Strategic Procurement Project Manager

Jacksonville Housing Authority; Jacksonville (FL); On-site; USD 65,000 - 75,000; Full time

Job summary

Jacksonville Housing Authority is seeking a Procurement Project Manager to coordinate daily activities within the Department of Procurement and Contracts while maintaining department data, updating procedures, and reporting on activities and outcomes.

The role emphasizes independent work, strong business judgment, and solid procurement knowledge to ensure compliance with federal, state, and local standards. Requires a BA/BS and 3+ years in procurement.

Qualifications

• Bachelor's Degree in Business Administration or related field plus a minimum of three (3) years of work experience in procurement.
• Knowledge of procurement methods, principles and terminology.
• Strong organizational, problem solving and analytical skills.

Responsibilities

• Determine and implement the appropriate method of procurement to secure the requested service, commodities or supplies within an assigned department area.
• Develop scopes and specifications and prepare solicitations including Invitation for Bid, (IFB), Request for Proposal (RFP), and Request for Qualifications (RFQ).
• Oversee the soliciting of bids and proposal evaluation process in accordance with JHA's policy, and perform bid analysis and make the appropriate procurement recommendation.
• Prepare and process purchase orders, review requesting department documentation for accuracy and completeness and verify vendor information.
• Determine the most responsive and responsible vendor that meets selection criteria based on selected procurement method.
• Conduct and coordinate team meetings and facilitate pre-bid and pre-proposals meetings, bid openings, and evaluation committee meetings with departments.
• Research sources of supply and analyze the market based upon the requested commodity and/or service and submit procurement recommendation to JHA management.
• Resolve disputes between suppliers and user department regarding service, cost, and delivery.
• Prepare appropriate correspondence to suppliers relating to inquiries and procurement issues.
• Perform procurement outreach activities and participate in vendor fairs communicating Jacksonville Housing Authority's procurement process.
• Maintain the integrity and confidentiality of assigned contract files and various report documentation for accuracy to ensure information is properly stored on JHA network.
• Ensure JHA adherence to federal, state, and local procurement policies, regulations, and standards.
• Responsible for the maintenance of Procurement, Compliance and Vendor data information within the department system database.
• Analyze and track Procurement and Compliance activities related to the annual buying plans to provide status information while ensuring accurate reporting.
• Create, maintain, and disseminate purchase orders and Procurement and Compliance contract files to department staff.
• Provide administrative support to the leadership team in procurement as needed.
• Perform research, analyze, facilitate and own the process in responding to requests on Freedom of Information Act (FOIA) requests.
• Perform debarment checks, ownership disclosures and State of Florida good standing verification for all recommendations of awards.
• Budget monitoring and preparation; budget revisions; process invoices for payment
• Prepare purchase requisitions, prepare agenda items for Board of Commissioners meetings
• Investigate and respond to internal and external Procurement work requests.
• Assist vendors and staff in utilizing Procurement systems.
• Prepare and assemble departmental work materials for distribution.
• Coordinate solicitation information for advertisement on JHA website and in newspapers.
• Facilitate pre-submittal meetings, bid openings, vendor workshops, staff training, and other meetings, as assigned.
• Additional duties as assigned.

Skills

Procurement experience

Data analysis

Communication

Education

Bachelor's Degree in Business Administration or related field

Job description

Jacksonville Housing Authority is seeking a Procurement Project Manager to coordinate daily activities within the Department of Procurement and Contracts while maintaining department data, updating procedures, and reporting on activities and outcomes.

The role emphasizes independent work, strong business judgment, and solid procurement knowledge to ensure compliance with federal, state, and local standards. Requires a BA/BS and 3+ years in procurement.