Strategic Operations Coordinator

Moss Interactive, LLC; Westminster, Northern (CO, KY); Hybrid; USD 57,000 - 59,000; Full time

Job summary

Front Range Community College is seeking an Executive Operations Coordinator at the Westminster Campus to provide executive, administrative, and operational support to the Vice President for Strategy & Innovation. You will coordinate communications, meetings, budgets, contracts, records, events, and administrative processes across the division.

The ideal candidate is highly organized, proactive, and customer‑service oriented, capable of managing calendars, handling confidential information, and

Qualifications

• Bachelor’s degree and two years of experience providing administrative, operational, executive, or program coordination support in a complex and fast-paced office.
• OR an Associate’s degree and four years of experience providing administrative, operational, executive, or program coordination support in a complex and fast-paced office.
• Ability to exercise discretion when handling sensitive or confidential information and to provide responsive, customer-focused service to diverse stakeholders.
• Ability to manage complex calendars, schedules, meetings and travel arrangements.
• Ability to maintain accurate records, files and documentation.
• Ability to learn and use enterprise systems, purchasing systems, and administrative software.

Responsibilities

• Manage and prioritize the VPSI's calendar, communications, and daily workflow in alignment with divisional and institutional priorities.
• Serve as the primary point of contact for internal and external stakeholders, exercising sound judgment and discretion when coordinating communication and requests.
• Track leadership action items, coordinate meetings, prepare materials, maintain records, facilitate travel arrangements, and ensure timely follow-through on commitments and decisions.
• Develop and maintain systems, workflows, timelines, documentation, and tracking tools that support efficient operations and organizational effectiveness.
• Monitor progress on division priorities, maintain operational records, support reporting needs, and identify opportunities to improve processes, reduce administrative burden, and enhance service delivery.
• Coordinate division meetings, retreats, advisory groups, forums, and special events.
• Manage event logistics, agendas, materials, communications, and documentation of key decisions and next steps.
• Maintain division communication resources and digital platforms, including SharePoint sites, and support the development of materials that communicate division priorities and initiatives to internal and external audiences.
• Serve as the cost center administrator for VPSI budget accounts.
• Monitor expenditures, process invoices and expense reports, support purchasing activities, prepare purchase orders and travel requisitions, assist with budget tracking and reconciliation, and coordinate contract documentation and approvals to ensure timely processing and compliance.

Skills

Administrative coordination

Organizational skills

Communication

Discretion with confidential info

Education

Bachelor’s degree

Two years of coordination experience

Associate’s degree

Four years of coordination experience

Tools

Enterprise systems

Purchasing systems

SharePoint

Job description

Front Range Community College is seeking an Executive Operations Coordinator at the Westminster Campus to provide executive, administrative, and operational support to the Vice President for Strategy & Innovation. You will coordinate communications, meetings, budgets, contracts, records, events, and administrative processes across the division.

The ideal candidate is highly organized, proactive, and customer‑service oriented, capable of managing calendars, handling confidential information, and