Student Activities Coordinator

DuPage ROE; Wheaton (IL); On-site; USD 45,000 - 60,000; Full time

Job summary

A leading educational institution seeks a Student Activities Coordinator to enhance student engagement and oversee extracurricular programs. The role requires strong leadership, budgeting skills, and the ability to foster an inclusive environment for student involvement. Ideal candidates will hold a Bachelor's degree and have experience in educational settings.

Qualifications

• Bachelor's degree from an accredited college.
• Valid Illinois State Teaching license with appropriate endorsements.
• Experience in managing student activities or similar programs.

Responsibilities

• Administers and coordinates the student activities program.
• Develops and manages annual activities budget.
• Recruits and supervises student leaders.

Skills

Analytical

Continuous Learning

Communications

Teamwork

Leadership

Education

Bachelor's degree

Tools

Microsoft Excel

Microsoft Word

Google Sheets

Gmail

Job description

Position Type:
High School Teaching

Date Posted:
6/9/2025

Location:
'); 'York Community High School

Date Available:
08/11/25

District:
Elmhurst Community Unit School District 205

Meets with club and activity sponsors to establish goals, review membership criteria, review school policies and review progress on a regular basis.

Develops and manages annual activities budget and fund accounts.

Approves/denies and processes all activity requisitions and withdrawals from activity accounts.

Screens, approves and coordinates all student fund raising activities.

Develops an annual master calendar related to student activities.

Maintains student accountability, e.g., monitor student fees and fines, Code of Conduct and eligibility.

Recruits, assists in the supervision and recommendations for programs, clubs and activities.

Provides administration with feedback on successes, growth opportunities and concerns for activity sponsors and corresponding activities

Provides professional development opportunities and daily support for sponsors.

Prepares annual club and activity report that includes student participation data, future needs and recommendations regarding the addition or elimination of clubs and activities.

Assures that club and activity sponsors maintain rosters, attendance records and constitutions.

Schedules facilities, custodians, maintenance, supervision and chaperones for all school events under his/her supervision.

Approves activity-related field trips.

Coordinates school sales of class rings, graduation announcements and caps and gowns.

Works with school alumni to support class reunion efforts.

Approves and monitors school advertising (i.e., bulletin boards and event posters).

Organizes and presents leadership opportunities that include leadership skills, knowledge of parliamentary procedure, communication skills and conflict resolution strategies.

Recruits and retains student leaders.

Meets regularly with student government and class boards to facilitate discussions and relationships between and among students and administrators/Board of Education members.

Meets regularly with club leaders to coordinate school-wide events.

Develops an all-school governmental council consisting of representatives from athletics and activities to create a unified voice to the administration.

Organizes and implements a series of student assemblies including awards and educational programs.

Develops and presents programs to encourage student involvement in co-curricular activities.

Provide effective transition to the social environment of high school for incoming freshmen and transfer students.

Contacts parents regarding extra-curricular activities.

Job Description - Certified Staff

Position Title: Student Activities Coordinator - York

Immediate Supervisor: Principal

FLSA Status: Exempt

Compensation: 0.8 Certified FTE (may be paired with 0.2 other assignment); and IA-E stipend for work occurring outside of the school day

Purpose: The Student Activities Coordinator is responsible for providing strategic leadership, vision, and oversight for the planning, development, and implementation of a diverse and inclusive student activities program that enhances student engagement, leadership development, and campus life.

Essential Functions:

Administers and coordinates the student activities program.

Essential Duties:

• Meets with club and activity sponsors to establish goals, review membership criteria, review school policies and review progress on a regular basis.

• Develops and manages annual activities budget and fund accounts.

• Approves/denies and processes all activity requisitions and withdrawals from activity accounts.

• Screens, approves and coordinates all student fund raising activities.

• Develops an annual master calendar related to student activities.

• Maintains student accountability, e.g., monitor student fees and fines, Code of Conduct and eligibility.

Supervises and evaluates non-athletic extracurricular programs.

Essential Duties:

• Recruits, assists in the supervision and recommendations for programs, clubs and activities.

• Provides administration with feedback on successes, growth opportunities and concerns for activity sponsors and corresponding activities

• Provides professional development opportunities and daily support for sponsors.

• Prepares annual club and activity report that includes student participation data, future needs and recommendations regarding the addition or elimination of clubs and activities.

• Assures that club and activity sponsors maintain rosters, attendance records and constitutions.

• Schedules facilities, custodians, maintenance, supervision and chaperones for all school events under his/her supervision.

• Approves activity-related field trips.

• Coordinates school sales of class rings, graduation announcements and caps and gowns.

• Works with school alumni to support class reunion efforts.

• Approves and monitors school advertising (i.e., bulletin boards and event posters).

Student Leadership

Essential Duties:

• Organizes and presents leadership opportunities that include leadership skills, knowledge of parliamentary procedure, communication skills and conflict resolution strategies.

• Recruits and retains student leaders.

• Meets regularly with student government and class boards to facilitate discussions and relationships between and among students and administrators/Board of Education members.

• Meets regularly with club leaders to coordinate school-wide events.

• Develops an all-school governmental council consisting of representatives from athletics and activities to create a unified voice to the administration.

School Community and Climate

Essential Duties:

• Organizes and implements a series of student assemblies including awards and educational programs.

• Develops and presents programs to encourage student involvement in co-curricular activities.

• Provide effective transition to the social environment of high school for incoming freshmen and transfer students.

• Contacts parents regarding extra-curricular activities.

Supervisory Responsibilities: This position has no direct supervision or evaluation responsibilities of staff.
Competencies:

To perform the job successfully, an individual should demonstrate the following competencies:

Analytical - Synthesizes complex or diverse information; collects and researches data; uses intuition and experience to complement data; designs workflows and procedures.

