Strategic Office & Procurement Lead

LCX Freight USA LLC; Florida; On-site; USD 67,000 - 72,000; Full time

Job summary

Prime Air Cargo Inc, based in Doral, FL, is seeking an Office and Procurement Manager to oversee daily office operations, procurement activities, and vendor relations. The role emphasizes administrative leadership, budget coordination, and ensuring compliance with contracts and safety procedures.

The position requires managing office staff, maintaining supplies, and coordinating with Finance and HR to align procurement with organizational goals and cost controls.

Qualifications

• Oversee the day-to-day activities of the office.
• Supervise receptionists, secretaries, maintenance staff; assign duties and schedules.
• Ensure supplies and equipment are available; monitor inventories and order stationery.
• Manage relationship with document storage vendor.
• Coordinate office budgets and process office invoices.
• Ensure emergency procedures and safety drills are in place.
• Maintain confidential information and access controls.
• Arrange maintenance for office equipment and moves.

Responsibilities

• Oversee the day-to-day activities of the office. This includes opening and closing the office, coordinating administrative tasks, ensuring resources are available, and enforcing procedures.
• May supervise support staff; coordinate schedules, train new employees, and work with HR on workplace issues.
• Maintain inventory levels and arrange procurement of supplies; manage office equipment maintenance.
• Manage relationships with vendors including document storage and service contracts; ensure deliveries meet standards.
• Prepare or monitor office budgets and process related invoices; track office expenses.
• Ensure emergency procedures exist and drills are coordinated with HR.
• Protect confidential documents and information and control access to facilities.
• Coordinate office moves and space planning as needed; review procurement with vendors.

Job description

Prime Air Cargo Inc, based in Doral, FL, is seeking an Office and Procurement Manager to oversee daily office operations, procurement activities, and vendor relations. The role emphasizes administrative leadership, budget coordination, and ensuring compliance with contracts and safety procedures.

The position requires managing office staff, maintaining supplies, and coordinating with Finance and HR to align procurement with organizational goals and cost controls.