Student Associate

School of Civic Leadership I The University of Texas at Austin; Austin (TX); On-site; USD 19,000 - 28,000; Part time

Job summary

The University of Texas at Austin is seeking a Student Associate for the School of Civic Leadership. The role involves clerical tasks, data entry, event support, and building coordination in Austin, TX.

Candidates must be a current UT student in good academic standing and able to start immediately. Work is non-exempt, approximately 19 hours per week, with duties including payments processing, visitor assistance, and inventory management.

Qualifications

• Current UT student in good academic standing.

Responsibilities

• May assist with processing payments, reimbursements, and Request for Travel Authorization (RTA) for the School of Civic Leadership via internal processing system.
• Building coordination of the Littlefield Home, Carriage House, and FAC 2.106 & 2.100, including package acceptance and distribution, tech pick up and return with LAITS, and work order placements.
• Greet and assist visitors with exceptional customer service; direct visitors to appropriate faculty and staff on request.
• Troubleshoot day-to-day building issues; order and restock office and hospitality supplies; maintain inventory.
• Assist with events, including setup, teardown, and general cleanup as directed by the events team; approved by supervisor.
• Other duties as assigned by office supervisors, based on office needs.

Skills

Data entry

Event setup

Clerical work

Building coordination

Package sorting

Office organization

Education

Current UT student in good academic standing

Job description

Purpose

Student Associates within the School of Civic Leadership will assist the school with clerical work including building coordination, package sorting, organization, data entry, event set up, and other administrative tasks.

Job Posting Title

Student Associate

Hiring Department

School of Civic Leadership

Position Open To

All Applicants

Weekly Scheduled Hours

19

FLSA Status

Non-Exempt from FLSA

Earliest Start Date

Immediately

Position Duration

Expected to Continue Until May 16, 2027

Location

AUSTIN, TX

Job Details

Purpose

Student Associates within the School of Civic Leadership will assist the school with clerical work including building coordination, package sorting, organization, data entry, event set up, and other administrative tasks.

Responsibilities

• May assist with processing payments, reimbursements, and Request for Travel Authorization (RTAs) for the School of Civic Leadership via internal processing system.
• Building coordination of the Littlefield Home, Carriage House, and FAC 2.106 & 2.100 - including package acceptance and distribution, tech pick up and return with LAITS, work order placements, mail sorting and distribution.
• Greet and assist visitors having exceptional customer service skills. Direct visitors to appropriate faculty and staff upon request.
• Troubleshoot day to day building issues, order and restock office and hospitality supplies as needed; maintain inventory.
• Assist with events, including setup, teardown, and general cleanup as directed by the events team; approved by supervisor.
• Other additional duties as assigned by office supervisors, depending on the needs of the office.

Required Qualifications

Current UT student in good academic standing.

Salary Range

$17.00/hr

Required Materials

• Resume/CV
• Fall 2026 schedule
• Letter of interest

Employment Eligibility

Please make sure you meet all the required qualifications and you can perform all of the essential functions with or without a reasonable accommodation.

Retirement Plan Eligibility

Students in this position may choose to enroll in the UTSaver voluntary retirement programs.

Background Checks

A criminal history background check will be required for finalist(s) under consideration for this position.

Equal Opportunity Employer

The University of Texas at Austin, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.

Pay Transparency

The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information.

Employment Eligibility Verification

If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form. You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States. Documents need to be presented no later than the third day of employment. Failure to do so will result in loss of employment at the university.

E-Verify

• E-Verify Poster (English and Spanish) [PDF]
• Right to Work Poster (English) [PDF]
• Right to Work Poster (Spanish) [PDF]

Compliance

Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031.

The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.