Strategic Operations Manager, CSOMA Office

Amber Kinetics; Chicago (IL); Hybrid; USD 75,000 - 85,000; Full time

Benefits offered by this job

Hybrid work model

Medical, dental, vision benefits

401(k) retirement plan

Paid time off

Job summary

The Alzheimer’s Association is seeking a Manager for the Office of the Chief Science Officer and Medical Affairs (CSOMA) in Chicago. This role serves as the operational backbone of the leadership office, overseeing daily operations and coordinating priorities for the CSO, Medical Affairs Lead, and the Med Sci team.

You will manage calendars, travel, meetings, and budgets, and prepare briefings and presentations for senior stakeholders, maintaining confidentiality in a fast-paced mission-driven

Qualifications

• Bachelor’s degree preferred; equivalent combination of education and experience considered.
• Minimum 5 years of progressively responsible experience supporting senior executives or managing operations in a scientific, medical, or research-driven organization preferred
• Proven ability to manage multiple executives, complex schedules, and international engagements.
• Demonstrated success in project coordination, executive communication, and operational process improvement.

Responsibilities

• Coordinate operational and administrative matters for the CSOMA.
• Manage complex calendars across global time zones with alignment on priorities.
• Prepare daily and weekly briefings with agendas and context summaries.
• Track priorities and action items with cross-functional teams.
• Coordinate meetings, executive sessions, and cross-functional collaborations.
• Prepare meeting materials: agendas, documents, presentations.
• Serve as liaison between CSOMA and senior stakeholders.
• Support executive presentations and board updates.
• Manage departmental expenses, invoicing, and budget tracking.
• Ensure compliance with funding, travel, and expense policies.
• Plan travel for CSOMA and leadership, including visas.
• Coordinate conferences and leadership offsites with internal teams.
• Maintain records with confidentiality.

Skills

Communication skills

Calendar management

Travel coordination

PowerPoint

Excel

Discretion and confidentiality

Executive support

Education

Bachelor's degree

Tools

Zoom

WebEx

Concur

Egencia

Workday

Job description

The Alzheimer’s Association is seeking a Manager for the Office of the Chief Science Officer and Medical Affairs (CSOMA) in Chicago. This role serves as the operational backbone of the leadership office, overseeing daily operations and coordinating priorities for the CSO, Medical Affairs Lead, and the Med Sci team.

You will manage calendars, travel, meetings, and budgets, and prepare briefings and presentations for senior stakeholders, maintaining confidentiality in a fast-paced mission-driven