Strategic Partner Support Executive Assistant

Gerber Ciano Kelly Brady LLP; Rocky Hill (CT); On-site; USD 55,000 - 85,000; Full time

Job summary

Gerber Ciano Kelly Brady LLP is seeking a highly organized Legal Executive Assistant to support a Partner who oversees a nationwide book of business across New England and New York. The role requires ownership of the Partner’s calendar, communications, tracking systems, and daily operations.

The successful candidate will communicate confidently, exercise sound judgment, and proactively resolve issues while coordinating with attorneys, staff, clients, and firm leadership to keep priorities moving

Qualifications

• Prior experience supporting a partner or senior leader in a fast-paced environment.
• Legal industry experience is helpful but not required; litigation experience not necessary.
• Advanced proficiency in Microsoft Excel required to organize, analyze, track, and report data.

Responsibilities

• Serve as a trusted business partner to the Partner, helping manage priorities, communications, deadlines, and daily operations.
• Take full ownership of a complex calendar, including scheduling meetings, identifying and resolving conflicts, coordinating logistics, and anticipating future needs.
• Assist with the management and organization of the Partner’s nationwide book of business.
• Coordinate new matter intake, including initial communications, conflict checks, matter assignments, and file-opening processes.
• Communicate regularly and professionally with clients, attorneys, staff, and firm leadership by telephone, email, text, and other appropriate methods.
• Maintain and manage master case lists, client-specific tracking sheets, matter assignment lists, and other reporting systems.
• Monitor case activity, follow up with team members, and help ensure deadlines, assignments, and deliverables remain on track.
• Assist with accounts receivable follow-up, pre-bill coordination, and other client-related financial and administrative matters.
• Review client guidelines and help ensure that applicable requirements are communicated, tracked, and followed.
• Prepare accurate, polished, and well-formatted reports, correspondence, presentations, and internal and external communications.
• Organize, analyze, and report on client and matter data using Microsoft Excel.
• Prepare agendas, meeting materials, presentations, and supporting documentation for client and internal meetings.
• Coordinate domestic travel arrangements and prepare detailed itineraries as needed.
• Maintain organized electronic records, files, and business documentation.
• Identify potential problems, recommend practical solutions, and follow through to completion.
• Support special projects and other business or administrative initiatives as assigned.
• Perform limited legal-assistant responsibilities as needed; training will be provided for these functions.

Skills

Calendar management

Client communication

Excel data analysis

Outlook proficiency

PowerPoint

Billing support

Matter intake

Conflict checks

Organizational skills

Independence / initiative

Tools

Microsoft Word

Job description

Gerber Ciano Kelly Brady LLP is seeking a highly organized Legal Executive Assistant to support a Partner who oversees a nationwide book of business across New England and New York. The role requires ownership of the Partner’s calendar, communications, tracking systems, and daily operations.

The successful candidate will communicate confidently, exercise sound judgment, and proactively resolve issues while coordinating with attorneys, staff, clients, and firm leadership to keep priorities moving