Student Records & Data Administrator

Great Hearts Academies; San Antonio (TX); On-site; USD 48,000 - 64,000; Full time

Benefits offered by this job

Health insurance

Texas Teacher Retirement System

Opportunities for professional growth

Job summary

Great Hearts Academies seeks a School Registrar at Live Oak Lower School in San Antonio, TX. The registrar will manage the student data lifecycle, oversee records, grades, transcripts, and graduation processes, and ensure compliance with FERPA and state guidelines.

Responsibilities include enrollment cycles, communication with families, and coordination with teachers and administrators to maintain accurate student information in PowerSchool.

Qualifications

• Bachelor's degree preferred.
• Experience in school administration or working with student systems is preferred.
• US work authorization is required.

Responsibilities

• Manage the annual enrollment and waitlist cycles, including late enrollment and withdrawal processes.
• Maintain and secure student records, transcripts, and grade data in PowerSchool.
• Ensure compliance with FERPA and applicable laws and regulations.
• Coordinate with campus leadership and staff on enrollment status and reporting.
• Organize distribution of textbooks, materials, and lockers and communicate with parents.
• Oversee grading entries, transcripts, and graduation-related processes.
• Maintain accurate records for audits and state requirements.
• Respond to records requests from other schools and ensure timely PEIMS deadlines.

Skills

Administrative experience

PowerSchool

Student data management

Attention to detail

Education

Bachelor's degree

Tools

PowerSchool

Job description

Great Hearts Academies seeks a School Registrar at Live Oak Lower School in San Antonio, TX. The registrar will manage the student data lifecycle, oversee records, grades, transcripts, and graduation processes, and ensure compliance with FERPA and state guidelines.

Responsibilities include enrollment cycles, communication with families, and coordination with teachers and administrators to maintain accurate student information in PowerSchool.