Student Assistant - Program Support Intern

Theuniversityunion; Sacramento (CA); On-site; USD 28,000 - 32,000; Part time

Job summary

Sierra Health Foundation is seeking a Student Assistant to provide administrative and program support to the Elevate Youth California program and other departments. The role emphasizes learning and contribution in a developmental, part-time setting.

The position is non-benefited, onsite in California, and entails scheduling, travel arrangements, filing, minutes, data entry, and event coordination to support program activities.

Qualifications

• Must maintain a minimum cumulative GPA of 2.0.
• Must be a college student enrolled for regular terms.
• Proficiency with Microsoft Office or Google Workspace preferred.
• Strong organizational and communication skills.

Responsibilities

• Schedule internal and external appointments, meetings, and calls.
• Arrange travel, expense reports, and travel reimbursements.
• Prepare monthly credit card transaction reports as assigned.
• Organize and maintain files and notes.
• Accurate note-taking of minutes and actions.
• Collaborate with teams to prioritize needs and respond promptly.
• Receive and screen calls and emails and follow up.
• Enter data into grants management database and ensure accuracy.
• Assist other programs as needed and participate in team meetings.

Skills

GPA 2.0 minimum

Organizational skills

Communication skills

Interpersonal skills

Education

High school diploma

Tools

Microsoft Office

Google Workspace

Job description

• Base Pay $20.00 - $23.00 / Hour
• Employee Type Student Assistant
• Required Degree High school
• Manage Others No

Description

Sierra Health Foundation is seeking to hire one Student Assistant. This position is developmental in approach and provided both as a learning opportunity for the student and an important contributor to the program and organization. The position will primarily provide administrative and program support to the Elevate Youth California program and general support for other Sierra Health Foundation departments.

Requirements

Conditions of Employment

This is a part-time, temporary, non-benefited, student position. Employment in all positions with University Enterprises, Inc. is dependent upon the mutual consent of University Enterprises, Inc. and the employee. This means that either University Enterprises, Inc. or the employee can, at any time, terminate the employment relationship at will, with or without cause.

Depending on the type of position you are applying for, a pre-employment background check consisting of one or more of the following may be conducted: employment history, professional references, criminal check: educational verification (degree, license, or official transcript) or DMV clearance. Applicants will be required to pass required pre-employment checks to the satisfaction of University Enterprises, Inc. (UEI) and the hiring Agency or Department.

UEI does not allow students to hold more than one UEI Job at a time, or work in more than one account per pay period. UEI employees who are considering leaving their current UEI Student assistant position for a different UEI student assistant position should inform their supervisor in writing and provide at least a week’s notice.

UEI is not a multi-state employer. UEI only employs candidates who live and work in the state of California. If selected for the position you must reside in California and all work must be performed in the state of California throughout the course of employment.

Prerequisites

Must be a college student attending classes during the regular term (Fall, Spring and Winter, if applicable), at one of the accredited colleges or universities on our affiliation list.
To view our current affiliation list please paste the followingURLinto your browser:http://www.calinterns.org/wp-content/uploads/Affiliation_List.pdf
Students must be enrolled in at least six-semester units or nine quarter units for undergraduate students; four-semester units or six quarter units for graduate students.

Majors/Fields of Study

Public Health, Health Sciences, Community Health, Health Administration / Healthcare Administration, Social Work, Public Policy/Public Administration, Human Services, or Sociology

Work Schedule

Flexible workdays and work hours, Monday – Friday, between 8 AM – 5 PM. The final work schedule will be determined by the supervisor. The ideal candidate will be available to work onsite Tuesday through Thursday, with a preferred availability between 8:00 AM and 5:00 PM.

Additional Work Schedule

Student Assistant and Graduate Assistant employees generally work up to 24 hours per workweek (Sunday – Saturday) during the academic year and up to 40 hours per workweek during breaks; (winter, spring, summer).

Compensation

$20.00 - $23.00 per hour

Minimum Qualifications

• Must maintain a minimum cumulative 2.0GPA.
• Must complete each term with minimum unit requirements for Undergraduate and Graduate student classifications. Proof will be collected at the end of each Spring and Fall term.
• Strong organizational, communication, and interpersonal skills.
• Proficiency with Microsoft Office, Google Workspace, or similar software.

Preferred Qualifications

• Experience working with or supporting community-based organizations, nonprofit organizations, public health programs, or social service programs.
• Ability to manage multiple priorities and work effectively both independently and collaboratively.

Duties and Responsibilities

• Schedule internal and external appointments, in-person and Zoom meetings, and conference calls.
• Arrange all necessary travel, expense reports, and travel reimbursement requests.
• Prepare monthly credit card transaction reports as assigned.
• Organize and maintain files.
• Accurate note-taking of minutes.
• Collaborate with teams to prioritize, determine action, and respond in a timely manner to organizational and programmatic needs, requests, and projects.
• Receive and screen telephone calls and e-mails, take messages, and/or follow up.
• Photocopy, scan, or fax materials for internal and external distribution.
• Assist other programs, as needed, for vacation coverage, special projects, board meetings, etc.
• Enter data into the grants management database, as necessary, and ensure data is accurate and up to date.
• Actively participate as a member of the team by collaborating and attending program team and Foundation-wide meetings. including data entry and management, support for programmatic and funder reporting, tracking reports and documents and other related activities.
• Work closely with Program Associate and Program Officer.
• Other duties as assigned.
• Coordinate the logistics and preparation for foundation-sponsored virtual and inperson meetings and activities.
• Coordinate mailings to invite and inform participants.
• Work with external vendors to arrange rooms, food, and meeting details.
• Support the preparation of event materials including agendas, PowerPoint presentations, handouts, registration materials and other document production.
• For in-house meetings, prepare the conference rooms with the required seating and Audio/Video equipment, partnering with IT and Facilities as needed.
• Coordinate with conferencing for catering and beverage services.
• Greet and check in guests, respond to any individual or group needs, and clear the room after the meeting has concluded.
• Prepare all aspects of web conferencing logistics for virtual events.
• Other duties as assigned.

Physical Requirements

Sit for extended periods; frequently stand and walk; manual dexterity and hand-eye coordination; corrected hearing and vision to normal range; verbal communication; use of office equipment including computer workstations, telephones, calculators, copiers, printers and scanners with or without a reasonable accommodation.

Working Conditions

Work is performed in an office environment.

Summary

Sierra Health Foundation forges new paths to promote health, racial equity and racial justice in partnership with communities, organizations and leaders in 26 counties in Northern California.

The Center promotes health, racial equity and racial justice in communities throughout California with local, state and national partners.