Strategic Programs & Alumni Engagement Coordinator

Rice University; Houston (TX); On-site; USD 65,000 - 70,000; Full time

Job summary

Rice University in Houston, TX seeks a Program Administrator III within the Department of Civil and Environmental Engineering to provide advanced program and administrative support to the Department Chair. The role coordinates complex department-wide events, supports strategic planning and communications, and cultivates engagement with alumni, industry partners, and other stakeholders.

Working under the Department Chair and Senior Department Administrator, the Program Administrator III

Qualifications

• Bachelor’s degree required; substitution with related experience allowed year-for-year.
• 2+ years of related experience in program administration, office administration, event planning, or executive support.
• Additional related education may substitute for experience on a year-for-year basis.

Responsibilities

• Provides advanced support to the Department Chair, including calendar coordination and correspondence.
• Supports planning and execution of the department’s strategic plan by coordinating activities and preparing materials.
• Plans and executes department events, including monthly meals, graduate poster session, Town Hall, Alumni Weekend, and luncheons.
• Develops event workplans, timelines, communications, invitations, registration, vendor arrangements, and post-event follow-up.
• Coordinates engagement with alumni, industry partners, advisory boards, students, and stakeholders; maintains records.
• Supports faculty meetings, department committees, and advisory board with scheduling and materials.
• Administers program operations, establishes efficient processes, and ensures timely completion of activities.
• Creates outreach and communications plans across email, web, print and other channels.
• Interprets policies, collects/analyzes information, prepares reports, and recommends improvements.
• Supports student organizations and represents the department at university meetings and with external partners.

Skills

Organization

Time management

Project coordination

Written communication

Verbal communication

Interpersonal skills

Customer-service

Microsoft Office & Google Workspace

Education

Bachelor’s degree

Job description

Rice University in Houston, TX seeks a Program Administrator III within the Department of Civil and Environmental Engineering to provide advanced program and administrative support to the Department Chair. The role coordinates complex department-wide events, supports strategic planning and communications, and cultivates engagement with alumni, industry partners, and other stakeholders.

Working under the Department Chair and Senior Department Administrator, the Program Administrator III