Student Employment and Experiential Learning Program (SEEL) - Human Resources Assistant

Albany State University; Albany (GA); On-site; USD 17,000 - 21,000; Full time

Job summary

Albany State University invites applications for the SEEL - Human Resources Assistant. Join HR professionals to gain hands-on experience across talent acquisition, onboarding, HR operations and records, and workforce data while working on a defined semester project.

As a junior or senior student, you will receive mentoring, performance feedback, and resume-ready accomplishments, with structured development and a campus income.

Qualifications

• Currently enrolled full-time at Albany State University, junior or senior.
• Minimum GPA 2.7 and good academic/conduct standing.
• Ability to maintain confidentiality and exercise sound judgment.
• Proficiency with Microsoft Office (Word, Excel, Outlook).

Responsibilities

• Talent Acquisition: assist with recruitment announcements, schedule coordination, and candidate communications.
• Onboarding: prepare new-hire materials and orientation logistics.
• HR Operations and Records: data entry and audits in HRIS and confidential files.
• Data and Reporting: analyze HR data and prepare reports and dashboards.
• Employee Engagement: plan recognition and development activities; gather feedback.
• Research and Communications: draft professional content for emails, flyers, FAQs.
• Client Service: serve as first point of contact for employees and applicants.
• Semester Project: complete a defined HR project and present findings to leadership.
• Confidentiality: handle sensitive information with discretion and FERPA compliance.
• Professional Development: engage in SEEL activities and maintain a project log.
• Perform other related duties as assigned by the supervisor.

Skills

Microsoft Office

Education

Junior or Senior status at Albany State University

Tools

Microsoft Excel

Job description

Job Title: Student Employment and Experiential Learning Program (SEEL) - Human Resources Assistant
Location: Albany State Rec. Location
Regular/Temporary:
Full/Part Time:
Job ID: 304636

About Us

Albany State University is a fully accredited senior unit of the University System of Georgia. Employees receive benefits provided by the University System of Georgia, including, but not limited to, medical and major medical insurance, group life insurance, participation in the Georgia Teachers' Retirement System, Optional Retirement Plan (Faculty and exempt employees only), Social Security and Tuition Assistance Program after six months of employment.

Location

Our West Campus is located at 2400 Gillionville Road, Albany, GA 31707. Our East Campus is located at 504 College Drive, Albany, GA 31705. The Human Resources office for both campuses is located on the West Campus in Building K, Suite 209.

Job Summary

The Albany State University Office of Human Resources is seeking a motivated junior or senior to join our team through the Student Employment and Experiential Learning (SEEL) program, funded by Title III and coordinated by ASU Career Services. This is not a traditional student job. The SEEL HR Assistant will work alongside HR professionals as a contributing member of the team, gaining hands‑on experience across the full employee lifecycle, including talent acquisition, onboarding, HR operations and records, employee engagement, and workforce data.

Over the course of the academic year, the SEEL HR Assistant will take on progressively greater responsibility, from supporting day-to-day HR operations to owning a defined semester project that is presented to HR leadership. Participants will handle confidential information with discretion, use professional HR technology and tools, and build the judgment, communication, and problem-solving skills employers expect from new graduates.

This role is designed to prepare students for life after graduation. Participants will receive structured mentoring from HR staff, regular performance feedback, and workforce readiness development, and will leave with documented, resume-ready accomplishments, professional references, and a clear view of career pathways in human resources and related fields, all while earning income on campus.

Sponsorship is not available for this position.

