Student Attendance Records Assistant

Lewis & Clark College; United States; On-site; USD 20,000 - 29,000; Full time

Job summary

Lewis & Clark College in Portland, OR invites a student to support Academic Affairs and Student Affairs by handling attendance reporting, data entry into spreadsheets, and data verification. The role requires attention to detail, discretion with confidential records, and the ability to work independently on a weekly schedule.

Hours are 3-5 per week for Fall 2026 at $18 per hour, with federal work-study eligibility required.

Qualifications

• Currently enrolled and eligible for federal work-study.
• Familiarity with spreadsheet software (Excel or Google Sheets).
• Strong attention to detail and reliability in meeting weekly deadlines.
• Ability to handle confidential student records with discretion.
• Comfortable learning new software applications as needed.

Responsibilities

• Input weekly attendance records from paper rosters into the designated spreadsheet system.
• Retrieve and consolidate attendance data from digital attendance applications, as needed.
• Collate attendance responses across courses and sections.
• Maintain accurate, up-to-date records and flag discrepancies to the Associate Dean or other designated supervisor.
• Assist with related student affairs administrative tasks as time permits, such as distributing class recording links or other basic tasks involving good email communications skills.

Skills

Spreadsheet

Detail-oriented

Reliability

Confidentiality

Learning

Tools

Microsoft Excel

Google Sheets

Job description

WHAT SHOULD I KNOW BEFORE I APPLY?

Welcome! We’re excited that you’re interested in applying for a position at Lewis & Clark College. Before you get started, here are a few important things to keep in mind:

• Returning Applicants: If you’ve previously been hired for a position at Lewis & Clark College, we’d love to see you back! Please close this window and log into your Workday account using your LC credentials. You can easily apply through the Talent and Performance icon on your home page.
• New Applicants: If you’re applying for the first time, we encourage you to prepare your resume and gather your I-9 documents in advance. This will help streamline your application and hiring process! For more information and resources, please visit our Student Employment Resources.

WHO WOULD I REPORT TO?

Lisa Garcia

WHAT DEPARTMENT IS THIS IN?

5400 Federal Work Study, Law School Faculty - Law

WHEN DOES THIS POSITION BEGIN (AND END, IF APPLICABLE?

2026-08-31

JOB PURPOSE:

This work study position would require a student to handle various administrative tasks for the Academic Affairs and the Student Affairs offices at the law school. The primary work would center on the law school’s course-attendance reporting process, and the student would input, verify, and organize weekly attendance data. This position suits a student who is detail-oriented, comfortable with basic data-entry software like Google Sheets or Excel, and able to work independently on a recurring schedule. Student must be able to maintain confidential information with discretion.

PREREQUISITES FOR ELIGIBILITY

• Currently enrolled and eligible for federal work-study
• Competency with spreadsheet software (e.g., Microsoft Excel or Google Sheets) (proficiency is not required, but student should have some familiarity with one or both of these programs)
• Strong attention to detail and reliability in meeting weekly deadlines
• Ability to handle confidential student records with discretion
• Comfortable learning new software applications as needed

DUTIES AND RESPONSIBILITIES:

• Input weekly attendance records from paper rosters into the designated spreadsheet system
• Retrieve and consolidate attendance data from digital attendance applications, as needed
• Collate attendance responses across courses and sections
• Maintain accurate, up-to-date records and flag discrepancies to the Associate Dean or other designated supervisor.
• Assist with related student affairs administrative tasks as time permits, such as distributing class recording links or other basic tasks involving good email communications skills

SCHEDULE:

3-5 hours per week Fall 2026

RATE OF PAY:

$18.00 per hour

WORK STUDY REQUIREMENT:

Work Study Is Requirement

Career Readiness Competencies gained through this position include:

• Communication: Clearly and effectively exchange information with others through written, verbal, and non-verbal methods.
• Critical Thinking: Identify and analyze problems, evaluate solutions, and make informed decisions.
• Teamwork: Collaborate effectively with others, valuing diverse perspectives and contributing to shared goals

Lewis & Clark College adheres to a nondiscriminatory policy with respect to educational programs, activities, employment, and admission. We do not discriminate on the basis of actual or perceived race, color, sex, religion, age, marital status, national origin, the presence of any physical or sensory disability, veteran status, sexual orientation, gender identity, gender expression, or any other basis prohibited by applicable federal, state, and local laws. The Associate Vice President of Human Resources has been designated to handle inquiries regarding employment- and disability-related non-discrimination policies. Title IX inquiries may be directed to the Title IX coordinator or deputy Title IX coordinators. (https://www.lclark.edu/about/title_ix_compliance)

Reasonable Accommodation Federal law requires employers to provide reasonable accommodation to qualified individuals with disabilities. Please tell us if you require a reasonable accommodation to apply for a job or to perform your job. Examples of reasonable accommodation include making a change to the application process or work procedures, providing documents in an alternate format, using a sign language interpreter, or using specialized equipment.

Eligibility to Work In order to comply with US Homeland Security Department regulations, all employees must complete an I-9 form in Workday prior to or no later than the first day of work and bring originals (no photocopies) of their supporting documentation to Human Resources no later than the 3rd business day of employment. Failure to have a completed I-9 form on file with the College will result in immediate termination of employment.

At Lewis & Clark College, we’re excited to offer a variety of student positions tailored for our current students! Most of these opportunities are available exclusively to those with a Federal Work-Study (FWS) or Lewis & Clark Work-Study (LCWS) award included in their financial aid package. If you have an FWS award, you’re welcome to apply for any jobs posted. If you have an LCWS award, you can apply for both Lewis & Clark positions and non-work-study roles. For our non-work-study students, there are also great opportunities available—just look for the jobs that specify they don't require work-study eligibility. Remember, all student positions require you to be currently enrolled, so make sure you check each posting for specific details! Student work not only helps you earn money but also equips you with valuable skills and experiences that can enhance your resume and support your future career goals. Whether you're gaining hands-on experience in your field of study or developing essential soft skills, these positions are stepping stones to your professional journey. If you’re interested in agency or off-campus work-study opportunities, those options are also available to eligible students. We can’t wait to see you thrive in these positions!

We are located at 615 S. Palatine Hill Road, Portland, OR 97219.