Student Data Technician I

Poway Unified School District; San Diego (CA); On-site; USD 43,000 - 50,000; Full time

Job summary

Poway Unified School District is seeking a Student Data Technician I at Twin Peaks Middle School. The role focuses on registering and scheduling students, maintaining accurate records, and producing reports under the supervision of the school Principal or Counseling Office.

The position requires a high school diploma, two years of clerical experience, and a 45 wpm typing speed. Work is 40 hours per week for 11 months per year with salary steps described in the district guidelines.

Qualifications

• Graduation from high school and two years of responsible clerical experience.
• Must certify typing speed of 45 words per minute in writing.
• Proficiency with basic office software and data entry skills.

Responsibilities

• Register and schedule middle school students according to policies.
• Maintain and input student data into SASI database and prepare reports.
• Respond to inquiries and provide information to staff, students, and the public.
• Prepare enrollment cards and help with master scheduling and transcripts.
• Notify teachers and counselors of new students and changes in schedules.
• Process grades and print report cards and progress reports.
• Maintain student cumulative records and transfer records as needed.
• Monitor inventory of registration and grading materials.
• Operate standard school office equipment and support testing activities.
• Supervise student assistants and coordinate orientation activities.

Skills

Typing 45 wpm

Clerical experience

Data entry

Communication skills

Education

High school diploma

Tools

SASI database

Job description

The current vacancy at Twin Peaks Middle School, 40 hrs/week, 11 months/ year.

This list will also be used to fill future vacancies that occur within this classification throughout the 26-27 school year.

PUSD Classification Salary Range (28): $22.56 - $28.88 per hour

Anticipated Hiring Salary Range: $22.56 per hour (step 1) - $26.17 per hour (step 4)

Selection Procedure

Applications will be screened, and those candidates whose backgrounds best match the requirements of the position will be invited to participate in a competitive examination process. At the conclusion of testing (which may include subsequent assessments), an eligibility list will be created which will be active for a period of six (6) months (Merit Rule 50.100.1). Selection for the position will be made from among the top three (3) ranks of candidates.

BASIC FUNCTION:

Under the direction of the middle school Principal or Assistant Principal, perform a variety of independent clerical and technical services; register and schedule middle school students according to established procedures and policies; maintain records and prepare reports.

DISTINGUISHING CHARACTERISTICS:

A Student Data Technician I performs a variety of network support duties related to the middle school master schedule, student scheduling and registration, and grade reporting and records. A Counseling Assistant provides clerical support to a high school counseling office by performing a variety of clerical services.

REPRESENTATIVE DUTIES:

• Perform a variety of network support duties related to middle school master schedule; input and assure the accuracy of middle school master schedule courses; assist school staff, counselors, and teachers regarding master schedule issues; provide and receive information related to master schedules, schedule changes, conflicts course codes, and other issues as required.
• Register and enroll new middle school students according to established policies and procedures; verify and assure accuracy of registration information; input registration data into computer; distribute registration records; request and process foreign, domestic and out-of-district school transcripts; respond to transcript requests.
• Respond to inquiries and provide assistance to staff, students, and the public; schedule counseling appointments; answer telephone calls, and provide information and assistance to callers, visitors, staff, and students.
• Perform a variety of independent clerical and technical services; maintain and input student data into SASI database; prepare a variety of reports, lists and other materials as requested; schedule meetings and appointments as assigned; process a variety of forms and applications.
• Prepare and maintain middle school student schedules; respond to and process schedule change and class requests; print schedules and class lists; notify teachers and counselors of new students; prepare and update enrollment cards; assist with preparing middle school master schedules; assure related paperwork is received and completed in a timely manner.
• Receive and process student grades and grade changes; prepare and print report cards and progress reports; notify teachers, counselors and parents of academic issues.
• Establish and maintain middle school student cumulative records, updating with grades and other student information; transfer cumulative records to other schools for exiting students; establish and maintain related filing systems.
• Monitor inventory levels of registration and grading materials.
• Prepare and maintain a variety of records and reports related to middle school students, class schedules, staff and instructional programs; prepare a variety of forms, applications, and packets; compile and duplicate related materials as needed.
• Operate a variety of school office equipment..
• Participate in other assigned activities such as coordinating orientation activities, and assisting with student testing activities.
• Train and provide work direction and guidance to student assistants as assigned by the position.
• Perform related duties as they relate to this classification.

EDUCATION AND EXPERIENCE:

Graduation from high school and two years of responsible clerical experience.

SELF-CERTIFICATION OF TYPING/KEYBOARDING SKILLS:

This classification requires that incumbents be skilled in typing/keyboarding at a minimum of 45 words per minute. Applicants must certify in writing that they have such skills. Demonstrated proficiency will be expected during the probationary period for the class.

WORKING CONDITIONS:

ENVIRONMENT: School office environment. Constant interruptions.

PHYSICAL DEMANDS: Sitting for extended periods of time. Dexterity of hands and fingers to operate a computer keyboard. Seeing to read a variety of materials. Hearing and speaking to exchange information in person or on the telephone. Bending at the waist, kneeling or crouching to retrieve files.

KNOWLEDGE AND ABILITIES:

KNOWLEDGE OF:

• Modern office practices, procedures, and equipment.
• Record-keeping, report preparation, and filing techniques.
• Correct English usage, grammar, spelling, punctuation, and vocabulary.
• Oral and written communication skills.
• Interpersonal skills using tact, patience, and courtesy.
• Basic subjects taught in District schools including arithmetic, reading, writing, grammar, and spelling.
• Telephone techniques and etiquette.

ABILITY TO:

• Provide clerical support to an assigned middle school counseling office.
• Perform a variety of independent clerical and technical services.
• Register and schedule middle school students.
• Communicate effectively both orally and in writing.
• Establish and maintain cooperative and effective working relationships with others.
• Learn laws, rules, and regulations related to assigned activities.
• Maintain records and prepare reports.
• Operate a computer and assigned software.
• Assemble, organize, and prepare data for records and reports.
• Complete work with many interruptions.
• Type at an acceptable rate of speed. *
• Plan and organize work.
• Meet schedules and timelines.
• Work confidentially with discretion.

In accordance with Personnel Commission Rules and Regulations of Classified Service # 70.200.1, new employees to Poway Unified School District will be placed at Step 1 (Minimum Salary) of the official salary range designated for the position. Any variances in initial placement are addressed in, and shall be carried out in agreement with, this rule.

The Poway Unified School District (PUSD) is an equal opportunity employer/program and is committed to an active Nondiscrimination Program. PUSD prohibits discrimination, harassment, intimidation, and bullying based on actual or perceived ancestry, age, color, disability, gender, gender identity, gender expression, nationality, race or ethnicity, religion, sex, sexual orientation, or association with a person or a group with one or more of these actual or perceived characteristics.

For more information, please contact the Title IX/Equity Compliance Officer, Associate Superintendent of Personnel Support Services, Poway Unified School District, 15250 Avenue of Science, San Diego, CA 92128-3406, [phone]