Strategic Property & Real Estate Coordinator

Diocese of Palm Beach; Florida; On-site; USD 42,000 - 66,000; Full time

Job summary

The Diocese of Palm Beach Pastoral Center in Palm Beach Gardens, FL, invites applications for a full-time Property Coordinator. You will manage real estate files, maintain transaction data, coordinate with buildings and properties staff, and ensure accurate data entry across the Property Data System and accounting linkage.

Proficiency in MS Office and strong organizational skills are essential. Qualified candidates will have several years in accounting, finance or real estate management, the

Qualifications

• Five (5) years of experience in accounting, finance or real estate management.
• Property and fixed asset inventory control experience helpful along with knowledge of depreciation methodology and capital budgeting techniques.
• Knowledge of basic real estate terms and transactions, as well as property appraisals helpful.
• Proficiency in MS Office Suite, including Word, Excel, Outlook, and Internet.
• Excellent and professional telephone manner and interpersonal skills.
• Ability to work effectively with Diocesan employees, departments heads, representatives of other agencies and the general public.
• Ability to multi-task, work independently and make responsible judgment calls.
• Adhere to the Diocese of Palm Beach Code of Conduct with emphasis on confidentiality and able to exercise discretion and good business judgment
• Safeguard the integrity and confidentiality of all employee records
• Strong organizational skills
• Working knowledge of office equipment (phones, computers, printers, fax, scanner)
• Reliable insured vehicle and ability to travel to locations within the Diocese of Palm Beach

Responsibilities

• Create, enter and maintain files and file inventory on every Diocese owned property, parish property or entity property owned by the diocese.
• Create and maintain “Transactions in Progress” and “Critical Date Summaries” with copies provided to all parties involved in the transaction.
• Coordinate with the Superintendent of Buildings, Construction & Properties on all ongoing projects, transactions and events.
• Act as liaison between Superintendent of Buildings, Construction & Properties, Finance Office, outside attorneys and Bishop’s Office for the proper completion and signature of all transaction documents pursuant to the diocesan “Transaction Approval Requirements.”
• Enter and maintain all real estate transaction data in the Property Data System.
• Coordinate and maintain link between Property Data System and Diocesan Accounting System.
• Coordinate scheduling of all property appraisals with Diocese Appraiser. Reconcile entries in both systems. Processes draft appraisals for Pastors’ approval. Responsible for data entry of all approved changes.
• Create, maintain all add/change/delete property forms and COPE reports on all properties and buildings required to keep the database current for Property and Liability.
• Coordinate scheduling of Housing Board meetings and preparing minutes from meetings.
• Archiving all housing and Villa minutes, audits and 990 tax returns.

Skills

MS Office proficiency

Communication

Organization

Multitasking

Discretion

Travel readiness

Tools

MS Office Suite

Job description

The Diocese of Palm Beach Pastoral Center in Palm Beach Gardens, FL, invites applications for a full-time Property Coordinator. You will manage real estate files, maintain transaction data, coordinate with buildings and properties staff, and ensure accurate data entry across the Property Data System and accounting linkage.

Proficiency in MS Office and strong organizational skills are essential. Qualified candidates will have several years in accounting, finance or real estate management, the