Student Programs & Office Coordinator

University of North Carolina - Chapel Hill; Lowell (MA); On-site; USD 29,000 - 34,000; Part time

Benefits offered by this job

Retail discounts

Child care savings

Special rates for arts events

Job summary

University of North Carolina at Chapel Hill is seeking a part-time Student Programs & Office Coordinator to support internships, career opportunities, and event logistics. The role involves handling inquiries, maintaining student records, and ensuring smooth day-to-day office operations.

You will coordinate seminars, Career Fairs, and campus visits, assist with calendar management, and collaborate with the IRMII team to support students and partners in a fast-paced academic environment.

Qualifications

• Bachelor's degree; or equivalent combination of training and experience.
• All degrees must be received from appropriately accredited institutions.
• Experience in program coordination, student services, event planning, or administrative support is preferred.

Responsibilities

• Serve as a friendly, reliable point of contact for student questions about internships, the Risk Management Minor, and IRMII programs.
• Internship & full-time placement support: help maintain the internship and placement pipeline in the CRM, track application and match status, and assist with light candidate prep
• Career Fair support: provide prep support and on-site support connecting students with employers.
• Mentorship & alumni program support: help coordinate mentor-student matching logistics, track participation, and support the alumni database and outreach cadence.
• Maintain accurate student records - enrollment, research participation, internship/placement history - in IRMII's shared systems.
• Coordinate logistics for seminars, workshops, guest speaker sessions, and signature events (Career Fair, Research Summit, Board Meetings, and similar).
• Manage student event registration processes and provide on-site, day-of support.
• Support campus visitor coordination, including scheduling, materials, and follow-up thank-yous.
• Track event participation and help gather post-event feedback from students and partners.
• Provide day-to-day office support: supplies, filing, correspondence, and general office organization.
• Assist with calendar coordination and scheduling for student- and event-related meetings.
• Support expense tracking, reimbursements, and vendor coordination as needed.
• Assist with onboarding logistics for new student interns and visiting scholars.

Skills

Program coordination

Student engagement

Event planning

Communication

Education

Bachelor's degree

Equivalent combination of training and experience

Tools

Microsoft Office

Airtable

Canva

Job description

Student Programs & Office Coordinator

Location: North Carolina, US

Contract: Part-Time Temporary

Hours per week: 24

Hiring Range: $21.00 - $25.00 per hour

Application Deadline: 08/20/2026

Be a Tar Heel!

A global higher education leader in innovative teaching, research and public service, the University of North Carolina at Chapel Hill consistently ranks as one of the nation's top public universities. Known for its beautiful campus, world-class medical care, commitment to the arts and top athletic programs, Carolina is an ideal place to teach, work and learn.

One of the best college towns and best places to live in the United States, Chapel Hill has diverse social, cultural, recreation and professional opportunities that span the campus and community.

University employees can choose from a wide range of professional training opportunities for career growth, skill development and lifelong learning and enjoy exclusive perks that include numerous retail and restaurant discounts, savings on local child care centers and special rates for performing arts events.

Primary Purpose of Organizational Unit

The Institute for Risk Management and Insurance Innovation (IRMII) is focused on interdisciplinary research and training that lead to better understanding and management of financial losses resulting from perils ranging from extreme weather to pandemics to cyber‑attacks. Our mission is to drive the advancement of creative risk management tools and strategies to address growing threats to society, and to cultivate a collaborative ecosystem of academics and industry leaders to train the next generation of risk management professionals. The Institute has a focus on both graduate research and graduate/undergraduate education, with the latter involving the administration of the new Minor in Risk Management. Support for IRMII includes funding from nearly 40 firms from across the insurance and risk management sector, and Institute faculty, staff and students have many opportunities to interact with these partners as they develop research projects and training programs of direct relevance to the industry.

Student Program & Talent Pipeline Support

• Serve as a friendly, reliable point of contact for student questions about internships, the Risk Management Minor, and IRMII programs generally.
• Internship & full‑time placement support: help maintain the internship and placement pipeline in the CRM, track application and match status, and assist with light candidate prep
• Career Fair support: provide prep support and on‑site support connecting students with employers.
• Mentorship & alumni program support: help coordinate mentor‑student matching logistics, track participation, and support the alumni database and outreach cadence.
• Maintain accurate student records - enrollment, research participation, internship/placement history - in IRMII's shared systems.

Event Coordination and Support

• Coordinate logistics for seminars, workshops, guest speaker sessions, and signature events (Career Fair, Research Summit, Board Meetings, and similar) - scheduling, room bookings, catering, AV, and materials.
• Manage student event registration processes and provide on‑site, day‑of support.
• Support campus visitor coordination, including scheduling, materials, and follow‑up thank‑yous.
• Track event participation and help gather post‑event feedback from students and partners.

Office & Administrative Support

• Provide day-to-day office support: supplies, filing, correspondence, and general office organization.
• Assist with calendar coordination and scheduling for student- and event‑related meetings.
• Support expense tracking, reimbursements, and vendor coordination as needed.
• Assist with onboarding logistics for new student interns and visiting scholars.

Communications & Tracking

• Maintain distribution systems for student-facing communications - reminders, deadlines, opportunity announcements - for events and programs.
• Maintain program and event calendars so they stay accurate and accessible to students, staff, and partners.
• Contribute student success stories and event recaps to Comms team for the annual report, newsletter, and social content.

IRMII seeks a Student Programs & Office Coordinator to provide flexible, cross-functional support across the Institute's student programs, events, and daily office operations. This is a part-time role built for someone comfortable moving between three kinds of work in a given week: helping students navigate internships and career opportunities, keeping an event running smoothly behind the scenes, and keeping the office organized day to day.

Minimum Education and Experience Requirements: Bachelor's degree; or equivalent combination of training and experience. All degrees must be received from appropriately accredited institutions.

Management Preferences

• Experience in program coordination, student services, event planning, or administrative support.
• Genuine enthusiasm for working directly with students.
• Comfortable managing several small workstreams in a given week.
• Proficiency in Microsoft Office, Airtable, Canva, or similar tools.
• Able to work independently to prioritize with minimal supervision, given the part‑time schedule.

This position is designated as a Campus Security Authority in accordance with the Clery Act. This position will be required to report Clery crimes to the Clery Compliance Manager and complete annual training about reporting responsibilities.

If you experience any problems accessing the system or have questions about the application process, please contact the Office of Human Resources at [phone] or send an email to [e-mail] Please note: The Office of Human Resources will not be able to provide specific updates regarding position or application status.

The University is an equal opportunity employer and welcomes all to apply without regard to age, color, gender, gender expression, gender identity, genetic information, national origin, race, religion, sex, or sexual orientation. We encourage all qualified applicants to apply, including protected veterans and individuals with disabilities.

Quick Link: https://unc.peopleadmin.com/postings/323972