Strategic Legal Operations & Records Specialist

Core Specialty Insurance Holdings, Inc.; Cincinnati (OH); On-site; USD 70,000 - 95,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Life insurance

Disability insurance

401(k) with company match

Employee Assistance Plan

Health Savings Account

Flexible Spending Account

Health Reimbursement Account

Wellness program

Job summary

Core Specialty Insurance Holdings, Inc. is seeking a Corporate Legal Operations Specialist to independently manage key legal operations, governance, vendor coordination, reporting, and records management for the Legal Department.

You will exercise judgment in prioritizing initiatives, resolving issues, and coordinating timely deliverables for senior legal leadership. You will handle confidential records, advise on operational workflows, and ensure timely completion of corporate, regulatory, and

Qualifications

• High school diploma or GED required; college coursework preferred.
• 2+ years professional experience preferred.
• Paralegal certification preferred.
• Experience in operations, administration, project coordination, or related regulated industries is a plus.
• Experience managing information, records, projects, or administrative processes is preferred.
• Experience supporting in-house or law firm legal teams is preferred.

Responsibilities

• Manage and maintain department records, databases, and filing systems.
• Coordinate annual reporting and entity maintenance activities.
• Lead corporate recordkeeping and document retention initiatives.
• Oversee governance documentation and department information management to support continuity and compliance.
• Serve as operational liaison with vendors, outside counsel, Finance, Compliance, and stakeholders to resolve issues.
• Review vendor invoices, budget activity, and expenses; identify discrepancies and escalation.
• Monitor shared departmental mailboxes and route requests.
• Track deadlines, action items, and ongoing projects.
• Develop reports, dashboards, and summaries supporting leadership decision-making.
• Participate in special projects and process improvements.
• Maintain department information within SharePoint and other systems.
• Provide administrative and operational support to legal leadership.
• Other duties as assigned.

Skills

Organizational skills

Written & verbal communication

Multitasking & deadline driven

Problem solving & critical thinking

Proactive self-starter

Independent working with collaboration

Discretion with confidential info

MS Office proficiency (Outlook, Excel,

Education

High school diploma or GED

Associate/Bachelor's degree preferred

Paralegal certification preferred

Tools

SharePoint

Microsoft Office Suite

Job description

Core Specialty Insurance Holdings, Inc. is seeking a Corporate Legal Operations Specialist to independently manage key legal operations, governance, vendor coordination, reporting, and records management for the Legal Department.

You will exercise judgment in prioritizing initiatives, resolving issues, and coordinating timely deliverables for senior legal leadership. You will handle confidential records, advise on operational workflows, and ensure timely completion of corporate, regulatory, and