Responsibilities

• Talent Acquisition: Assist with the recruitment process by preparing and posting job announcements, coordinating interview schedules and logistics, tracking applicant status, and corresponding professionally with candidates and hiring managers.
• Onboarding: Prepare new-hire materials, assist with new employee orientation logistics, and help ensure onboarding checklists and required documentation are complete and accurate.
• HR Operations and Records: Perform accurate data entry and audits in the HR information system and personnel records, and maintain organized, confidential files in accordance with University and University System of Georgia records requirements.
• Data and Reporting: Compile and analyze HR data using Microsoft Excel or similar tools, and help prepare summary reports, charts, and dashboards on recruitment, onboarding, and engagement activity.
• Employee Engagement: Help plan, promote, and evaluate employee recognition, wellness, professional development, and engagement initiatives, including gathering participant feedback and reporting results.
• Research and Communications: Research HR best practices, policies, and employment law topics as assigned, and draft clear, professional communications such as emails, flyers, FAQs, and website or newsletter content for review.
• Client Service: Serve as a first point of contact for employees, applicants, and visitors, responding to routine inquiries and referring complex or sensitive matters to the appropriate HR professional.
• Semester Project: Plan and complete a defined HR project from start to finish (for example, a process improvement, a survey summary, or a resource guide) and present findings and recommendations to HR leadership.
• Confidentiality: Handle personnel, applicant, and student information with the highest level of discretion, and comply with FERPA, University confidentiality expectations, and all applicable policies.
• Professional Development: Participate in SEEL workforce readiness activities, set learning goals with the supervisor, take part in regular performance check-ins, and maintain a log of projects and accomplishments.
• Perform other related duties as assigned by the supervisor.

Required Qualifications

• Currently enrolled full-time at Albany State University and classified as a junior or senior.
• Minimum cumulative GPA of 2.7 and in good academic and conduct standing with the University.
• Ability to maintain strict confidentiality and exercise sound judgment.
• Proficiency with Microsoft Office (Word, Excel, Outlook) or comparable tools.
• Ability to commit to a consistent weekly schedule of up to 19 hours for the academic year.

Preferred Qualifications

• Major in Business Administration, Human Resource Management, Management, Psychology, Communications, or a related field.
• Prior work, internship, or leadership experience, including student organizations, in an office or customer-facing setting.
• Interest in pursuing a career in human resources, higher education administration, or organizational leadership.

Required Documents to Attach

• Cover letter and resume.
• Transcripts.
• A list of at least 3 professional references with complete contact information.

Contact Information

For more information or questions about a job posting, please contact the Office of Human Resources at [phone], or by email at [e-mail]. For technical support, please call the USG Service Desk at [phone], or by email at [e-mail].

USG Core Values

The University System of Georgia is comprised of our 25 institutions of higher education and learning as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found on-line at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct.

Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found on-line at https://www.usg.edu/policymanual/section6/C2653.

Institutional Values

Excellence
We achieve outcomes of the highest quality, hold ourselves accountable to the highest standard and are committed to continuous improvement in University programs and services.

Respect
We are directed by tenets of ethics, treating other with courteous regard, and being civil in our interactions.

Community
We strive to build community and value a good mindset.

Teamwork
We seek partnerships within the University and community. We practice a supportive spirit that results in the implementation of plans, actions and shared results.

Learning
We cultivate a practice of global pedagogies in a learning environment.

Conditions of Employment

All selected candidates are required to successfully pass a Background Check review prior to starting with Albany State University.

Certain positions may also require the selected candidate to submit to or have:

• a credit check completed for "Positions of Trust" and/or approved departmental purchase card usage
• a motor vehicle report for positions that require driving an Albany State University vehicle
• a successful pre-employment drug test

Equal Employment Opportunity

Albany State University is an Equal Employment Opportunity Employer. The University is committed to maintaining a fair and respectful environment for living, working, and studying. To that end, and in accordance with federal and state law, Board of Regents policy, and University policy, the University prohibits harassment of or discrimination against any person because of race, color, sex (including sexual harassment, pregnancy, and medical conditions related to pregnancy), sexual orientation, gender identity, gender expression, ethnicity or national origin, religion, age, genetic information, disability, or veteran or military status by any member of the ASU Community on campus, in connection with a University program or activity, or in a manner that creates a hostile environment for members of the ASU community.
For questions or more detailed information regarding this policy please contact the Albany State University Office of Human Resources at [phone]. For individuals requiring disability-related accommodations for participation in any event or to obtain print materials in an alternative format, please contact the Disability Resource Center at 229-500-3442.