Student Assistant - Administrative Support - Hybrid (Oakland, CA)

University-Enterprises-In; Oakland (CA); Hybrid; USD 25.000 - 34.000; Teilzeit

Zusammenfassung

University Enterprises, Inc. is seeking a Student Assistant to support the California Department of Transportation in Oakland, CA. The role focuses on administrative duties, tracking data, scheduling, and creating presentations under supervision.

It offers a part-time, non-benefited position designed for college students. Responsibilities include updating tracking databases, assisting with meetings, note-taking, and supporting outreach activities while developing communication and

Qualifikationen

• Must maintain minimum cumulative 2.0 GPA.
• Basic computer skills (Word, Excel, PowerPoint).
• Ability to organize files and update databases; maintain records.

Aufgaben

• Update tracking database in a learning capacity.
• Provide administrative support and take meeting notes.
• Assist with creating presentations and scheduling.
• Monitor events calendars and support outreach efforts.

Kenntnisse

Microsoft Word

Excel

PowerPoint

documentation

note taking

communication

presentation prep

calendar/schedule

teamwork

learning mindset

Ausbildung

High school

Jobbeschreibung

• Location Oakland, CA, 94601,United States
• Base Pay $18.27 - $24.62 / Hour
• Job Category Part-time, Off-campus, Caltrans
• Employee Type Student Assistant
• Required Degree High school
• Manage Others No

Description

The California Department of Transportation (Caltrans) is seeking a student assistant to work in a learning capacity under the close supervision of a Supervisor I in the Small Business and California Public Records Act (SB/CPRA) Branch. The student assistant will gain hands‑on experience updating tracking systems, scheduling appointments, organizing files, and providing administrative support. In a learning capacity, the student assistant will also support with meeting coordination, note‑taking, follow‑up calls, and preparing presentations. This position will help the student assistant develop communication, organization, customer service, and time management skills while learning about the daily operations of a government agency and its small business outreach efforts. Other related duties may be assigned.

Requirements

Conditions of Employment

This is a part‑time, temporary, non‑benefited, student position. Employment in all positions with University Enterprises, Inc. is dependent upon the mutual consent of University Enterprises, Inc. and the employee. This means that either University Enterprises, Inc. or the employee can, at any time, terminate the employment relationship at will, with or without cause.

Conditions of Employment

This is a part‑time, temporary, non‑benefited, student position. Employment in all positions with University Enterprises, Inc. is dependent upon the mutual consent of University Enterprises, Inc. and the employee. This means that either University Enterprises, Inc. or the employee can, at any time, terminate the employment relationship at will, with or without cause.

Depending on the type of position you are applying for, a pre‑employment background check consisting of one or more of the following may be conducted: employment history, professional references, criminal check: educational verification (degree, license, or official transcript) or DMV clearance. Applicants will be required to pass required pre‑employment checks to the satisfaction of University Enterprises, Inc. (UEI) and the hiring Agency or Department.

UEI does not allow students to hold more than one UEI Job at a time, or work in more than one account per pay period. UEI employees who are considering leaving their current UEI student assistant position for a different UEI student assistant position should inform their supervisor in writing and provide at least a week’s notice.

UEI is not a multi‑state employer. UEI only employs candidates who live and work in the state of California. If selected for the position you must reside in California and all work must be performed in the state of California throughout the course of employment.

Prerequisites

Must be a college student attending classes during the regular term (Fall, Spring and Winter, if applicable), at one of the accredited colleges or universities on our affiliation list. To view our current affiliation list please paste the followingURLinto your browser: http://www.calinterns.org/wp-content/uploads/Affiliation_List.pdf Students must be enrolled in at least six-semester units or nine quarter units for undergraduate students; four-semester units or six quarter units for graduate students. Students declared major must match the major(s) listed in the job posting.

Majors/Fields of Study

Business Administration, Public Administration, Public Policy, Communication Studies, Political Science, Government, Marketing, Public Relations, or Management.

Work Schedule

F lexible workdays and work hours, Monday – Friday, between 8 AM – 5 PM. The final work schedule will be determined by the supervisor.

Additional Work Schedule

Student Assistant and Graduate Assistant employees generally work up to 24 hours per workweek (Sunday – Saturday) during the academic year and up to 40 hours per workweek during breaks; (winter, spring, summer).

Compensation

$18.27 – $24.62 per hour.

Minimum Qualifications

• Must maintain a minimum cumulative 2.0GPA.
• Must complete each term with minimum unit requirements for Undergraduate and Graduate student classifications. Proof will be collected at the end of each Spring and Fall term.
• Basic computer skills, including Microsoft Word, Excel, and PowerPoint.
• Ability to organize files, update databases, and maintain records.
• Good written and verbal communication skills.
• Ability to take meeting notes and prepare presentations.
• Ability to manage schedules, follow instructions, and work with a team.
• Willingness to learn and complete assigned tasks under supervision.

Preferred Qualifications

• Under the amendment to Government Code Section 18220, state agencies shall give preference to a qualified applicant (up to 26 years of age) who is, or has been, a dependent child in foster care, a homeless youth, a formerly incarcerated youth, or a victim of human trafficking.

Duties and Responsibilities

• In a learning capacity, the Student Assistant will assist with updates to External Affairs Small Business and CPRA Branch tracking database.
• In a learning capacity, the Student Assistant will provide administrative support by summarizing meeting notes from various meetings and assisting with creating presentation material. Monitor Office of Civil Rights (OCR) and Department of General Services (DGS) Events calendars for trends and outreach efforts of partnering agencies and neighboring Districts.
• In a learning capacity, and under the supervision of a Supervisor I, and an Analyst II staff assist in coordinating External Affairs Small Business outreach, the Student Assistant will a ttend training when appropriate or necessary; may perform other duties within the scope of the unit as required.
• In a learning capacity, the Student Assistant will assist in development of a Small Business outreach schedule and work closely with Small Business staff to update small business outreach file.

Physical Requirements

Sit for extended periods; frequently stand and walk; manual dexterity and hand‑eye coordination; corrected hearing and vision to normal range; verbal communication; use of office equipment including computer workstations, telephones, calculators, copiers, printers and scanners with or without a reasonable accommodation.

Working Conditions

Work is performed in a hybrid environment.

Students/Employees will be required to work according to the current UEI remote workplace policy and sign a UEI Work from Home Agreement. The decision to permit an employee to work from home is at the discretion of the supervisor or employer and may, at any time and with or without cause, unilaterally terminate the option to work from home.

Apply by: December 4, 2026

Summary

Caltrans manages more than 50,000 miles of California’s highway and freeway lanes, provides inter‑city rail services, permits more than 400 public‑use airports and special‑use hospital heliports, and works with local agencies. Caltrans carries out its mission of providing a safe, sustainable, integrated and efficient transportation system to enhance California’s economy and livability, with six primary programs: Aeronautics, Highway Transportation, Mass Transportation, Transportation Planning, Administration and the Equipment Service Center.

• Agency/Department Transportation, Dept of (Caltrans)