and returning students. Registers and enrolls new students throughout the school year as needed. Withdraws students as needed throughout the school year.
• Maintains appropriate student files and respond to requests for student information.
• Runs miscellaneous reports as requested for campus faculty or administrators.
• Responsible for properly maintaining district records, adhering to all policies set forth by the district for records maintenance ad learning the records retention schedule for department records.
• Other duties as assigned.

Position Type: Full-Time

Job Requirements

• Citizenship, residency or work visa required

Contact Information

• Human Resources
• 1404 IH 35 North
• New Braunfels, Texas 78130
• Phone: [phone]
• Email: [e-mail]