Student Engagement Admin & Events Coordinator

Widener University; Chester (Delaware County); Hybrid; USD 36,000 - 48,000; Full time

Job summary

Widener University seeks an Administrative Support Specialist in the Office of Student Engagement to provide critical administrative and project management support. This role reports to the Assistant Dean of Students for Student Engagement and will coordinate front-end student and department operations, supporting 4 full‑time staff and 15 student employees while serving as a Coursedog superuser.

The position requires coordinating calendars, preparing reports, processing financial transactions,

Qualifications

• Valid state driver’s license.
• High School diploma or equivalent.
• 2+ years of administrative support experience in a service‑oriented environment.
• Proficiency in Microsoft Word, Excel, PowerPoint, OneDrive, Outlook, Teams, and standard internet browsers.
• Intermediate database software skills in Datatel/Colleague.
• Excellent communication skills for telephone and written communications.
• Superior interpersonal skills with students, staff in a high‑volume office.
• Bachelor’s Degree from an accredited four‑year institution (preferred).

Responsibilities

• Serve as system administrator for the Coursedog room reservation system and coordinate event logistics.
• Prepare biweekly space utilization and reservation reports.
• Review and approve 400+ student event requests per semester.
• Provide front office administrative support and deliver excellent customer service.
• Schedule and maintain calendars for senior staff using Outlook.
• Coordinate meetings, prepare agendas, materials, and refreshments.
• Compile statistics, generate reports, and create presentations.
• Supervise 15 student employees and manage payroll timecards biweekly.
• Support high-level departmental events and coordinate travel arrangements.
• Reconcile departmental budgets and provide data for annual budget development.

Skills

Communication skills

Interpersonal skills

Customer service

Office administration

Education

High School diploma or equivalent

Bachelor's degree (preferred)

Tools

Datatel/Colleague

Job description

Widener University seeks an Administrative Support Specialist in the Office of Student Engagement to provide critical administrative and project management support. This role reports to the Assistant Dean of Students for Student Engagement and will coordinate front-end student and department operations, supporting 4 full‑time staff and 15 student employees while serving as a Coursedog superuser.

The position requires coordinating calendars, preparing reports, processing financial transactions,