Student Admissions Assistant

University of Georgia; Kentucky; On-site; USD 2,066,000 - 2,755,000; Part time

Job summary

University of Georgia seeks a part-time Student Admissions Assistant to support front desk operations in the Office of Admissions and assist with recruitment and outreach activities for the School of Medicine. You will help manage inquiries, tours, and event logistics, ensuring a welcoming experience for prospective students.

The role involves coordinating materials, supporting interview days and open houses, and maintaining an organized reception area.

Qualifications

• The Student Admissions Assistant serves as a welcoming and professional representative of the University of Georgia School of Medicine Office of Admissions.
• This position provides front office support, assists with recruitment and outreach initiatives, and helps ensure the successful execution of admissions events.

Responsibilities

• Welcome prospective students, applicants, faculty, and visitors to the Office of Admissions.
• Answer and direct phone calls in a professional and courteous manner.
• Monitor and respond to general admissions email inquiries or route questions to the appropriate staff member.
• Maintain a clean, organized, and welcoming reception area.
• Provide exceptional customer service while maintaining confidentiality.
• Represent the School of Medicine at recruitment fairs, campus tabling events, and outreach programs.
• Engage with prospective students and families by answering general questions about admissions and student life.
• Assist with the setup, staffing, and breakdown of recruitment events.
• Prepare and organize promotional and recruitment materials for events.
• Conduct informative and engaging tours for prospective students, applicants, guests, and visitors.
• Become knowledgeable about the School of Medicine’s mission, programs, facilities, and admissions process.
• Provide a welcoming and positive experience for all visitors.
• Assist with filing, copying, scanning, data entry, and document preparation.
• Assemble admissions packets, mailings, and other recruitment materials.
• Organize office supplies and promotional inventory.
• Support special projects as assigned by admissions staff.
• Assist with planning and coordinating admissions events, including interview days, open houses, Second Look events, and other recruitment activities.
• Help prepare event materials, signage, name badges, and welcome packets.
• Provide logistical support before, during, and after events.

Job description

Student Admissions Assistant

Below you will find the details for the position including any supplementary documentation and questions you should review before applying for the opening.

Posting Details

Position Details Posting Number G/R34317P Working Title Student Admissions Assistant Department SOM-Student Support

About the University of Georgia Chartered by the state of Georgia in 1785, the University of Georgia is the birthplace of public higher education in America and is the state’s flagship university (https://www.uga.edu/). The proof is in our more than 240 years of academic and professional achievements and our continual commitment to higher education. UGA is currently ranked among the top 20 public universities in U.S. News & World Report. The University’s main campus is located in Athens, approximately 65 miles northeast of Atlanta, with extended campuses in Atlanta, Griffin, Gwinnett, and Tifton. UGA employs approximately 3,100 faculty and more than 7,700 full-time staff. The University’s enrollment exceeds 41,000 students including over 31,000 undergraduates and over 10,000 graduate and professional students. Academic programs reside in 19 schools and colleges, including our newly established School of Medicine.

About the College/Unit/Department The University of Georgia School of Medicine was founded in 2024 and received preliminary accreditation in 2026. The establishment of a new public medical school at UGA comes as the state faces a significant shortage of medical professionals. The population of Georgia, the nation’s eighth-largest state, has surged to approximately 11 million residents, straining existing medical infrastructure and resulting in longer wait times for appointments and reduced access to care. Georgia currently ranks 39th in the nation for the number of active patient care physicians per capita and 41st for the number of public medical students per capita. As a top-20 public university with a thriving research enterprise and vast public service network, the University of Georgia is well‑positioned to produce more highly trained physicians, alleviate physician shortages, and improve the state’s ability to provide quality health care for its citizens. The School of Medicine is located on UGA’s Health Sciences Campus in Athens. In its inaugural year, the UGA School of Medicine will enroll 60 students per class, but a new $100 million medical school building will enable the UGA School of Medicine to grow to 120 students per class in the future.

College/Unit/Department website https://medicine.uga.edu/

Employment Type Employee Additional Schedule Information 20 hours/week. Occasional nights/weekends, with the majority of the work being performed Monday through Friday, between 8:00 AM and 5:00 PM.

