Student Assistant, Honors College

Florida Gulf Coast University; Fort Myers (FL); On-site; USD 17,000 - 22,000; Part time

Job summary

Florida Gulf Coast University’s Honors College seeks a Student Assistant to help with routine office duties, answer phones, manage emails, greet visitors, and assist with events and programs. The role also involves social media content creation and engagement.

The position requires enrollment as a degree-seeking student, good standing in the Honors College, and eligibility for Federal Work-Study. Proficiency in Microsoft Office 365 and Canva is preferred.

Qualifications

• Must be enrolled as a degree seeking student at Florida Gulf Coast University at the time of hiring and throughout the appointment.
• Must be a current Honors College student in good standing with both the Honors College and the University.
• Must be eligible to receive Federal Work-Study funds.
• Must have experience operating a personal computer with Windows (preferred) and/or Mac OS.
• Must be proficient with Microsoft Office 365 (Word, Excel, Outlook, and PowerPoint).
• Must have experience with Canva or other platforms suited for media content creation and editing.

Responsibilities

• Greeting visitors (students, faculty, staff, and community members) and providing accurate information about the Honors College.
• Provide answers to frequently asked questions about the Honors College and connects visitors with the appropriate departments.
• Answers phones and routes calls to the corresponding staff member(s).
• Sorts and delivers mail/packages throughout the office.
• Accurately files paperwork, makes copies, scans, and compiles documents.
• Assists with preparation of mailings and event materials.

Skills

Interpersonal communication

Written communication

Multitasking

Time management

Customer service

Education

Currently enrolled Honors College student

Eligible for Federal Work-Study funds

Tools

Microsoft Office 365

Canva

Windows/Mac OS

Job description

Student Assistant, Honors College

The Student Assistant in the Honors College assists with routineoffice duties including answering phones, maintaining e-mailcorrespondence, coordinating with staff members, greeting visitors,organizing office materials and files, and assisting with eventsand programs, maintaining social media, and content creation.

Job Description

Typical duties include but are not limited to:

• Greeting visitors (students, faculty, staff, and communitymembers) and provides accurate information about the HonorsCollege
• Provide answers to frequently asked questions about the HonorsCollege and connects visitors (students, faculty, staff, andcommunity members) with the appropriate departments
• Answers phones and routes calls to the corresponding staffmember(s)
• Sorts and delivers mail/packages throughout the office
• Accurately files paperwork, makes copies, scans, and compilesdocuments
• Assists with preparation of mailings and event materials
• Assists during events, including organization andcoordination
• Schedules and maintains staff appointment calendars
• Compiles, organizes, and enters data in program databases
• Featuring Honors College students, faculty, staff, alumni,events, and opportunities on social media, and other approved meansof communication
• Creating engaging content (media, visual, etc.) for socialevents and initiatives

Other duties:

• Other job-related duties as assigned

Additional Job Description

Required Qualifications:

• Must be enrolled as a degree seeking student at Florida GulfCoast University at the time of hiring and throughout theappointment
• Must be a current Honors College student in good standing withboth the Honors College and the University
• Must be eligible to receive Federal Work-Study funds
• Must have experience operating a personal computer with Windows(preferred) and/or Mac OS
• Must be proficient with Microsoft Office 365 (Word, Excel,Outlook, and PowerPoint)
• Must have experience with Canva or other platforms suited formedia content creation and editing

Preferred Qualifications:

• Work experience in higher education settings with a strongunderstanding of organizational practices and culture
• Previous work experience as an Office Assistant
• Experience in office/business management and/orcreating/editing media content

Knowledge, Skills, & Abilities:

• Ability to establish and maintain good rapport with universityfaculty, staff, students, and the public
• Ability to accurately prepare and maintain records, files, andreports
• Ability to exercise good judgment
• Ability to multitask, work under pressure, and prioritizedeadlines
• Ability to meet deadlines for work assignments
• Ability to maintain confidentiality of work-related informationand materials
• Ability to work in a fast-paced and high-volumeenvironment
• Ability to represent the university in a positive andprofessional manner
• Apply effective techniques to create working relationships withothers; successfully communicate and collaborate with others toachieve goals
• Demonstrate integrity, practices civility and mutual respect,and adheres to institutional mission and values
• Demonstrates skills necessary to assess situations andprocesses critically to make recommendations for improvement
• Excellent interpersonal, verbal, and written communicationskills
• Knowledge of general office procedures
• Knowledge of the Honors College curricula and requirements
• Possess the knowledge of general written standards andprocedures, and read, interpret, and follow procedural/policymanuals as they relate to job tasks
• Promote a common purpose consistent with stated Universitygoals and demonstrate a commitment to students and the learningenvironment
• Present a professional image in communications with thecommunity, actions, and attire.

FGCU is a State University System of Florida member and an EqualOpportunity and Equal Access employer. All qualified applicantswill receive consideration for employment without regard to race,color, religion, sex, age, national origin, disability, orprotected veteran status.