Strategic Procurement & Inventory Coordinator

Herschend Family Entertainment Corporation; Valdosta (GA); On-site; USD 55,000 - 75,000; Full time

Job summary

Herschend Family Entertainment Corporation is seeking a Procurement Coordinator in Valdosta, GA to manage purchasing and contract processes, coordinate vendor relations, and ensure compliance with company policies. The role includes data entry in inventory systems, PO creation, and collaboration with Accounts Payable and Revenue Operations.

The ideal candidate has an Associate degree, 2–4 years in accounting or organizational management, and strong Excel/Office skills.

Qualifications

• Associates degree preferred.
• 2-4 years in accounting or organizational management experience preferred.
• Proficient with Microsoft Office Suite including Excel, Outlook and Teams required.
• Familiarity with purchase orders, vendor management tools, Contract Management Software systems a plus.
• Position requires ability to read, write, and speak English.
• Valid driver’s license and insurance.

Responsibilities

• Track and manage purchases from request through fulfillment and payment in coordination with accounts payable.
• Create and manage purchase orders to support timely ordering and delivery.
• Track orders, manage freight and follow up with vendors on breakage of items, incorrect shipping and backorders.
• Input data into inventory systems to include: receiving, transferring, damages and waste, manually entered items and markdowns in a timely manner.
• Work closely with Revenue Operations team
• Verify suppliers and pricing, correcting issues that may exist
• Audit and analyze Revenue Operations transactions/reports with the ability to identify potential issues. Providing feedback to related department management.
• Coordinate the contract lifecycle for vendors, including intake, documentation, approvals, execution and recordkeeping.
• Act as liaison between property stakeholders, vendors, legal and finance to coordinate contract reviews, approvals and required documentation.
• Enter and maintain contracts through Malbek, the company’s Contract Lifecycle Management (CLM) system.
• Coordinate communications and follow up with vendors and property stakeholders to ensure contracts and documentation move efficiently through review and approval processes.
• Track contract renewal and expiration dates and proactively coordinate with stakeholders on renewals, amendments or required actions.
• Work with Accounts Payable team to ensure required information and documentation is provided for vendor setup
• Ensure procurement and contracting activities follow company policies related to vendor selection, purchasing approvals, contracting procedures and documentation requirements.
• Maintain organized records of contracts, vendors and procurement activity.
• Help improve procurement processes and maintain clear documentation.
• Assist in Physical Inventory tagging and mapping
• Represent the company to guests and other team members in a positive & friendly manner
• Satisfies Wild Adventures standards for performance and conduct. For example, reports to work regularly and on time
• “Create Memories Worth Repeating” for our Guests by exceeding expectations
• Performs other duties as assigned

Skills

Analytical skills

Detail oriented

Communication skills

Organized

Time management

Problem solving

Accountability

Accuracy

Adaptability

Initiative

Self-motivated

Education

Associates Degree

Tools

Microsoft Office Suite

Excel

Outlook

Teams

Contract Management Software

Vendor management tools

Purchase orders system

Job description

Herschend Family Entertainment Corporation is seeking a Procurement Coordinator in Valdosta, GA to manage purchasing and contract processes, coordinate vendor relations, and ensure compliance with company policies. The role includes data entry in inventory systems, PO creation, and collaboration with Accounts Payable and Revenue Operations.

The ideal candidate has an Associate degree, 2–4 years in accounting or organizational management, and strong Excel/Office skills.