Operations & Administration Specialist II

Collier County; Naples (FL); On-site; USD 42,000 - 64,000; Full time

Job summary

Collier County in Naples, FL seeks an experienced administrative professional to support division operations, processing payroll, budget and purchasing tasks. The role involves coordinating multiple office functions, preparing reports, and maintaining records.

Applicants should have an associate degree and at least three years of related experience; fingerprinting is required. Some duties include onboarding, data entry, and acting as a liaison across divisions.

Qualifications

• Associate degree required.
• Three (3) years of related experience.
• Candidates without a degree should possess two (2) additional years of related experience.
• Fingerprinting required.
• Salary offers above the minimum pay grade may be considered based on qualifications.
• Essential Employees may be required to work during an undeclared or declared emergency.

Responsibilities

• Coordinate and provide operational support to assist in the management of divisional operations, programs, and services.
• Coordinate activities of support, administrative and office functions; review reports, forms, invoices and contracts.
• Respond to inquiries from the public and other divisions; proofread correspondence for accuracy and format.
• Prepare reports and narratives; maintain division forms, file systems and databases.
• Assist with budget, payroll, purchasing, and accounting documents; track expenditures and revenues.
• Serve as liaison between the Division and IT, HR, Risk Management, and Procurement.
• Assist hiring managers with vacancies, requisitions, onboarding, and scheduling interviews.
• Enter data into Division databases and maintain records.

Skills

Payroll processing

Budget management

Purchasing

Data entry

Reporting

Education

Associate degree

Tools

Microsoft Office

Excel

Database systems

Job description

Collier County in Naples, FL seeks an experienced administrative professional to support division operations, processing payroll, budget and purchasing tasks. The role involves coordinating multiple office functions, preparing reports, and maintaining records.

Applicants should have an associate degree and at least three years of related experience; fingerprinting is required. Some duties include onboarding, data entry, and acting as a liaison across divisions.