Student Engagement Admin & Events Coordinator

Aurizon Holdings Limited; Town of Chester (NY); On-site; USD 42,000 - 52,000; Full time

Job summary

Widener University is seeking an Administrative Support Specialist in the Office of Student Engagement. This role provides essential administrative and project management support to the Office of Student Engagement operations and anchors the campus engagement, belonging, and retention efforts.

Reporting to the Assistant Dean of Students, you will coordinate front-end operations, manage a team of 15 student employees, and serve as a Coursedog superuser to ensure smooth event planning and

Qualifications

• Valid state driver’s license.
• High School diploma or equivalent.
• 2+ years of administrative support experience in a service-oriented environment.
• Proficiency in most Microsoft applications including Word, Excel, PowerPoint, OneDrive, Outlook, Teams, and standard internet browsers.
• Intermediate database software skills in database (i.e. Datatel, Colleague).
• Excellent communication skills to be applied to telephone and written communications.

Responsibilities

• Serve as system administrator for the Coursedog room reservation system, reviewing and approving 2,000+ facility reservations annually; coordinate with campus constituents to ensure accurate event setup and logistics.
• Prepare and distribute biweekly space utilization and reservation reports to campus partners.
• Review, process, and approve 400+ student event requests per semester, ensuring accurate coordination within the student engagement platform.
• Provide front office administrative support, including managing the main phone line, responding to email and in-person inquiries, and delivering excellent customer service to the campus community.
• Schedule and maintain calendars for the Assistant Dean of Students and professional staff using Microsoft Outlook.
• Coordinate departmental meetings and events, including agenda preparation, presentation materials, correspondence, room setup, and refreshments.
• Compile statistics, generate reports, and create presentations using Microsoft Excel, Word, and PowerPoint.
• Schedule, supervise, and coordinate 15 student employees to ensure full front-office coverage; review and approve payroll timecards biweekly.
• Support selected high level departmental and divisional events, including limited evening or weekend commitments.
• Prepare and process financial transactions, including check requests, reimbursements, purchasing card reports, invoices, and journal entries.

Skills

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Microsoft OneDrive

Microsoft Outlook

Microsoft Teams

Education

High School diploma

Bachelor’s Degree

Tools

Datatel

Colleague

Job description

Widener University is seeking an Administrative Support Specialist in the Office of Student Engagement. This role provides essential administrative and project management support to the Office of Student Engagement operations and anchors the campus engagement, belonging, and retention efforts.

Reporting to the Assistant Dean of Students, you will coordinate front-end operations, manage a team of 15 student employees, and serve as a Coursedog superuser to ensure smooth event planning and