Student Assistant - Industry Employment Program

University-Enterprises-In; Sacramento (CA); On-site; USD 23,000 - 32,000; Part time

Job summary

University Enterprises, Inc. is hiring a part-time Student Assistant for the Workforce Development Division, Industry Employment Program Unit in California.

The role supports data entry, form approvals, and milestone verification for incarcerated individuals in the IEP database, with duties including shipping training materials and assisting with program documents. The position is part-time, temporary, non-benefited, and off-campus, requiring eligibility as a college student and enrollment in

Qualifications

• Must be a college student attending classes during the regular term.
• Enrollment in six-semester units or nine quarter units for undergraduates; four-semester units or six quarter units for graduates.
• Matching declared major to listed job posting majors.

Responsibilities

• Data entry and maintenance of the IEP database, tracking employability progress and approvals.
• Review and approve milestone requests submitted by institutional staff.
• Prepare, organize, and ship training materials and certification supplies to institutional staff.
• Respond to information requests and coordinate with IEP staff for follow-up.
• Monitor the IEP mailbox and hotline to provide customer service and program information.

Skills

Positive attitude

Basic computer skills

Team player

Education

College student enrolled

Job description

• Base Pay $16.90 - $23.50 / Hour
• Job Category Part-time, Off-campus , California Correctional Training and Rehabilitation Authority
• Employee Type Student Assistant
• Required Degree NONE
• Manage Others No

The California Correctional Training and Rehabilitation Authority (CALCTRA) is seeking to hire two student assistants in our Workforce Development Division, Industry Employment Program Unit. The student assistant helps with data entry, form approval, and milestone verification for incarcerated individuals in the IEP database. They assist with pulling training material and shipping to institutions. The student assistant will learn all aspects of the pre-release and post incarcerated individual assistance functions and provide support to the IEP team on various projects.

Requirements

Conditions of Employment

This is a part-time, temporary, non-benefited, student position. Employment in all positions with University Enterprises, Inc. is dependent upon the mutual consent of University Enterprises, Inc. and the employee. This means that either University Enterprises, Inc. or the employee can, at any time, terminate the employment relationship at will, with or without cause.

Depending on the type of position you are applying for, a pre-employment background check consisting of one or more of the following may be conducted: employment history, professional references, criminal check: educational verification (degree, license, or official transcript) or DMV clearance. Applicants will be required to pass required pre-employment checks to the satisfaction of University Enterprises, Inc. (UEI) and the hiring Agency or Department.

UEI does not allow students to hold more than one UEI Job at a time, or work in more than one account per pay period. UEI employees who are considering leaving their current UEI Student assistant position for a different UEI student assistant position should inform their supervisor in writing and provide at least a week’s notice.

UEI is not a multi-state employer. UEI only employs candidates who live and work in the state of California. If selected for the position you must reside in California and all work must be performed in the state of California throughout the course of employment.

Prerequisites

Must be a college student attending classes during the regular term (Fall, Spring and Winter, if applicable), at one of the accredited colleges or universities on our affiliation list.

Students must be enrolled in at least: six-semester units or nine quarter units for undergraduate students; four-semester units or six quarter units for graduate students. Students declared major must match the major(s) listed in the job posting.

Majors/Fields of Study

Business Administration, Communications, Criminal Justice, Government, Law, Psychology, or a related Social Science field.

Work Schedule

Flexible workdays and work hours, Monday – Friday, between 8 AM – 5 PM. The final work schedule will be determined by the supervisor.

Additional Work Schedule

Student Assistant and Graduate Assistant employees generally work up to 24 hours per workweek (Sunday – Saturday) during the academic year and up to 40 hours per workweek during breaks; (winter, spring, and summer).

Compensation

$16.90 - $23.50 per hour

Minimum Qualifications

• Positive attitude and willingness to learn new skills and procedures.
• Basic computer skills, including the ability to navigate common software and applications.
• Strong willingness to contribute to a team and complete assigned tasks responsibly.

Preferred Qualifications

Individuals who are, or have been, a dependent child in foster care, a homeless youth or a formerly incarcerated youth as defined by Government Code section 18220 are encouraged to apply and will be given priority. Please note that prior to appointment, individuals claiming preference under one of these categories will be required to furnish documentation establishing their eligibility.

Duties and Responsibilities

• Assist with data entry and maintenance of the Incarcerated Individual Employability Program (IEP) database, including tracking employability progress and reviewing and approving applications.
• Review and approve milestone requests submitted by institutional staff.
• Review and complete training memorandums prepared by IEP Specialists.
• Prepare, organize, and ship training materials and certification supplies to appropriate institutional staff.
• Respond to information requests or direct inquiries to the appropriate IEP staff for follow-up.
• Monitor the IEP shared mailbox and hotline to provide customer service and program-related information.
• Prepare IEP handouts and assist in developing program guides and resources for field staff.
• Pick up and distribute mail daily, complete errands for the Central Office, and assist with inventory management of training materials and office supplies.
• Support the IEP Transition Program by preparing transitional packages for incarcerated individuals, assisting with resume development, and coordinating program materials, brochures, pamphlets, and other resources.
• Assist with research and program development initiatives aimed at improving transitional services and employment opportunities for incarcerated individuals.
• Perform other duties as assigned to support IEP operations and program objectives.

Physical Requirements

Sit for extended periods; frequently stand and walk; manual dexterity and hand-eye coordination; corrected hearing and vision to normal range; verbal communication; use of office equipment including computer workstations, telephones, calculators, copiers, printers, and scanners with or without reasonable accommodation.

Working Conditions

Work is performed in an office environment.

The California Correctional Training and Rehabilitation Authority (CALCTRA) is a self-supporting state agency thatprovides productive work opportunities andjob skills to incarcerated individuals to reduce recidivism andincrease public and prison safety.

The California Correctional Training and Rehabilitation Authority (CALCTRA) operates within California Department of Corrections and Rehabilitation (CDCR) facilities. CDCR does not recognize hostages for bargaining purposes. CDCR has a "NO HOSTAGE" policy, and all incarcerated individuals, visitors, non-employees, and employees shall be made aware of this.

Agency/Department

• Agency/Department California Correctional Training and Rehabilitation Authority