Student Clerical: BEE Front Office Support

OSU Oregon State University; Corvallis (OR); On-site; USD 17,000 - 25,000; Part time

Job summary

Oregon State University in Corvallis is seeking two part-time Student Clerical/Office Assistant positions in the Biological & Ecological Engineering Department. The role covers general office work such as document creation, flyer development, scheduling, reception coverage, and database management.

You will support main office operations, greet visitors, handle calls and emails, process mail, and assist with events and travel arrangements.

Qualifications

• Must be academically enrolled in a program or course of study.
• Must meet academic standing requirements; students on academic suspension are not eligible for employment.
• Must be available to work up to 20 hrs per week.
• Previous experience with MS Office Suite.
• Must have good written/verbal communications skills and attention to detail.

Responsibilities

• Greet visitors and answer calls/emails; route appropriately.
• Provide front-office reception coverage and mail distribution.
• Create/design letters, announcements, fliers and brochures.
• Assist with donor relations events and Thank You letters.
• Assist with building repairs, reporting via facilities ticketing system.
• Submit Surplus pick‑up requests as needed.
• Maintain inventory and submit orders to office manager.
• Help organize field trips, including travel and lodging arrangements.
• Other office tasks as needed.
• General policy research, as needed.

Skills

MS Office Suite

Communication

Attention to detail

Education

Enrolled as student in college/university/high school

Job description

Department: Biological & Ecological Engineering

This recruitment will be used to fill two part-time (a maximum of 20 hours per week) Student Clerical/Office Assistant position for the Department of Biological & Ecological Engineering at Oregon State University (OSU). The person in this position will perform general office work such as document creation, flyer development, meeting scheduling copying, reception coverage, and database management.

Position Duties

• Provides coverage for the main office, based on availability, open and/or close the office, greet visitors, and answer incoming calls and emails and routing those appropriately
• Receives, sorts, and distributes mail and prepares out-going mail and shipments
• Creates/designs electronic and/or hard copy materials including letters, announcements, fliers and brochures
• Assist with donor relations events and Thank You letters
• Assist with building repairs, reporting as needed via the facilities ticketing system
• Submit Surplus pick‑up requests as needed
• Maintains inventory of office and event supplies and submits orders to office manager
• Helps organize field trips, including travel and lodging arrangements
• Other office tasks as needed
• General policy research, as needed

Transferable Skill Development OSU is committed to ensuring students are prepared for success after graduation through intentional skill development as student employees. The competencies students develop while working at OSU are defined by the National Association of Colleges and Employers (NACE) as the essential skills employers seek in their hires. In this position, students learn and build vital career-readiness skills in the primary areas below: Communication, Teamwork, Professionalism, Equity & Inclusion

Qualifications

• Full Employment Eligibility Requirements can be found here: https://hr.oregonstate.edu/student-employment-manual/500-employment-eligibility-requirements
• Must be academically enrolled in a high school, community college, or university and pursuing a program or course of study
• Must meet Academic Standing Requirements; students on academic suspension are not eligible for employment
• Must meet the applicable minimal enrollment standard High School student: Regularly enrolled in a high school or participating in a home‑schooling program Undergraduate and post‑baccalaureate student: 6 credit hours per term Undergraduate international student: 12 credit hours per term* Graduate student officially admitted to Graduate School: 5 credit hours per term Graduate international student officially admitted to Graduate School: 9 credit hours per term* *International students may be allowed to carry fewer hours than specified above and still be considered “full‑time” by the United States Citizenship and Immigration Services (USCIS). A reduced course load is approved by the Office of International Services (OIS), and must be provided to the Student Employment Center.
• Must be available to work up to 20 hrs each week
• Previous experience with MS Office Suite
• Must be responsible and have a strong work ethic
• Must have good written/verbal communications skills and attention to detail
• Proficiency with professional email communications

Preferred Qualifications

• Previous experience with designing flyers and outreach materials including familiarity with Adobe, Canva, or similar
• Customer service experience
• Experience in an office administration setting

Working Conditions/Schedule

• Office setting
• Students will cover front office desk from 9 - 12 PM and 1 - 4 PM

Salary Range:

Anticipated Start Date: 2026-09-23

Anticipated End Date: Working for Oregon State University is so much more than a job!

