Strategic Programs Coordinator

Liberty Alliance, LLC; Tampa (FL); On-site; USD 55,000 - 75,000; Full time

Job summary

Liberty Alliance, LLC in Tampa, FL is seeking an experienced Program Coordinator to support Program Managers, leadership, and cross-functional teams in planning, coordination, execution, and closeout of company programs, projects, events, and customer engagements.

This role maintains organization across concurrent efforts, coordinating meetings and travel, tracking action items and deliverables, supporting reporting requirements, and ensuring timely program documentation and administrative

Qualifications

• 2+ years of experience in program coordination, project coordination, operations, or related environment.
• Strong organizational and time-management skills.
• Ability to manage multiple projects, priorities, and deadlines simultaneously.
• Strong written and verbal communication skills.
• Professional demeanor and ability to interact with leadership, customers, vendors, and cross-functional teams.
• Proficiency with Microsoft Outlook, Word, Excel, PowerPoint, and Teams.
• Ability and willingness to travel up to 30%.
• Ability to support occasional early mornings, evenings, weekends, or extended hours when required.

Responsibilities

• Support Program Managers with day-to-day execution of multiple projects and programs.
• Track action items, deadlines, milestones, deliverables, risks, approvals, and follow-up requirements.
• Maintain project schedules, trackers, dashboards, status reports, and recurring program reports.
• Coordinate inputs from multiple departments and follow up on outstanding requirements.
• Maintain project documentation, shared repositories, contact lists, distribution lists, and program records.
• Support development and maintenance of SOPs, templates, lessons learned, and standardized program processes.
• Assist with project startup, execution, closeout, and onboarding documentation.
• Identify gaps, overdue actions, or coordination issues and elevate them to the appropriate Program Manager or leadership.
• Completes all other tasks to drive Liberty Alliance’s Vision and Mission.
• Coordinate internal, customer, partner, and leadership meetings.
• Prepare agendas, read-aheads, briefing materials, attendance lists, and meeting packages.
• Capture detailed meeting minutes, decisions, tasking, action items, owners, and deadlines.
• Follow up with stakeholders to ensure assigned actions are completed.
• Prepare and format reports, presentations, executive summaries, correspondence, and other program materials.
• Support recurring PMO and leadership reporting requirements.
• Maintain accurate program records and ensure documentation is organized and accessible.
• Coordinate domestic travel for employees, contractors, leadership, and project personnel.
• Arrange travel itineraries, lodging, and expense documentation.
• Coordinate events, demonstrations, conferences, customer visits, and other operational activities.
• Support event setup, pack-out, and on-site logistics.
• Maintain participant and organization information and reporting as needed.
• Assist with after-action reviews, lessons learned, and closeout documentation.
• Coordinate procurement quotes, orders, and supporting documentation.
• Communicate with vendors on pricing, availability, and service requirements.
• Maintain receipts, invoices, and approvals.
• Assist with expense reporting and program cost documentation.
• Support tracking of purchases, travel, and direct costs.
• Serve as a coordination point between Program Managers, internal departments, customers, vendors, partners, and stakeholders.
• Maintain professional communication with government and commercial customers.
• Coordinate visits, meetings, follow-ups, and information requests.
• Ensure leadership is informed of issues, schedule changes, and deadlines.
• Maintain discretion with confidential information.

Skills

Organization

Time management

Communication

Attention to detail

Independent work

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Microsoft Teams

SharePoint

Jira

Confluence

Job description

Liberty Alliance, LLC in Tampa, FL is seeking an experienced Program Coordinator to support Program Managers, leadership, and cross-functional teams in planning, coordination, execution, and closeout of company programs, projects, events, and customer engagements.

This role maintains organization across concurrent efforts, coordinating meetings and travel, tracking action items and deliverables, supporting reporting requirements, and ensuring timely program documentation and administrative