Student Affair Specialist

Delaware Technical Community College; Wilmington (DE); On-site; USD 38,000 - 52,000; Full time

Job summary

Delaware Technical Community College seeks an incumbent in Student Affairs to manage admissions, registration, and related testing processes. The role interfaces with Student Affairs, Instruction, and the Business Office to support student success.

Responsibilities include processing applications, maintaining records, generating reports, and administering the College Placement Test. The position may supervise work study students and requires strong interpersonal skills.

Qualifications

• High school diploma or GED required.
• Four (4) years of relevant experience or equivalent combination of experience and additional education.
• Knowledge of admission and registration procedures.
• Knowledge of College placement criteria.
• Knowledge of computerized college/state systems.
• Good interpersonal and communication skills.

Responsibilities

• Processes admission applications, registration forms and collateral documents.
• Develops and maintains student records in compliance with FERPA and regulations.
• Prepares reports for multiple divisions on tracking, enrollment and services to students.
• Schedules, administers, and scores college placement tests.
• Responds to inquiries and provides admission and policy information to students and staff.
• Receives and processes transcripts.
• Oversees transfer of credit module within Banner.
• Performs other related duties as required.

Skills

Admission/Registration procedures

Interpersonal communication

Multicultural interactions

Data entry/keyboarding

Record keeping

Education

High school diploma or GED

Tools

Banner

Records management systems

Job description

An incumbent is responsible for ensuring student success by handling the diverse, yet interrelated, daily functions within Student Affairs to include Admissions, Registration, and/or College Placement Testing.

Nature and Scope

An incumbent typically reports to an administrator and may supervise support personnel and/or work study employees. The incumbent processes admission applications, transcripts, registration forms and requests for information. The incumbent also may administer the College Placement Test (CPT). A significant aspect of this work is interaction with students and the public. The incumbent also interacts with Student Affairs, Instruction, and the Business Office to effectively ensure student success.

Principal Accountabilities

An incumbent may perform any combination of the below listed accountabilities:

• Processes admission applications, registration forms and collateral documents.
• Develops and maintains student records in compliance with FERPA and other relevant regulations.
• Prepares diverse reports to be used by multiple divisions for tracking, recruitment, enrollment, and services to students.
• Schedules, administers, and scores the College Placement Test.
• Generates reports from College placement data to assist with scheduling and resource allocation.
• Responds to inquiries and provides admission and College policy information to students, staff, and the general public.
• Receives and processes transcripts.
• Facilitates the transfer of credit module within Banner.
• Processes and reviews reports and records to ensure conformity with College policy and regulations.
• Oversees special admissions programs for health, allied health, and international students.
• Assists in the preparation of the annual budget; solicits pertinent information through research, phone contacts, correspondence, and other sources.
• Supervises work study students or support staff as assigned.
• Performs other related duties as required.

Knowledge, Skills and Abilities

• Knowledge of admission and registration procedures and policies.
• Knowledge of College placement criteria.
• Knowledge of computerized College and State systems.
• Knowledge of filing and records management techniques.
• Skill in keyboarding and data entry.
• Proficient keyboarding skills.
• Good interpersonal and communication skills.
• Ability to relate effectively with multicultural populations.
• Ability to use computers, access files, and input necessary information.
• Ability to research information and prepare reports.
• Ability to communicate effectively both orally and in writing.

Minimum Qualifications

• High school diploma or GED.
• Four (4) years of relevant experience, or equivalent combination of experience and additional education.

Posting Number

Posting Number REG5228PO

Desired Start Date

Desired Start Date 01/04/2027

Open Date

Open Date 11/10/2026

Close Date

Close Date 11/30/2026

Open Until Filled

No

Supplemental Questions

Required fields are indicated with an asterisk (*).

Required Documents

• Resume
• Cover Letter/Letter of Application
• Unofficial Transcripts

Optional Documents

• Teaching Philosophy
• Writing Sample
• Curriculum Vitae
• Other Document
• Multi Media
• First Letter of Reference

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