Oregon State University is a dynamic community of dreamers, doers, problem‑solvers and change‑makers. We don’t wait for challenges to present themselves — we seek them out and take them on. We welcome students, faculty and staff from every background and perspective into a community where everyone feels seen and heard. We have deep-rooted mindfulness for the natural world and all who depend on it, and together, we apply knowledge, tools and skills to build a better future for all.

FACTS

• Top 1.4% university in the world
• More research funding than all public universities in Oregon combined
• 1 of 3 land, sea, space and sun grant universities in the U.S.
• 2 campuses, 11 colleges, 12 experiment stations, and Extension programs in all 36 counties
• 7 cultural resource centers that offer education, celebration and belonging for everyone
• 100+ undergraduate degree programs, 80+ graduate degrees plus hundreds of minor options and certificates
• 35k+ students including more than 2.3k international students and 10k students of color
• 217k+ alumni worldwide

For more interesting facts about OSU visit: https://oregonstate.edu/about

Locations

Oregon State has a statewide presence with campuses in Corvallis and Bend, the OSU Portland Center and the Hatfield Marine Science Center on the Pacific Coast in Newport. Oregon State’s beautiful, historic and state-of-the‑art main campus is located in one of America’s best college towns. Corvallis is located close to the Pacific Ocean, the Cascade mountains and Oregon wine country. Nestled in the heart of the Willamette Valley, this beautiful city offers miles of mountain biking and hiking trails, a river perfect for boating or kayaking and an eclectic downtown featuring local cuisine, popular events and performances.

Total Rewards Package

• Medical, Dental, Vision and Basic Life. OSU pays 95% of premiums for you and your eligible dependents.
• Free confidential mental health and emotional support services, and counseling resources.
• Retirement savings paid by the university.
• A generous paid leave package, including holidays, vacation and sick leave.
• Tuition reduction benefits for you or your qualifying dependents at OSU or the additional six Oregon Public Universities.
• Robust Work Life programs including Dual Career assistance resources, flexible work arrangements, a Family Resource Center, Affinity Groups and an Employee Assistance Program.
• Optional lifestyle benefits such as pet, accident, and critical care insurance, giving you peace of mind and the support you need to thrive in all aspects of your life.
• Future and current OSU employees can use the Benefits Calculator to learn more about the full value of the benefits provided at OSU.

We are an Equal Opportunity Employer, including disability, protected veteran, and other protected status. OSU will conduct a review of the National Sex Offender Public website prior to hire. Note: All job offers are contingent upon Human Resources final approval.

If requested, OSU will provide reasonable accommodation to applicants in order to provide access to the application, interviewing and selection process. You are not required to note the presence of a disability on your application to receive an accommodation. Please request any reasonable accommodations for disability as early as possible in the application and search process. Requests may be directed to the hiring unit, or to the Office of Equal Opportunity and Access at [phone]. See Request an Accommodation Procedures for the OSU policy.

Oregon State University, in compliance with state and federal laws and regulations, including TitleIX and its regulations, does not unlawfully discriminate and prohibits discrimination in any education program or activity that it operates, including in academic admissions and employment. The university prohibits unlawful discrimination on the basis of age, race, color, religion, sex, sexual orientation, gender identity or expression, national origin (including ancestry and ethnicity), citizenship, marital or family status, pregnancy or related conditions, disability, genetic information, protected veteran status / service in the uniformed service, or any other status protected by law or OSU policy.

Inquiries about TitleIX may be referred to OSU’s TitleIX Coordinator, the U.S. Department of Education’s Office for Civil Rights (link to https://ocrcas.ed.gov/contact-ocr), or both. OSU’s TitleIX Coordinator is the Executive Director of the Office of Equal Opportunity and Access (EOA). For information on OSU’s nondiscrimination policy and procedures, including how to report information about conduct that may constitute discrimination or make a complaint of sex discrimination under TitleIX, contact EOA by phone: [phone], email: [e-mail], mail/location: 330 Snell Hall, Corvallis OR 97331, or visit EOA’s website: eoa.oregonstate.edu.

Know Your Rights Oregon Family Leave Act: Department of Labor Family and Medical Leave Act.