Strategic Operations & Admin Specialist II

Collier County, FL; Naples (FL); On-site; USD 42,000 - 62,000; Full time

Job summary

Collier County is seeking an experienced administrative professional to support divisional operations, including payroll, budgeting, purchasing, and reporting. The role involves coordinating office functions, reviewing documents, entering data, and maintaining records.

Fingerprinting is required, and candidates with relevant experience and an associate degree are preferred. Salary offers may vary with qualifications.

Qualifications

• Associate degree required.
• Three (3) years of related experience.
• Candidates without a degree should possess two (2) additional years of related experience.
• Fingerprinting required

Responsibilities

• Coordinates and provides operational support to assist in the management of divisional operations, programs, and services.
• Coordinates the activities of assigned support, administrative and office functions; reviews and processes internal reports, invoices, contracts and related documents; prepares related summaries.
• Receives and responds to inquiries from the public and other departments; prepares and proofreads correspondence and coordinates with outside contractors.
• Reviews and summarizes fiscal and administrative information; develops forms, reports and file systems.
• Performs administrative duties including budget, purchasing, payroll and accounting documents; tracks expenditures and revenues; prepares budget amendments.
• Serves as liaison between Division and other support services such as IT, HR, Risk Management, and Procurement.
• Assists hiring managers with vacancies, requisitions, applications, interviews and onboarding processes.
• Enters data into Division databases; maintains automated and manual records and files.
• Provides information to internal and external callers/visitors about the Division and its services.
• Assists with special projects and orders office supplies; arranges travel and maintains calendars.

Skills

Administrative support

Data entry

Budgeting

Interpersonal communication

Education

Associate degree

Job description

Collier County is seeking an experienced administrative professional to support divisional operations, including payroll, budgeting, purchasing, and reporting. The role involves coordinating office functions, reviewing documents, entering data, and maintaining records.

Fingerprinting is required, and candidates with relevant experience and an associate degree are preferred. Salary offers may vary with qualifications.