Student Data Technician I

Poway Unified School District; Poway (CA); On-site; USD 31,000 - 40,000; Full time

Benefits offered by this job

CalPERS retirement

Holidays 18 days

Vacation time 12 days

Sick leave 12 days

Medical insurance

Vision insurance

Dental insurance

Life insurance

Travel insurance

Flexible benefit plan

FSAs

Employee assistance

Job summary

Poway Unified School District is seeking a Student Data Technician I to support middle school scheduling, registration, and records management. The role requires accurate data entry, mastery of the SASI system, and coordination with counselors and teachers.

Responsibilities include inputting schedules, processing transcripts, and maintaining cumulative records while assisting with student testing and office operations.

Qualifications

• Requires high school graduation and two years of responsible clerical experience.
• Typing/keyboarding at least 45 words per minute, certified in writing.
• Familiarity with student data systems and scheduling processes.

Responsibilities

• Input and assure accuracy of middle school master schedule; assist staff with schedule issues.
• Register and enroll new middle school students; verify registration data and input into computer.
• Respond to inquiries; schedule counseling appointments and manage communications.
• Maintain student data in SASI database and prepare reports and lists as requested.
• Prepare middle school schedules, class lists, enrollment records, and notify teachers of changes.
• Process student grades and update report cards; communicate academic issues to staff and families.
• Establish and maintain student cumulative records; transfer records as needed.
• Monitor inventory of registration and grading materials.
• Operate school office equipment; assist with testing activities and training student assistants.

Skills

Typing 45 wpm

Clerical experience

Data entry

Education

High school diploma

Tools

SASI database

Job description

Job Summary

Job Description / Essential Elements

STUDENT DATA TECHNICIAN I

BASIC FUNCTION:

Under the direction of the middle school Principal or Assistant Principal, perform a variety of independent clerical and technical services; register and schedule middle school students according to established procedures and policies; maintain records and prepare reports.

Job Summary

Job Description / Essential Elements

STUDENT DATA TECHNICIAN I

BASIC FUNCTION:

Under the direction of the middle school Principal or Assistant Principal, perform a variety of independent clerical and technical services; register and schedule middle school students according to established procedures and policies; maintain records and prepare reports.

DISTINGUISHING CHARACTERISTICS:

A Student Data Technician I performs a variety of network support duties related to the middle school master schedule, student scheduling and registration, and grade reporting and records. A Counseling Assistant provides clerical support to a high school counseling office by performing a variety of clerical services.

REPRESENTATIVE DUTIES:

Perform a variety of network support duties related to middle school master schedule; input and assure the accuracy of middle school master schedule courses; assist school staff, counselors, and teachers regarding master schedule issues; provide and receive information related to master schedules, schedule changes, conflicts course codes, and other issues as required.

Register and enroll new middle school students according to established policies and procedures; verify and assure accuracy of registration information; input registration data into computer; distribute registration records; request and process foreign, domestic and out-of-district school transcripts; respond to transcript requests.

Respond to inquiries and provide assistance to staff, students, and the public; schedule counseling appointments; answer telephone calls, and provide information and assistance to callers, visitors, staff, and students.

Perform a variety of independent clerical and technical services; maintain and input student data into SASI database; prepare a variety of reports, lists and other materials as requested; schedule meetings and appointments as assigned; process a variety of forms and applications.

Prepare and maintain middle school student schedules; respond to and process schedule change and class requests; print schedules and class lists; notify teachers and counselors of new students; prepare and update enrollment cards; assist with preparing middle school master schedules; assure related paperwork is received and completed in a timely manner.

Receive and process student grades and grade changes; prepare and print report cards and progress reports; notify teachers, counselors and parents of academic issues.

Establish and maintain middle school student cumulative records, updating with grades and other student information; transfer cumulative records to other schools for exiting students; establish and maintain related filing systems.

Monitor inventory levels of registration and grading materials.

Prepare and maintain a variety of records and reports related to middle school students, class schedules, staff and instructional programs; prepare a variety of forms, applications, and packets; compile and duplicate related materials as needed.

