Student Information Specialist

Lompoc Unified School District (CA); Lompoc (CA); On-site; USD 60,000 - 80,000; Full time

Job summary

Lompoc Unified School District in California is seeking a Student Information Specialist to support CALPADS and the Special Education Student Information System. You will develop reports, run queries, and assist teachers and staff with online programs while ensuring data accuracy and security.

You will respond to data requests related to SARC, LCAP, and state reporting; coordinate with districts, SELPA, and vendors; and participate in trainings to maintain compliance with state and federal

Qualifications

• High school diploma with college-level coursework in information systems management, computer science or a related field, plus three years of experience operating a computerized information system in a school setting.
• Experience using MS Excel and MS Access in a K-12 environment.
• Knowledge of CALPADS and state reporting requirements.
• Ability to create and maintain database reports and queries.

Responsibilities

• Manage CALPADS data submission, verification, and certification; collaborate with SELPA and district departments to ensure data accuracy.
• Develop and produce a variety of system and state-mandated reports and queries.
• Support teachers and students with online programs and provide data access to authorized staff.
• Respond to data requests related to SARC, LCAP, WASC, demographics, attendance, academics and IEP programs.

Skills

MS Excel

MS Access

Data analysis

Data integrity

Interpersonal skills

Education

High school diploma with college coursework in information systems management or computer science

Tools

Database management software

Job description

STUDENT INFORMATION SPECIALIST

The established Eligibility List will remain in effect for one year.

The District has the right to limit the number of eligible which can be reasonably used during the existence of the eligibility list. The provisions of this announcement do not constitute an expressed or implied contract and any provisions contained in this announcement may be modified or revoked without notice.

1 - Student Information Specialist position for 8.0 hours per day / 12 months/Special Education Department

Under the direction of the Director-Information Technology or assigned supervisor, provide support to end users of required student and personnel data for the California Longitudinal Pupil Achievement Data System (CALPADS) and/or Special Education Student Information System; provide data and develop new reports and queries; support teacher and student access to online programs; provide State-mandated testing pre-identification and assessment results; provide information to testing vendors and other District personnel.

• Manage student assessment data in student information system and assessment system; submit, verify and certify CALPADS data; resolve anomalies and contact other Districts, SELPA, and LUSD departments and sites to verify and correct data; review CALPADS certification reports; analyze and compare data in CALPADS and Student Information Systems for accuracy.

• Support teacher and student access to online programs and resolve related technical issues; provide backup support for various student information systems and textbook online programs; assist users with assessment results for the purpose of providing information to various personnel; assist with managing, disseminating, and reporting assessment data results; provide student performance results for internal and external use and in compliance with State and federal requirements.

• Respond to various district, site, SELPA and outside agency data requests relating but not limited to SARC, LCAP, WASC, student demographics, student attendance, student behavior, student academics, IEP’s and programs enrollment.

• Communicate with outside software vendors and others; obtain information and resolve problems; communicate with State, federal and other governmental agencies; meet assessment data and submission reporting requirements.

• Participate in meetings, workshops and trainings; convey and gather information required to perform job functions; prepare written materials including procedures, instructions, memos and letters; document activities; provide written reference; convey information as required.

• Produce a variety of system and mandated reports including but not limited to, student reporting, testing results and State reporting; ensure proper compliance with site, District and State and Federal requirements.

• Respond to user request for reports and queries including assessment, pre-ID, attendance records, student records, personal data and students and ASB awards, SELPA requests for Federal and State reporting; provide specialized reports and disseminate information.

• Work with Information Technology personnel on system integrity and maintenance functions; ensure student data security and access.

Education and Experience

Any combination equivalent to: graduation from high school supplemented by college-level coursework in information systems management, computer science or a related field and three years of experience operating a computerized information system in a school environment with experience using MS Excel, MS Access and experience with database management and data structures in a K-12 education environment.

Any combination equivalent to: graduation from high school supplemented by college-level coursework in information systems management, computer science or a related field and three years of experience operating a computerized information system in a school environment with experience using MS Excel, MS Access and experience with database management and data structures in a K-12 education environment.

experience with database management and data structures in a K-12 education environment.

Knowledge of:

• Student information system, spreadsheet and data processing systems.
• Graduation requirements, high school curriculum and other school policies related to the enrollment of students.
• Operation of a computer and assigned software.
• Operation of a variety of standard office equipment.
• Interpersonal skills including tact, patience and courtesy.
• Oral and written communication skills.
• Correct English usage, punctuation, spelling and grammar.
• Statistical record-keeping and report-writing techniques.

Ability to:

• Perform a variety of technical duties in the management of the student information database for LUSD.
• Create and maintain master school and student database for information and analysis.
• Ensure accuracy of data input and management.
• Coordinate departments to comply with project timelines throughout the school year.
• Manage the accuracy of the database to compile statistical reports.
• Type or input data at an acceptable rate of speed.
• Maintain confidentiality of student information.
• Establish and maintain cooperative and effective working relationships with others.
• Prepare comprehensive statistical reports.
• Prioritize and schedule work.
• Meet schedules and timelines.
• Verify accuracy of data input and output.

WORKING CONDITIONS:

Work Environment:

• Indoor/Office environment.
• Constant interruptions.

Physical Demands:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Hearing and speaking to exchange information.
• Seeing to read a variety of materials.
• Sitting for extended periods of time.
• Bending at the waist, kneeling, or crouching to file materials.

The information contained in this job description is for compliance with the Americans with Disabilities Act (A.D.A.) and is not an exhaustive list of the duties performed.