Strategic Meetings & Events Planner

American Express Global Business Travel; Austin (TX); Remote; USD 55,000 - 103,000; Full time

Benefits offered by this job

Flexible benefits

Travel perks

Learning opportunities

Job summary

Amex GBT is seeking a Meeting & Events Planner to lead all aspects of client events in the United States. You will manage venue selection, logistics, and on-site execution, ensuring seamless delivery and proactive problem resolution.

You will also handle budgets, RFPs, contracts, speaker bookings, and post-event analysis, coordinating with stakeholders and vendors. Travel to events is required; CMP or PM cert is a plus.

Qualifications

• 3+ years of meeting/event management or hospitality customer service experience
• Proficiency in Microsoft Office required
• Strong organizational, communication, and negotiation skills
• Ability to multitask, prioritize, and remain calm under pressure
• Willingness to travel to events as needed
• CMP or formal project management certification, nice to have
• Travel industry knowledge
• Experience with electronic meeting management tools

Responsibilities

• Maintain industry knowledge, identify upselling opportunities, and perform assigned duties
• Select venues and coordinate facility services, security, technology, transportation, accommodations, and material shipping
• Oversee room setup, F&B services, exhibitor logistics, and vendor/supplier briefings
• Develop budgets, negotiate contracts, manage RFPs, payment processing, and billing compliance
• Identify cost savings and revenue opportunities while ensuring contract adherence
• Secure speakers, entertainment, and ancillary programming with media/PR coordination
• Provide post-event feedback to stakeholders and serve as onsite business lead

Job description

Amex GBT is seeking a Meeting & Events Planner to lead all aspects of client events in the United States. You will manage venue selection, logistics, and on-site execution, ensuring seamless delivery and proactive problem resolution.

You will also handle budgets, RFPs, contracts, speaker bookings, and post-event analysis, coordinating with stakeholders and vendors. Travel to events is required; CMP or PM cert is a plus.