Operate a variety of school office equipment.

Participate in other assigned activities such as coordinating orientation activities, and assisting with student testing activities.

Train and provide work direction and guidance to student assistants as assigned by the position.

Perform related duties as they relate to this classification.

KNOWLEDGE AND ABILITIES:

Modern office practices, procedures, and equipment.

Record-keeping, report preparation, and filing techniques.

Correct English usage, grammar, spelling, punctuation, and vocabulary.

Oral and written communication skills.

Interpersonal skills using tact, patience, and courtesy.

Basic subjects taught in District schools including arithmetic, reading, writing, grammar, and spelling.

Telephone techniques and etiquette.

Ability To:

Provide clerical support to an assigned middle school counseling office.

Perform a variety of independent clerical and technical services.

Register and schedule middle school students.

Communicate effectively both orally and in writing.

Establish and maintain cooperative and effective working relationships with others.

Learn laws, rules, and regulations related to assigned activities.

Maintain records and prepare reports.

Operate a computer and assigned software.

Assemble, organize, and prepare data for records and reports.

Complete work with many interruptions.

Type at an acceptable rate of speed. *

Plan and organize work.

Meet schedules and timelines.

Work confidentially with discretion.

EDUCATION AND EXPERIENCE:

Graduation from high school and two years of responsible clerical experience.

SELF-CERTIFICATION OF TYPING/KEYBOARDING SKILLS:

• This classification requires that incumbents be skilled in typing/keyboarding at a minimum of 45 words per minute. Applicants must certify in writing that they have such skills. Demonstrated proficiency will be expected during the probationary period for the class.

Environment:

WORKING CONDITIONS:

• School office environment
• Constant interruptions

Physical Demands:

• Sitting for extended periods of time
• Dexterity of hands and fingers to operate a computer keyboard
• Seeing to read a variety of materials
• Hearing and speaking to exchange information in person or on the telephone
• Bending at the waist, kneeling or crouching to retrieve files

This classification description describes the general nature of the work performed, representative duties, as well as the typical qualifications needed for acceptable performance. It is not intended to be a complete list of all responsibilities, duties, work steps, and skills required of the classification.

Requirements / Qualifications

EDUCATION AND EXPERIENCE:

Graduation from high school and two years of responsible clerical experience.

Self-certification Of Typing/Keyboarding Skills:

This classification requires that incumbents be skilled in typing/keyboarding at a minimum of 45 words per minute. Applicants must certify in writing that they have such skills. Demonstrated proficiency will be expected during the probationary period for the class.

The current vacancy at Twin Peaks Middle School, 40 hrs/week, 11 months/ year.

This list will also be used to fill future vacancies that occur within this classification throughout the 26-27 school year.

PUSD Classification Salary Range (28): $22.56 - $28.88 per hour

Anticipated Hiring Salary Range: $22.56 per hour (step 1) - $26.17 per hour (step 4)

Selection Procedure

Applications will be screened, and those candidates whose backgrounds best match the requirements of the position will be invited to participate in a competitive examination process.

At the conclusion of testing (which may include subsequent assessments), an eligibility list will be created which will be active for a period of six (6) months (Merit Rule 50.100.1). Selection for the position will be made from among the top three (3) ranks of candidates.

Comments And Other Information

Poway Unified School District offers an excellent benefits package for eligible employees including:

• Retirement – CalPERS
• Holidays – 18 paid holidays per year (based on 12 month employment contract)
• Vacation – Starting at 12 days per year, increasing with length of service (taken per PSEA agreement)
• Sick Leave – 12 paid sick days per year (for 12 working months)
• Medical Insurance
• Vision Insurance
• Dental Insurance
• Life Insurance
• Travel Insurance
• Flexible Benefit Plan
• Flexible Spending Accounts
• Employee Assistance Program

For further information regarding our benefits, please visit our website at: https://www.powayusd.com/apps/pages/benefits