Student Data Specialist

MN Association of Charter Schools; Woodbury (MN); On-site; USD 32,000 - 34,000; Full time

Benefits offered by this job

Comprehensive benefits package

20 days PTO

Job summary

Math and Science Academy (MSA) in Woodbury, MN is seeking a Student Data Specialist to manage enrollment, attendance, and student data across systems. You will coordinate applications, registrations, and communications with families and staff, ensuring data accuracy and timely reporting.

The role supports state reporting and participates in team-wide improvements alongside Front Office, Guidance, and Administration. A 12-month, 40-hour workweek in-person schedule applies.

Qualifications

• Strong technical, organizational, communication, and customer-service skills.
• Ability to manage confidential student information and deadlines.
• Experience with student information systems and Excel.

Responsibilities

• Coordinate student applications, registration, enrollment, and waitlists.
• Maintain enrollment and attendance records and reports.
• Support state reporting and data accuracy within the Student Data Team.
• Collaborate with Front Office, Guidance, and Administration to ensure smooth transitions.

Skills

Technical skills

Organizational skills

Communication skills

Customer service

Tools

Excel

Job description

Salary Notes $23.00 – $25.00/hour (dependent on experience)

Work Commitment

Work Commitment Full-Time

Student Data Specialist
Position Type: Full-Time, 12-Month (40 hrs/wk, In-Person)
FLSA Status: Non-Exempt
Compensation: $23.00 – $25.00/hour (dependent on experience)
Schedule: Monday – Friday, 8:00 AM – 4:30 PM (occasional adjustments during peak enrollment and back-to-school periods)
Department: Student Data & Information
Reports To: Student Data Supervisor
Direct Reports: None
Benefits: Comprehensive benefits package + 20 days PTO

Position Purpose: The Student Data Specialist coordinates Math & Science Academy (MSA)'s enrollment and attendance systems, ensuring that students move accurately through application, enrollment, attendance, and withdrawal processes and that families receive clear, responsive support. The Student Data Specialist also assists with the mandated State and Federal reporting. As a member of the Student Data & Information Team, this position has primary responsibility for enrollment and attendance while supporting broader student-data responsibilities and serving as a trained backup for other critical functions.

Where This Role Fits: The Student Data & Information Team, led by the Student Data Supervisor, ensures that student information is accurate, timely, compliant, and usable throughout the student lifecycle. Each Student Data Specialist has a primary area of expertise while contributing to shared team responsibilities, cross-training, and operational redundancy. This position works especially closely with the Front Office, Guidance, Administration, and the other Student Data Specialist.

MSA Non-Negotiables

• We take care of each other.
• We seek understanding and solve problems through direct conversation. Be curious and brave, not judgmental.
• We treat students, families, and colleagues with dignity and respect. Talk as if they're in the room.
• We focus our energy on solutions, not blame. Be the thermostat, not the thermometer.
• We follow through on agreed-upon responsibilities. Reliability builds trust.
• We presume positive intent. Flip the penny.

Core Responsibilities

Enrollment & Registration

• Coordinate student applications, registration, admission, and enrollment processes.
• Maintain enrollment records, student status information, and required documentation.
• Manage MSA's waitlist and support the annual lottery process.
• Coordinate new-student enrollment communication with students, families, Guidance, Administration, and other departments.
• Process student withdrawals and required change-of-enrollment documentation.
• Request and coordinate incoming student records as assigned.
• Maintain accurate enrollment reports and support enrollment projections and required reporting.
• These responsibilities build from the current Enrollment Coordinator's substantial responsibility for registration, enrollment, waitlists, withdrawals, lottery administration, and new-family communication.

Attendance

• Coordinate MSA's daily attendance processes and ensure attendance information is accurate and complete.
• Monitor missing or inconsistent attendance information and coordinate corrections with staff.
• Maintain attendance documentation and required reports.
• Support communication with families regarding attendance processes and records.
• Partner with Administration regarding attendance concerns requiring administrative intervention.
• Support required state attendance reporting and data-quality processes.

Student Information & Data Reporting Support

• Maintain accurate student information within MSA's Student Information System.
• Support student demographic, enrollment, attendance, and status data.
• Assist with State reporting and review of Minnesota Department of Education reports.
• Prepare recurring reports and assist with data-quality audits.
• Support state, authorizer, and other required reporting within the position's areas of responsibility.
• Assist with student records and other Student Data Team functions as assigned.

Collaboration & Continuous Improvement

• Collaborate with the Front Office to maintain efficient daily attendance processes.
• Partner with Guidance and Administration regarding incoming and withdrawing students.
• Coordinate with the Student Data Specialist – Academic Records & Scheduling as students transition from enrollment into scheduling and academic-record processes.
• Collaborate with the Student Data Specialist – Front Office where enrollment and transportation intersect.
• Maintain clear procedures, calendars, and backup capacity for assigned systems.
• Identify recurring problems and recommend improvements to enrollment and attendance processes.

Shared Team Responsibility: Team members have defined primary responsibilities but may be assigned work elsewhere within the Student Data & Information portfolio based on workload, expertise, staffing, and organizational priorities. Employees are expected to participate in appropriate cross-training and support designated backup responsibilities.

Qualifications

Qualifications:

• Required: Strong technical, organizational, communication, and customer-service skills; exceptional attention to detail; ability to manage confidential student information, recurring deadlines, and multiple processes simultaneously.
• Preferred: Experience in school enrollment, attendance, student records, data management, or administrative work; experience with student information systems; extensive experience with Excel and troubleshooting technical issues.

Successful candidates demonstrate accuracy, reliability, responsiveness, problem solving, sound judgment, and commitment to MSA's mission and Non-Negotiables.

Institution Description

The Math and Science Academy (MSA) is an innovative charter school that is located in the city of Woodbury, Minnesota. MSA is a tuition-free public charter school that serves students in grades six through twelve. It has a tradition of offering intense math and science experiences with the added distinction of providing creative and challenging opportunities in arts and humanities.