Student Ministry Administrative Assistant

Dawson Memorial Baptist Church; Birmingham (AL); On-site; USD 17,000 - 25,000; Part time

Job summary

Dawson Family of Faith invites applications for a part-time Student Ministry Administrative Assistant to support staff, students, parents, and volunteers. The role emphasizes organization, communication, and initiative to keep ministry operations running smoothly.

The ideal candidate will manage calendars, handle ministry records, and assist with events such as camps, retreats, and mission trips while maintaining confidentiality and a ministry-minded attitude.

Qualifications

• Strong organizational and communication skills.
• Ability to manage multiple responsibilities and meet deadlines.
• Proficiency with basic computer programs and willingness to learn church software.
• Dependable, flexible, and able to work independently.
• Willingness to take initiative and anticipate ministry needs.
• Ability to maintain confidentiality and work well with staff, volunteers, and families.
• Support the mission, beliefs, and values of Dawson Family of Faith.
• Previous administrative experience preferred.

Responsibilities

• Provide general administrative support to Student Ministry staff.
• Maintain calendars, schedules, records, and ministry databases.
• Prepare documents, forms, correspondence, and ministry materials.
• Assist with office organization, supplies, and other daily administrative needs.
• Assist with communication to students, parents, volunteers, and ministry leaders.
• Prepare and distribute emails, announcements, reminders, and ministry updates.
• Respond to routine questions and requests from parents and church members.
• Coordinate with other church departments as needed.
• Assist with planning and coordinating camps, retreats, D-Now, mission trips, and other Student Ministry events.
• Manage event registrations, payments, permission forms, and participant information.
• Prepare rosters, schedules, check-in materials, and event supplies.
• Help coordinate logistics and ensure important deadlines are met.
• Assist with volunteer communication, scheduling, and recordkeeping.
• Help coordinate meetings and prepare materials for weekly ministry activities.
• Process purchase requests, reimbursements, and other financial paperwork.
• Maintain organized records of ministry expenses and registrations.

Skills

Organizational skills

Communication skills

Multitasking

Deadline-driven

Computer literacy

Church software

Dependable

Independent worker

Initiative

Proactive

Confidentiality

Teamwork

Mission alignment

Values alignment

Administrative experience

Tools

Office software

Church software

Job description

The Student Ministry Administrative Assistant provides administrative, organizational, and communication support to Dawson Student Ministry. This position helps ensure the ministry operates efficiently and effectively while supporting staff, students, parents, and volunteers.

The ideal candidate is organized, dependable, detail-oriented, and willing to take initiative while maintaining a positive, ministry-minded attitude.

Primary Responsibilities

Administrative Support

• Provide general administrative support to Student Ministry staff.
• Maintain calendars, schedules, records, and ministry databases.
• Prepare documents, forms, correspondence, and ministry materials.
• Assist with office organization, supplies, and other daily administrative needs.

Communication

• Assist with communication to students, parents, volunteers, and ministry leaders.
• Prepare and distribute emails, announcements, reminders, and ministry updates.
• Respond to routine questions and requests from parents and church members.
• Coordinate with other church departments as needed.

Events and Ministry Activities

• Assist with planning and coordinating camps, retreats, D-Now, mission trips, and other Student Ministry events.
• Manage event registrations, payments, permission forms, and participant information.
• Prepare rosters, schedules, check-in materials, and event supplies.
• Help coordinate logistics and ensure important deadlines are met.

Volunteer and Financial Support

• Assist with volunteer communication, scheduling, and recordkeeping.
• Help coordinate meetings and prepare materials for weekly ministry activities.
• Process purchase requests, reimbursements, and other financial paperwork.
• Maintain organized records of ministry expenses and registrations.

Qualifications and Expectations

• Strong organizational and communication skills.
• Ability to manage multiple responsibilities and meet deadlines.
• Proficiency with basic computer programs and willingness to learn church software.
• Dependable, flexible, and able to work independently.
• Willingness to take initiative and anticipate ministry needs.
• Ability to maintain confidentiality and work well with staff, volunteers, and families.
• Support the mission, beliefs, and values of Dawson Family of Faith.
• Previous administrative experience preferred.

Work Schedule

This is apart-time position with a somewhat flexible weekly schedule, coordinated with Student Ministry leadership. While regular office hours are preferred for consistency and communication, there is flexibility in scheduling to accommodate personal responsibilities and ministry needs.

Occasional adjustments to the schedule may be necessary during busy ministry seasons or special events.

Overall Goal

To provide dependable administrative and organizational support that allows Student Ministry staff to focus on building relationships, discipling students, and ministering to families.

The Administrative Assistant should help keep the ministry organized, prepared, and running smoothly while contributing positively to the overall mission of Dawson Student Ministry.