Undergraduate Programs Administrator

Rice University; Houston (TX); On-site; USD 60,000 - 74,000; Full time

Job summary

Rice University is seeking an Undergraduate Programs Administrator to support interdisciplinary programs in the Office of the Dean of Humanities and Arts. The role handles front office duties, coordinates administrative tasks, and website management, serving as the primary contact with faculty, students, and external contacts.

The ideal candidate will demonstrate strong communication, budgeting know-how, and the ability to manage multiple projects under pressure while working on-site in a

Qualifications

• Bachelor's Degree required; additional related experience may substitute
• 2+ years of related experience
• Strong verbal and written communications skills
• Ability to manage multiple projects under pressure
• Advanced knowledge of Microsoft Office suite
• Knowledge of budget management and financial planning
• Ability to develop new strategies and analyze data

Responsibilities

• Administers the daily operations of assigned programs
• Conducts research, analyzes data, identifies trends and reports
• Monitors budgets and develops longer-term budget plans
• Recommends and implements outreach plans, events, and communications
• Provides support to faculty, staff and students
• Assists with student recruitment, records, and curriculum support
• Designs and processes course and outreach materials
• Maintains program websites and social media
• Performs all other duties as assigned
• Processes reimbursements and procurement requests

Skills

Verbal and written communications

Budget management

Project management

Organizational skills

Data analysis

Independent and team work

Problem solving

Education

Bachelor's Degree

Tools

Microsoft Office suite

Job description

Position Summary:

The Undergraduate Programs Administrator supports a number of interdisciplinary programs that are housed in the Office of the Dean of Humanities and Arts. They are responsible for all front office functions and serves as the problem‑solving point person for a variety of matters. They also support program faculty, s/he coordinates many of the administrative functions, and special events activities. This position also provides website management. They are the first point of contact, representing the programs to internal and external contacts.

The Undergraduate Programs Administrator interacts on a daily basis with faculty, students, visitors, other university staff, and various individuals and organizations outside Rice University.

The Undergraduate Programs Administrator provides support to the program directors and assists the with tasks that include, but are not limited to: General Announcements, course offerings and course schedules.

Ideal Candidate Statement:

Ideal candidates should have strong verbal and written communication skills, basic knowledge of managing budgets, the ability to work well under pressure and manage multiple projects simultaneously.

Workplace Location:

On campus position: This position is exclusively on-site, necessitating all duties to be performed in-person. Per Rice policy 440, work arrangements may be subject to change.

Hiring Range:

This exempt position is benefits‑eligible and has an expected minimum salary of $67,000 annually (dependent on experience and qualifications).

*Exempt (salaried) positions under FLSA are not eligible for overtime.

Minimum Requirements:

• Bachelor's Degree
  • In lieu of the education requirement, additional related experience, above and beyond what is required, on an equivalent year for year basis may be substituted
• Two or more (2+) years of related experience
  • In lieu of the experience requirement, additional related education, above and beyond what is required, on an equivalent year–for–year basis may be substituted
• Skills:
  • Ability to develop and initiate new strategies
  • Advanced problem‑solving skills
  • Strong verbal and written communications skills
  • Ability to work well under pressure and manage projects simultaneously
  • Strong organizational and time management skills
  • Advanced knowledge of Microsoft Office suite
  • Strong data analysis skills
  • Ability to work independently and as part of a team to meet expected deadlines and schedules
  • Adept at problem solving, creating contingency plans and handling issues when necessary
  • Strong client service orientation and attention to detail
  • Ability to develop complex or multiple program partnerships and funding sources
  • Ability to oversee and direct staff
  • Knowledge of managing budgets and developing financial plans

Preferences:

• University experience

Essential Functions:

• Administers the daily operations of assigned programs with general guidance by the directors and a senior staff member
• Conducts research, analyzes data, identifies trends and develops reports
• Monitor budgets and the development of longer terms budget plans
• Recommends and implements outreach plans, including communications, events, marketing, conferences, etc.
• Provides support to faculty, staff and students as related to the program(s)
• Assists with student recruitment, student records, curriculum support, coordinating the accreditation process
• Designs and processes course and outreach materials both in digital and hard copy formats
• Monitors and maintains program websites
• Maintains social media accounts
• Performs all other duties as assigned

Additional Functions:

• Processes faculty reimbursements
• Processes procurement requests such as student awards, non-employee travel reimbursements, and honoraria for guest speaker.
• Supervises student assistants

Rice University HR | Benefits: https://knowledgecafe.rice.edu/benefits

Rice Mission and Values: Mission and Values | Rice University

Rice University is committed to ensuring Equal Employment Opportunity and welcoming the fullness of diversity into our candidate pools. Rice considers qualified applicants for employment without regard to race, color, religion, age, sex, sexual orientation, gender identity, national or ethnic origin, genetic information, disability, or protected veteran status. Rice also provides reasonable accommodations to qualified persons with disabilities. If an applicant requires a reasonable accommodation for any part of the application or hiring process, please get in touch with Rice University’s Human Resources Office via email at [e-mail] for support.

If you have any additional questions, please email us at [e-mail]. Thank you for your interest in employment with Rice University.