Advertised Salary

Anticipated Start Date 08/31/2026 Posting Date 08/10/2026 Closing Date Open Until Filled Yes

Special Instructions to Applicants The application packet should include a current resume, and contact information for three professional references (who will not be contacted without further correspondence with the applicant).

Location of Vacancy Athens Area

The University of Georgia is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to age, color, disability, genetic information, national origin, race, religion, sex, or veteran status or other protected status. Persons needing accommodations or assistance with the accessibility of materials related to this search are encouraged to contact Central HR ([e-mail]).

The University System of Georgia is comprised of our 25 institutions of higher education and learning, as well the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 08.02.18.01.02.

Additionally, USG supports Freedom of Expression as stated in Board Policy 06.05 Freedom of Expression and Academic Freedom.

Duties/Responsibilities

Front Office & Customer Service

• Welcome prospective students, applicants, faculty, and visitors to the Office of Admissions.
• Answer and direct phone calls in a professional and courteous manner.
• Monitor and respond to general admissions email inquiries or route questions to the appropriate staff member.
• Maintain a clean, organized, and welcoming reception area.
• Provide exceptional customer service while maintaining confidentiality.

Recruitment & Outreach

• Represent the School of Medicine at recruitment fairs, campus tabling events, and outreach programs.
• Engage with prospective students and families by answering general questions about admissions and student life.
• Assist with the setup, staffing, and breakdown of recruitment events.
• Prepare and organize promotional and recruitment materials for events.

Campus Tours

• Conduct informative and engaging tours for prospective students, applicants, guests, and visitors.
• Become knowledgeable about the School of Medicine’s mission, programs, facilities, and admissions process.
• Provide a welcoming and positive experience for all visitors.

Administrative Support

• Assist with filing, copying, scanning, data entry, and document preparation.
• Assemble admissions packets, mailings, and other recruitment materials.
• Organize office supplies and promotional inventory.
• Support special projects as assigned by admissions staff.

Event Support

• Assist with planning and coordinating admissions events, including interview days, open houses, Second Look events, and other recruitment activities.
• Help prepare event materials, signage, name badges, and welcome packets.
• Provide logistical support before, during, and after events.

Percentage of time 100

Position Details

Position Information Classification Title Student Assistant FLSA Non-Exempt UGA Job Code FTE 0.50

Minimum Qualifications

The Student Admissions Assistant serves as a welcoming and professional representative of the University of Georgia School of Medicine Office of Admissions. This position provides front office support, assists with recruitment and outreach initiatives, and helps ensure the successful execution of admissions events. The ideal candidate is dependable, customer service-oriented, organized, and enthusiastic about supporting prospective students and visitors.

Relevant/Preferred Education, Experience, Licensure, Certification in Position Knowledge, Skills, Abilities and/or Competencies

Physical Demands Is this a Position of Trust? Yes Does this position have operation, access, or control of financial resources? No Does this position require a P-Card? No Is having a P-Card an essential function of this position? No Is driving a requirement of this position? No Does this position have direct interaction or care of children under the age of 18 or direct patient care? No Does this position have Security Access (e.g., public safety, IT security, personnel records, patient records, or access to chemicals and medications) Yes

Background Investigation Policy Offers of employment are contingent upon completion of a background investigation including, a criminal background check demonstrating your eligibility for employment with the University of Georgia; confirmation of the credentials and employment history reflected in your application materials (including reference checks) as they relate to the job-based requirements of the position applied for; and, if applicable, a satisfactory credit check. You may also be subject to a pre-employment drug test for positions with high-risk responsibilities, if applicable. Please visit the UGA Background Check website.

Contact Information

Recruitment Contact Name Wendy Gilfedder

Recruitment Contact Email [e-mail]

Recruitment Contact Phone

Posting Specific Questions

• * What is your major and expected graduation date?

  (Open Ended Question)

• * Are you currently a UGA student, and will you be enrolled for at least 6 credit hours for the upcoming Fall semester?
  • Yes
  • No

Applicant Documents

Required Documents

• Resume/CV
• List of References with Contact Information

Optional Documents

• Cover Letter