Student – Academic Affairs Event Support Assistant

Southwestern Michigan College; Dowagiac (MI); On-site; USD 17,000 - 22,000; Part time

Job summary

Southwestern Michigan College is seeking a Student – Academic Affairs Event Support Assistant to help with VAPA rehearsals and events on campus. The role includes preparing rooms, arranging refreshments, and handling logistics to ensure smooth events.

Eligible students must be enrolled full-time or part-time (minimum credits), maintain good academic standing, and demonstrate reliability and customer-service orientation. Wages are paid bi-weekly at $13.73 per hour.

Qualifications

• Current SMC student in good academic standing.
• Demonstrated reliability, punctuality, and a customer-service mindset.

Responsibilities

• Review event instructions prior to each assignment.
• Pick up and transport refreshments and supplies to meeting location.
• Prepare meeting rooms, including tables, chairs, signage, and meeting materials.
• Arrange refreshments in a professional and welcoming manner.
• Verify that the room is ready before attendees arrive.
• Respond to minor logistical requests from academic administrative staff.
• Clean serving areas and restore the room to its original configuration.
• Return reusable supplies and equipment to designated storage.
• Dispose of trash and recycling appropriately.
• Report low inventory or supply needs.
• The duties listed in this job description are not all-inclusive, but a list of the major responsibilities.

Skills

Current SMC student

Reliability

Punctuality

Customer-service mindset

Job description

Student – Academic Affairs Event Support Assistant

Please see Special Instructions for more details.

There are two types of student employment at SMC: Federal Work-Study (FWS) and Regular Student Employment (RSE). All students should apply for any position they are interested in, whether or not they have received a Federal Work-Study award. The SMC Financial Aid Office will determine if the student hired is eligible for FWS but being eligible is not a requirement for most jobs. If a student has received a FWS award, it is not a guarantee of employment and the award amount will not be paid towards the student’s tuition/account. It is a maximum amount that the student may earn over the course of the academic year, if they secure a qualified student employment position. Both Regular Student employees and FWS employees receive an hourly rate equivalent to at least the current minimum wage. The student receives funds in the form of wages on a bi-weekly schedule. The FWS or RSE earnings may be used to assist with a student’s various expenses. If a FWS student earns their maximum award, the hiring department will determine if employment can continue as Regular Student Employment since funds are limited. Students interested in working on campus must be registered, have a complete financial aid file, and complete an online Student Employment Application.

Position Information

Posting Number

Posting Number 2020323-3

Job Title

Job Title Student – Academic Affairs Event Support Assistant

Pay Rate

Pay Rate $13.73 per hour

Job Category

Job Category Student

Department

Department ACADEMIC STUDIES

Position Summary Information

Job Description Summary

Provides logistical support for VAPA (Visual and Performing Arts) rehearsals and events. This position helps ensure refreshments are prepared and available, and that supplies and rooms or spaces are restored following each event.

Required Qualifications

• Current SMC student in good academic and conduct standing
• Demonstrated reliability, punctuality, and a customer-service-oriented mindset

Preferred Qualifications

Other Information

Essential Duties and Responsibilities:

• Review event instructions prior to each assignment.
• Pick up and transport refreshments and supplies to meeting location.
• Prepare meeting rooms, including tables, chairs, signage, and meeting materials.
• Arrange refreshments in a professional and welcoming manner.
• Verify that the room is ready before attendees arrive.
• Respond to minor logistical requests from academic administrative staff.
• Clean serving areas and restore the room to its original configuration.
• Return reusable supplies and equipment to designated storage.
• Dispose of trash and recycling appropriately.
• Report low inventory or supply needs.
• The duties listed in this job description are not all-inclusive, but a list of the major responsibilities. Additional duties not noted in the job description may be assigned by a supervisor.

Special Instructions to Applicants

You must be enrolled at the College on a full-time or part-time basis (minimum of 6 credit hours during fall and spring semesters and 3 credit hours during the summer semester); contact hours will not be used to meet the 6 credit hour minimum.

High-school students who are dual enrolled are eligible for student employment. You must also meet the credit hour requirement.

OR

You must be enrolled or continuing your education with a four-year College partner, on the campus of SMC , and be enrolled in a minimum of 6 credit hours and at least 1 SMC credit hour during the fall and spring semesters and 3 credit hours and at least 1 SMC credit hour during the summer semester.

All student employees must maintain a minimum cumulative GPA of 2.0 to be eligible for student employment.

Physical Requirements

Must be able to complete the following with or without a reasonable accommodation:

1. The physical activity of this position.

A. Reaching. Extending hand(s) and arm(s) in any direction.

B. Standing. Particularly for sustained periods of time.

C. Walking. Moving about on foot to accomplish tasks, particularly for long distances or moving from one work site to another.

D. Pushing. Using upper extremities to press against something with steady force in order to thrust forward, downward or outward.

E. Pulling. Using upper extremities to exert force in order to draw, haul or tug objects in a sustained motion.

F. Lifting. Raising objects from a lower to a higher position or moving objects horizontally from position-to-position.

G. Grasping. Applying pressure to an object with the fingers and palm.

H. Talking. Expressing or exchanging ideas by means of the spoken word.

I. Hearing. Perceiving the nature of sounds at normal speaking levels with or without correction. Ability to receive detailed information through oral communication, and to make the discriminations in sound.

2. The physical requirements of this position.

Light work. Exerting up to 20 pounds of force occasionally, and/or up to 10 pounds of force frequently, and/or a negligible amount of force constantly to move objects.

3. The visual acuity requirements including color, depth perception, and field vision.

The employee is required to have visual acuity to determine the accuracy, neatness, and thoroughness of the work assigned or to make general observations of facilities or structures

4. The conditions the employee will be subject to in this position.

The employee is not substantially exposed to adverse environmental conditions.