Student Programs Coordinator

Kansas State University; Manhattan (KS); On-site; USD 58,168,000 - 74,129,000; Full time

Job summary

Kansas State University is seeking a Student Programs Coordinator to manage scholarship programs within the Office of Student Financial Assistance. The role emphasizes timely processing of awards, compliance with federal and institutional rules, and collaboration with multiple offices to support enrollment management and student services.

The incumbent will audit, track, and administer athletic department scholarships, coordinate waivers, and assist with sponsorship accounting, working on-site

Qualifications

• Requires a high school diploma and five years of relevant experience.
• Bachelor's degree preferred.
• Experience using a third-party higher education student information system (e.g., Banner, PeopleSoft, Powerfaids).
• Experience in accounting, budgeting, or similar financial tasks.
• Strong collaboration across units toward common outcomes.
• Experience training or presenting to small–medium audiences.
• Experience designing business reports and data extraction using queries or Crystal Reports.
• Experience in a large post-secondary institution and understanding federal, Title IV student aid regulations.

Responsibilities

• Process scholarships for targeted cohorts in a timely, accurate manner.
• Audit and track scholarships administered by the university's athletic department.
• Ensure compliance with federal, state, NCAA, and institutional requirements.
• Collaborate with OSFA staff and internal/external stakeholders on enrollment management tasks.
• Process waivers and account for anticipated sponsorships in aid packages.
• Support reporting and data extraction needs for financial aid programs.

Skills

Customer service

Cross-unit collaboration

Regulatory knowledge

Training delivery

Education

High school diploma

Bachelor's degree

Tools

Banner

PeopleSoft

Powerfaids

Job description

Student Programs Coordinator

Kansas State University

About This Role

This position serves as the primary individual within the Office of Student Financial Assistance's (OSFA's) five (5) member scholarship unit responsible for the timely and accurate processing of scholarship programs targeted toward specific cohorts of students. The successful candidate will have a proven track record of professional collaboration across administrative offices and/or across business units specific to the accurate and timely delivery of financial aid or other fiscal benefits. Examples of scholarship programs with specific eligibility criteria include state sponsored scholarships, philanthropic educational foundation scholarships, sponsoring community scholarships, targeted institutional gift aid, etc.. In addition, the position administers, tracks, and audits all scholarships made by the university's athletic department. The incumbent must possess a robust ability to interpret and apply complex statutory and regulatory guidelines, since the administrative duties associated with this position must ensure the office's compliance with federal, Title IV, student aid, state aid, NCAA, Big XII Conference, and institutional eligibility requirements. Working in tandem with other OSFA staff members, this position supports the office's overall enrollment management mission of delivering student aid resources in a timely and student service friendly manner. Examples of such general duties include processing waivers targeted toward specific university charges, accounting for anticipated sponsorship awards as part of student financial aid packages and collaborating with scholarship stakeholders both within and outside of the university.

About Us

Take the next step toward making your educational dreams a reality! The Office of Student Financial Assistance and our expert financial aid advisors are here to help you find the best financial options during your time at K-State.

Worksite Description

This position is On-site. All employees must reside in the United States when they begin working to comply with state law. K-State is unable to provide remote or hybrid work opportunities for residents of the state of Idaho.

What You'll Need to Succeed

Minimum Qualifications

• Requires a high school diploma (or equivalent) and five years of

Relevant Experience. Requirements May Be Met Through a Combination of work experience and education.

Preferred Qualifications

• Bachelors Degree
• 2 - 3 years' experience utilizing a third party, higher education student information system such as, Banner, PeopleSoft, Powerfaids, etc.
• 2 - 3 years' experience in accounting, budgeting, or similar financial tasks
• Strong track record of collaboratively working across business units toward common mission critical outcomes.
• Robust customer service experience requiring ability to detail/explain complex regulatory/policy rules in an administrative/office setting.
• 1 - 2 years providing training and/or presentations to small - medium-size audiences
• Prefer experience in designing, testing, and creating business reports and/or experience extracting data utilizing query or crystal reports.
• Prefer exposure to a large post-secondary educational institution as an employee or student.
• 1 - 2 years robust understanding and application of federal, Title IV, student financial aid regulations

Sponsorship Eligibility

Candidates must be legally authorized to work in the U.S. on an ongoing basis without sponsorship

Application Window

Applications close on: September 11, 2026

Anticipated Hiring Pay Range

$20.30 - $25.87/hour ($42,224 - $53,810/annually)