Strategic Purchasing & Procurement Coordinator

Birmingham Jefferson Co; Birmingham (AL); On-site; USD 50,000 - 70,000; Full time

Job summary

The Birmingham-Jefferson Convention Complex (BJCC) seeks a Purchasing Coordinator to provide administrative and operational support for procurement functions. You will coordinate purchasing activities, process requisitions and purchase orders, and maintain procurement records to ensure timely delivery of goods and services.

You will act as a liaison between departments, vendors, and Finance to ensure compliance with policies, procurement laws, and internal controls.

Qualifications

• Minimum of three (3) years related knowledge, experience, and skills in purchasing and accounting.
• Bachelor’s degree from an accredited college or university with emphasis in accounting or a related field is strongly preferred or a combination of purchasing experience for a governmental/public agency and education in lieu of degree.
• Valid State Driver License preferred.
• Experience with ERP or purchasing software preferred.
• Due to fiduciary responsibilities, the offer will be contingent on an additional satisfactory credit check.

Responsibilities

• Process purchase requisitions and approved purchase orders.
• Reviews purchase requests for completeness, approvals, budget coding and documentation.
• Coordinates with departments to clarify purchasing requirements, specification and purchasing document submission.
• Manages purchases to ensure delivery, quality and cost objectives are met.
• Assist with preparation of RFQs, RFP, and bid documents.
• Documents financial transactions by entering account information.
• Enforces specifications with respect to supplies, materials and equipment required; prepares invitations for bids and quotations; locates sources of supplies and place orders.
• Maintains purchase orders and records of contract expiration date; makes cost comparisons prepares purchase orders; assists in the disposal of unneeded or surplus equipment and materials.
• Assist with preparing annual bids for routine purchases to coincide with the fiscal year under the direction of the Director of Finance.
• Assist with annual bids, surplus property and capital procurement.
• Review purchase requests and invoices before processing.
• Process invoices for payment and gather purchasing information to assist the Director of Finance.
• Performs large mail-outs of information and other packages.
• Maintains the central office supply storeroom.
• Maintain confidentiality of procurement information.
• Supports continuous process improvement initiatives.
• Performs other duties as required.

Skills

Accountability

Interpersonal skills

Customer service

Communication

Active listening

Conflict management

Budgeting

Financial administration

Education

Bachelor’s degree in accounting or related field

Tools

ERP software

Job description

The Birmingham-Jefferson Convention Complex (BJCC) seeks a Purchasing Coordinator to provide administrative and operational support for procurement functions. You will coordinate purchasing activities, process requisitions and purchase orders, and maintain procurement records to ensure timely delivery of goods and services.

You will act as a liaison between departments, vendors, and Finance to ensure compliance with policies, procurement laws, and internal controls.