Strategic Project Coordinator & Planner

Burke Porter, an Ascential Technologies Brand; Ham Lake (MN); On-site; USD 42,000 - 59,000; Full time

Job summary

Burke Porter, an Ascential Technologies Brand, is seeking a Project Coordinator in Minnesota to support the Program Management team. You will coordinate with Program and Project Managers, manage day‑to‑day logistics, and assist with administrative functions to keep projects on track.

The role emphasizes maintaining schedules, tracking risks, and ensuring smooth communication with internal teams and external customers. Strong organizational and communication skills are essential.

Qualifications

• Associate degree or at least 4 years of relevant experience.
• Strong proficiency with Windows OS, Microsoft Word, and Microsoft Excel.
• Exceptional organizational skills with strong attention to detail.
• Strong verbal and written communication skills.
• Ability to manage multiple priorities and follow through on commitments.

Responsibilities

• Support Program and Project Managers throughout the project lifecycle, ensuring accurate tracking of actions, risks, and deliverables.
• Facilitate and monitor incoming customer requests, concerns, and priorities; ensure timely routing and follow‑up.
• Act as a customer‑facing coordinator for routine updates, meeting scheduling, and communication needs.
• Prepare project documentation including meeting minutes, status reports, and communication summaries.
• Assist in updating project schedules and tracking project milestones, deadlines, and risks; proactively identify gaps or delays.
• Participate in weekly project status meetings and assist in preparing agendas and materials.
• Maintain organized project files, notes, data, and documentation archives.
• Assist with additional project management responsibilities as requested by Program and Project Managers.
• Provide courteous service to external customers, vendors, and visitors.
• Manage reception functions such as greeting visitors and answering phone calls.
• Maintain general office information, internal announcements, and communication postings.
• Monitor and replenish office supplies, snacks, and consumables.
• Assist in preparing materials and logistics for on‑site customer meetings.
• Support general office tasks as needed.

Skills

Windows OS

Microsoft Word

Microsoft Excel

Strong organizational skills

Verbal and written communication

Multi‑tasking

Education

Associate degree

Tools

Microsoft Project

Smartsheet

Job description

Burke Porter, an Ascential Technologies Brand, is seeking a Project Coordinator in Minnesota to support the Program Management team. You will coordinate with Program and Project Managers, manage day‑to‑day logistics, and assist with administrative functions to keep projects on track.

The role emphasizes maintaining schedules, tracking risks, and ensuring smooth communication with internal teams and external customers. Strong organizational and communication skills are essential.