Student Community Events Assistant

University of Alaska; Homer (AK); On-site; USD 16,000 - 23,000; Full time

Job summary

Kenai Peninsula College’s Kachemak Bay Campus in Homer, Alaska, is seeking applicants for a Student Community Events Assistant to support community events, develop and disseminate marketing materials, and document campus events.

We’re looking for dependable students who are willing to learn and work well with others. Strong communication, time-management, organization, and a positive attitude are valued; prior work experience is not always required.

Qualifications

• Be dependable, willing to learn, and able to work well with others.
• Strong communication, time-management, and organizational skills.
• Positive attitude welcomed and valued.

Responsibilities

• Assist with event setup, breakdown, and coverage including some evenings and weekends.
• Support room use reservations, scheduling, and contract handling in DocuSign.
• Maintain room calendars, weekly schedules, and attendance tracking.
• Distribute flyers and coordinate with facilities/IT on room needs.
• Other duties as assigned.

Skills

Teamwork

Communication

Time management

Organization

Positive attitude

Job description

Start building your future at Kenai Peninsula College’s Kachemak Bay Campus, where student employees gain valuable work experience while being part of a welcoming and supportive campus community.

The Kachemak Bay Campus is seeking applicants for a Student Community Events Assistant position. This is a great opportunity for an individual competent working as a member of a team to assist with supporting community events, developing and disseminating marketing materials, and working to documenting campus events.

We’re looking for students who are dependable, willing to learn, and able to work well with others. Strong communication, time-management, organization, and a positive attitude are valued; previous work experience is not always required.

Job Duties:

• Be available to help with event setup and breakdown, and event coverage, including some evenings and weekends, including opening and closing the campus when and where appropriate and agreed upon.
• Help respond to and process room use reservations, including scheduling, room setup, and technical needs, as well as contracts in DocuSign where appropriate.
• Help maintain the Room Use Contract Tracking document and download final contracts in Puffin.
• Help maintain room calendars (add events to room calendars and copy to master and non-credit)
• Print and post room schedules outside Pioneer classrooms weekly
• Coordinate with facilities and the IT department around room use needs where appropriate.
• Record attendance totals when possible in the audience tracking document
• Help distribute flyers throughout the community when necessary.
• Other duties as agreed upon.

Excellent written and oral communication skills to interact with a diverse population of faculty, staff, students and public. Ability to multi-task. Excellent organizational skills.

Minimum Qualifications:

During the academic year, undergraduate students must be taking at least 6 credits and international undergraduate students must be enrolled in at least 12 credits.

Students must have and maintain at least a 2.0 GPA to be employed as a student employee.

While classes are in session, students may work up to 20 hours per week.They may work more hours during the winter, spring and summer breaks, up to 40 hours per week.

An unrestricted Alaska driver’s license and clean driving record in compliance with UA Safe Driving criteria is required.

Position Details:

This position is located on the Kachemak Bay Campus in Homer Alaska.

This is a pooled position and applications are reviewed as needed. Submission of an application does not guarantee review or a job offer. This job is a Grade 2 Step 12 position which pays $14.10/hour.

If you have any questions regarding this position, please contact Jennifer Depesa at [e-mail] or 907-235-1652 orWhitney Cavazos at [e-mail] or 907-262-0318.

The University of Alaska (UA) is responsible for providing reasonable accommodations to individuals with disabilities throughout the applicant screening process. If you need assistance in completing this application or during any phase of the interview process, please contact the ADA team at [e-mail].

The University of Alaska (www.alaska.edu)is an Equal Opportunity/Equal Access Employer and Educational Institution. The University is committed to a policy of non-discrimination (www.alaska.edu/nondiscrimination) against individuals on the basis of any legally protected status.

The successful applicant is required to complete a background check. Any offer of employment is contingent on the background check.

Your application for employment with the University of Alaska is subject to public disclosure under the Alaska Public Records Act.

All employees at the University of Alaska are expected to uphold the highest standards of ethics and professionalism when conducting or engaged in university business.

Each university within the University of Alaska system publishes an Annual Security and Fire Safety Report whichcontains information regarding campus safety and security including topics such as: campus law enforcement authority; crime reporting policies; campus alerts (Timely Warnings and Emergency Notifications); fire safety policies and procedures; programs to prevent dating violence, domestic violence, sexual assault and stalking; the procedures the University will follow when one of these crimes is reported; and other matters of importance related to security on campus. The report also contains information about crime statistics for the three most recent calendar years concerning reported crimes that occurred on campus; in On-Campus Student Housing Facilities; in Noncampus buildings or property owned or controlled by the University or a recognized student organization; and on public property within, or immediately adjacent to and accessible from, the campus. The report also contains fire statistics for any fires occurring in an On-Campus Student Housing Facility during the three most recent calendar years.

Access to the reports is available at:

UAA:(Addresses Anchorage campus, Aviation Technology Complex, JBER - Elmendorf Extension, JBER - Richardson Extension, Kenai Peninsula College - Kachemak Bay campus, Kenai Peninsula College - Kenai River campus, Kodiak College, Kodiak High School Extension, Matanuska-Susitna College, Prince William Sound College, and Prince William Sound College - Cordova Extension)Online:https://www.uaa.alaska.edu/students/safety. Request a paper copy in person:UAA Police Department Office at Room 114 of Eugene Short Hall on the Anchorage campus / UAA Dean of Students Office at Room 122 of Rasmuson Hall on the Anchorage campus. Request a paper copy by mail: 907-786-1120 or [e-mail]/907-786-1214 or [e-mail].

UAF(Addresses Fairbanks Campus, Bristol Bay Campus, Chukchi Campus, Community and Technical College, Kasitsna Bay Campus, Seward Marine Center, Tok Campus, Kuskokwim Campus, and Northwest Campus)Online:https://www.uaf.edu/orca/files/ASFSR.pdf. Request a paper copy in person:UAF Office of Rights, Compliance and Accountability on the 3rd Floor of Constitution Hall. Request a paper copy by mail: 907-474-7300 or [e-mail].

UAS(Addresses the Juneau Auke Bay Campus, Juneau Technical Education Center, Sitka Campus, & Ketchikan Campus)Online:https://uas.alaska.edu/equity-and-compliance/docs/clery/UAS_ASFSR.pdf. Request a paper copy in person:Hendrickson Building, Suite 202 on the Juneau campus. Request a paper copy by mail: 907-796-6371 or emailing [e-mail].