Student Data Specialist -Residential Treatment Facilities (RTF)

Bucks IU Business Unit; Doylestown (Bucks County); On-site; USD 45,000 - 55,000; Full time

Job summary

Bucks IU is seeking a Student Data Specialist to support Residential Treatment Facilities (RTF) programs. You will coordinate data, maintain records for students with disabilities, and collaborate with schools, districts, and PDE to ensure timely placement and compliant reporting.

The role emphasizes administrative accuracy, cross‑department communication, and on‑site duties in Bucks County. Strong data skills and knowledge of IEP processes are essential.

Qualifications

• Minimum three (3) years’ administrative experience.
• Advanced computer competency in various databases, Microsoft Office, Microsoft SharePoint.
• Special Education Experience preferred.
• Ability to create, manage and edit spreadsheets and various reports.
• Ability to work independently and within a team to accomplish goals and to problem solve.
• Excellent oral and written communication skills.

Responsibilities

• Develop and maintain systems for auditing special needs records to ensure compliance with state/federal mandates.
• Collaborate with related services, ESY, transportation, and business office to examine data for accuracy and usefulness.
• Handle admissions/enrollment and withdrawals for RTF students including transportation requests.
• Serve as liaison with residential facilities, educational entities, and districts to manage data and timelines for IEP development and implementation.
• Prepare documentation for facility audits and required PDE processes.
• Generate and manage PDE-4605 processes with PDE representatives to resolve residency issues when necessary.

Skills

Organizational skills

Communication skills

Time management

Teamwork

Education

High school diploma or GED

Tools

Microsoft Office

SharePoint

Job description

Job Description - Student Data Specialist -Residential Treatment Facilities (RTF) (26000315)

Job Description

Description

This position is designated as Support; Level 13. The salary range starts at $50,100 and can increase based upon education and relevant work experience.

Job Summary /Objective:

The Student Data Specialist will be responsible for functions that focus primarily on the Residential Treatment Facilities (RTF) programs, including those in which the Bucks County Intermediate Unit (Bucks IU) serves as a Local Education Agency (LEA). This position is responsible for coordination, communication and collaboration with staff, supervisors, residential facilities, districts, and PA Department of Education (PDE). Responsibilities will include a variety of tasks but will not be limited to administrative duties for the Special Education Department.

Support Staff Core Essential Functions:

Primary duties and responsibilities an employee must be able to perform, with or without reasonable accommodation, to successfully fulfill the requirements of a position.

Regular attendance and reliable on-site presence.

Develop, initiate, maintain, communicate, revise & monitor comprehensive systems for auditing special needs records to ensure compliance with mandates guaranteed to students with disabilities by state/federal law; ensure compliance with local policies and procedures outlined for students in program.

Collaborate with departments such as related services, ESY (Extended School Year), transportation, child accounting, and business office, to examine data collection, compilations for value, completeness, and accuracy, and to identify other useful information for administrators & teachers.

Complete the admission/enrollment and withdrawal process for students within RTF programs including record requests and transportation requests for Woods students who attend IU classrooms ( off-campus ).

Serve as a liaison with residential facilities, educational entities, and school districts to administer and maintain integrated and error-free student data to ensure timely and accurate placement, meeting of timelines for related services and Individual Education Plan (IEP) development and implementation.

Support with maintaining process guides and reference materials.

Prepare documentation for facility audits and analyze necessary reports for both external and internal customers.

Generate all administrative operations including attendance monitoring, submitting & tracking referrals, preparing NOREPs (Notice of Recommended Educational Placement), progress reports, class credit documentation, data entry into Student Information Systems, including child accounting, enrollment information, student data, parent and/or guardian information, and pertinent residency information.

Demonstrate daily guidance to staff, districts, educational providers on issues ranging from technical support to special education requests and inquiries.

Implement administrative operations where the Bucks IU has LEA agreements as outlined in the contracts with those facilities.

Generate, investigate, track, execute and mail all aspects of the PDE-4605 process for LEA facilities, and work directly with PDE representatives to resolve residency issues when necessary .

Other Duties:

Additionalduties, responsibilities, and special projects may be assigned as needed to support departmental and organizational needs. This job description is not intended to include all duties of the position, and responsibilities may change at any time, with or without notice, as directed by the immediate supervisor.

Supervisory Responsibility:

Thisposition does not include direct supervisory responsibilities but may provide guidance, support, and collaboration with colleagues and team members as needed to support departmental and organizational goals.

Work Environment:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the work environment is usually moderate.

Physical Demands:

This position requires regular onsite presence and includes primarily sedentary work with occasional active physical duties in an office or educational support environment. Employeesare regularly required tosit, communicate effectively, use hands for computer, telephone, and office equipment operation, and perform repetitive hand and wrist movements associated with typing, filing, and data entry. Frequent activities may include walking, standing, reaching, bending, and moving throughout office, school, or program locations.

Employees may occasionally lift, carry, or move office materials, files, supplies, or equipment weighing up to 25 pounds. The position may also requiremaintainingand organizing records,operatingstandard office technology, and supporting daily operational or program needs.

This role requires the ability to communicate and interact effectively with staff, students, families, vendors, and community members in a professional and supportive manner. Employees may work in environments with moderate noise levels and frequent interruptions while managing multiple responsibilities and deadlines.

Specific vision abilitiesrequiredfor this position include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus. Employees must also be able to hear and interpret verbal communication, phone conversations, alarms, and other environmental sounds related to workplace safety and operations.

Regular attendance, dependable onsite presence, and the ability to perform the essential functions of the position arerequired. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions of the role.

Position Type/Expected Hours of Work:

This is a full-time, 260-day calendar position. Days and hours of work aregenerally Mondaythrough Friday from 8:30 a.m. to 4:30 p.m.; however, hours may vary based on district assignments, program needs, meetings, training, or organizational priorities. Occasional evening and/or weekend work may be required as jobduties indemand.

Travel:

No regular travel is required for this position. Occasional travel to meetings, trainings, conferences, Bucks IU locations, or other work-related activities may be necessary based on organizational needs.

Qualifications

Education and Experience:

Meet the designation ofthis position by showing evidence of the following:

High school diploma or GED required.

Knowledge, Skills, and Abilities:

Minimum three (3) years’ administrative experience.

Advanced computer competency in various databases, Microsoft Office, Microsoft SharePoint, and the ability to learn other software as needed.

Special Education Experience preferred.

Ability to create, manage and edit spreadsheets and various reports.

Ability to work independently and within a team to accomplish goals and to problem solve.

Excellent organizational, interpersonal and time management skills.

Excellent oral and written communication skills.

Work Authorization/Security Clearance (if applicable):

Citizenship or work authorization to work in the United States required.

EEO/AA/VEVRAA Employer:

The Bucks IU is an equal opportunity employer committed to hiring a diverse workforce and sustaining an inclusive culture. Bucks IU does not discriminate on the basis of disability, veteran status or any other basis protected under federal, state, or local laws.