Continuous Learning - Assesses own strengths and weaknesses; seeks feedback to improve performance; pursues training and development opportunities; strives to continuously build knowledge and skills; shares expertise with others.

Job Knowledge - Competent in required job skills and knowledge; exhibits ability to learn and apply new skills; keeps abreast of current developments; requires minimal supervision; displays understanding of how job relates to others; uses resources effectively.

Use of Technology - Demonstrates required skills; adapts to new technologies; troubleshoots technological problems; uses technology to increase productivity; keeps technical skills up to date.

Problem Solving - Identifies and resolves problems in a timely manner; gathers and analyzes information skillfully; develops alternative solutions; works well in group problem solving situations; uses reason even when dealing with emotional topics.

Communications - Expresses ideas and thoughts verbally; expresses ideas and thoughts in written form; exhibits good listening and comprehension; keeps others adequately informed; selects and uses appropriate communication methods.

Cooperation - Establishes and maintains effective relations; exhibits tact and consideration; offers assistance and support to co-workers; works cooperatively in group situations; works actively to resolve conflicts.

Oral Communication - Speaks clearly and persuasively in positive or negative situations; listens and gets clarification; responds well to questions; demonstrates group presentation skills; participates in meetings.

Teamwork - Balances team and individual responsibilities; exhibits objectivity and openness to others' views; gives and welcomes feedback; contributes to building a positive team spirit; puts success of team above own interests; able to build morale and group commitments to goals and objectives; supports everyone's efforts to succeed.

Written Communication - Writes clearly and informatively; edits work for spelling and grammar; varies writing style to meet needs; presents numerical data effectively; able to read and interpret written information.

Leadership - Exhibits confidence in self and others; inspires and motivates others to perform well; effectively influences actions and opinions of others; accepts feedback from others; gives appropriate recognition to others.

Quality Management - Looks for ways to improve and promote quality; demonstrates accuracy

and thoroughness.

Conflict Resolution - Encourages open communications; confronts difficult situations; maintains objectivity; keeps emotions under control.

Impact & Influence - Pursues and wins support for ideas; displays ability to influence key decision-makers; achieves win-win outcomes; addresses divergent opinions.

Diversity - Shows respect and sensitivity for cultural differences; promotes a harassment-free environment.

Ethics - Treats people with respect; keeps commitments; inspires the trust of others; works with integrity and principles; upholds organizational values.

Organizational Support - Follows policies and procedures; supports organization's goals and values; benefits organization through outside activities; supports affirmative action and respects diversity.

Strategic Thinking - Understands organization's strengths & weaknesses; adapts strategy to changing conditions.

Adaptability - Adapts to changes in the work environment; manages competing demands; changes approach or method to best fit the situation; able to deal with frequent change, delays, or unexpected events.

Achievement Focus - Sets and achieves challenging goals; demonstrates persistence and overcomes obstacles; measures self against standard of excellence; recognizes and acts on opportunities; takes calculated risks to accomplish goals.

Personal Appearance - Dresses appropriately for position; keeps self well groomed. Attendance/Punctuality - Is consistently at work and on time; ensures work responsibilities are covered when absent; arrives at meetings and appointments on time.

Dependability - Follows instructions, responds to management direction; takes responsibility for own actions; keeps commitments; commits to long hours of work when necessary to reach goals.; completes tasks on time or notifies appropriate person with an alternate plan.

Initiative - Volunteers readily; undertakes self-development activities; seeks increased responsibilities; takes independent actions and calculated risks; looks for and takes advantage of opportunities; asks for and offers help when needed.

Innovation - Displays original thinking and creativity; meets challenges with resourcefulness; generates suggestions for improving work; develops innovative approaches and ideas; presents ideas and information in a manner that gets others' attention.

Judgement - Exhibits sound and accurate judgment; includes appropriate people in decision-making process.

Planning/Organizing - Prioritizes and plans work activities; uses time efficiently; plans for additional resources; sets goals and objectives; organizes or schedules other people and their tasks; develops realistic action plans.

Quality - Demonstrates accuracy and thoroughness; looks for ways to improve and promote quality; applies feedback to improve performance; monitors own work to ensure quality.

Safety and Security - Observes safety and security procedures; reports potentially unsafe conditions ; uses equipment and materials properly.

Qualifications

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education and/or Experience

Bachelor's degree from four-year college or university.

Language Skills

Ability to read, analyze, and interpret student data and assessment information. Ability to write reports, effectively present information, and respond to questions from colleagues, parents, students and administrators.

Reasoning Ability

Ability to define problems, collect data, establish facts, and draw valid conclusions. Ability to interpret an extensive variety of instructions in mathematical or diagram form and deal with several abstract and concrete variables.

Computer Skills

To perform this job successfully, an individual should have knowledge of Gmail, Powerschool and other school relevant data systems, Aesop Absence Management, Skyward employee access, and other relevant systems for integrating technology in the classroom. Should also have knowledge of and skills to use Microsoft Excel and/or Google Sheets Spreadsheet software as well as Microsoft Word and/or Google Docs Word Processing software.

Certificates, Licenses, Registrations

Valid Illinois State Teaching license with appropriate endorsements

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this Job, the employee is regularly required to talk or hear. The employee is frequently required to stand; walk and sit. The employee is occasionally required to use hands to finger, handle, or feel; reach with hands and arms and stoop, kneel, crouch, or crawl. The employee must regularly lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, peripheral vision, depth perception and ability to adjust focus.

Work Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderate.

Last Revised: 6/2/25

Illinois Professional Educator License (PEL) with proper endorsement and registered in DuPage County

Link to Salary Schedule

Elmhurst Community Unit School District 205 is an Equal Opportunity Employer.