Student Records & Graduation Specialist

Halifax Community College; Weldon (NC); On-site; USD 42,000 - 54,000; Full time

Job summary

Halifax Community College in North Carolina is seeking an Assistant Registrar under the Registrar/Director of Veteran Affairs to maintain student records, transcripts, and related reports across curriculum, continuing education, and literacy programs.

The role focuses on recording, data entry, and report preparation, including FERPA compliance, degree audits, and graduation processing, with responsibilities extending to assisting veteran services and ensuring accurate, timely records for all

Qualifications

• Associate Degree or higher.
• Knowledge of student records and record-keeping practices.
• Proficiency with Microsoft Office Suite.
• Highly organized with strong written and verbal communication skills, including command of English grammar.
• Strong mathematical and interpersonal skills.
• Two to three years of administrative experience in a fast-paced office environment.
• Ability to manage multiple assignments, prioritize responsibilities, and meet deadlines.

Responsibilities

• Process outgoing Curriculum and Workforce and Continuing Education transcript requests.
• Evaluate, organize, and maintain permanent student records and provide transcripts for all Curriculum, Continuing Education, and Basic Literacy students.
• Process Credit for Prior Learning (CPL).
• Register students in courses when needed if an advisor is not available.
• Evaluate graduation applications and perform degree audits and assist with graduation processes.
• Coordinate graduation diploma preparation and record keeping.
• Complete Degree Verify processing in the National Student Clearinghouse platform.
• Review FERPA / Leon's Law documentation.
• Assist with Veteran Services student processes and support the timely processing of veterans' educational benefits.
• Prepare reports for the North Carolina System Office and run reports using Colleague and Informer.

Skills

Student records

Record-keeping

Microsoft Office

Written & verbal comms

Multitasking

Interpersonal skills

Education

Associate Degree or higher

Tools

Colleague

Entrinsik Informer

Self-Service

Job description

Halifax Community College in North Carolina is seeking an Assistant Registrar under the Registrar/Director of Veteran Affairs to maintain student records, transcripts, and related reports across curriculum, continuing education, and literacy programs.

The role focuses on recording, data entry, and report preparation, including FERPA compliance, degree audits, and graduation processing, with responsibilities extending to assisting veteran services and ensuring accurate, timely records for all