Strategic Procurement & Vendor Support Specialist

Dart; Headquarters (WA); On-site; USD 48,000 - 80,000; Full time

Job summary

DART is seeking a Procurement Support Specialist in Dallas, TX. The role provides advanced administrative and operational support to the Procurement Department, serving as a key link between procurement, accounts payable, and internal teams to ensure vendor and payment data are accurate and compliant.

Ideal candidates have a strong understanding of procurement workflows, attention to detail, and the ability to manage multiple tasks in a fast-paced environment.

Qualifications

• Associate's degree in Business Administration, Public Administration, Supply Chain Management, or related field.
• Four years of procurement, purchasing, finance, vendor management, or accounts payable experience.
• Proficiency with ERP software systems and electronic procurement platforms.
• Strong Excel, Word, and PowerPoint skills; document management experience.
• Knowledge of procurement regulations and lifecycle from requisition to contract closeout.

Responsibilities

• Reviews and processes vendor setup requests, coordinating with Accounts Payable to validate information.
• Acts as liaison between Procurement and AP to resolve vendor data discrepancies and payment issues.
• Contacts vendors to confirm contract, registration, and payment details.
• Assists vendors with the DART Supplier Portal and registration/maintenance needs.
• Educates vendors on procurement policies and documentation requirements.
• Tracks workflow items to ensure timely completion.
• Prepares correspondence, spreadsheets, and reports for procurement staff and management.
• Schedules meetings and maintains calendars; records outcomes and follow-ups.
• Onboards new Procurement staff with system access, policy materials, and orientation.
• Coordinates and tracks responses to Open Records Requests for compliance.
• Maintains procurement records for retention and audits; prepares files for archiving.
• Posts approved solicitation summaries to DART.org and assists with notices.

Skills

Procurement knowledge

Vendor management

Accounts payable coordination

Communication

Documentation accuracy

Multitasking

Attention to detail

Microsoft Office Suite

Education

Associate's degree in Business Administration or related field

Tools

ERP platforms

Vendor management systems

Electronic procurement platforms

Excel/Word/PowerPoint

Job description

DART is seeking a Procurement Support Specialist in Dallas, TX. The role provides advanced administrative and operational support to the Procurement Department, serving as a key link between procurement, accounts payable, and internal teams to ensure vendor and payment data are accurate and compliant.

Ideal candidates have a strong understanding of procurement workflows, attention to detail, and the ability to manage multiple tasks in a fast-paced environment.