Strategic Legal Operations & Compliance Coordinator

Paycom; Jacksonville (FL); On-site; USD 45,000 - 65,000; Full time

Job summary

Southern Impression Homes seeks an experienced Legal Operations & Compliance Coordinator to support the General Counsel and handle legal, insurance, licensing, regulatory, and administrative duties.

The role builds and maintains systems, processes, records, and reporting mechanisms to proactively manage obligations in a growing homebuilding environment, reporting to the General Counsel.

Qualifications

• Five or more years of experience in legal operations, legal administration, compliance, corporate administration, paralegal work, real estate administration, construction administration, risk management, or a related field.
• Exceptional organizational and project-management skills.
• Strong attention to detail.
• Excellent written and verbal communication skills.
• Advanced proficiency with Microsoft Office, including Excel.
• Ability to manage multiple projects and deadlines simultaneously.
• Ability to maintain confidential information.

Responsibilities

• Prepare, revise, format, proofread, and organize legal documents, correspondence, memoranda, presentations, and reports.
• Maintain legal files and document-management systems.
• Organize and maintain contract, litigation, insurance, licensing, and corporate records.
• Coordinate meetings, agendas, action-item tracking, and follow-up.
• Support outside counsel and internal business teams by coordinating document requests and information gathering.
• Assist with the preparation of diligence responses, data-room materials, and investor requests.
• Maintain corporate records for all legal entities.
• Track annual reports, state registrations, foreign qualifications, and other corporate filings.
• Maintain records of certificates of good standing, organizational documents, resolutions, and other corporate governance materials.
• Coordinate required filings with outside counsel, registered agents, and governmental agencies.
• Maintain a centralized corporate-records repository.
• Maintain a master inventory of contractor licenses, business licenses, property management licenses, registrations, permits, and other regulatory requirements.
• Track renewal dates and filing deadlines.
• Maintain a legal and compliance calendar.
• Monitor changes in laws and regulations affecting homebuilding, construction, development, leasing, and property management activities.
• Escalate significant legal and regulatory developments to the General Counsel for review.
• Maintain insurance policies, certificates, endorsements, renewals, and related documentation.
• Coordinate insurance applications and renewals.
• Track policy expiration dates and coverage requirements.
• Assist with insurance claims and claims documentation.
• Coordinate with brokers, carriers, outside counsel, and internal stakeholders regarding insurance matters.
• Maintain a centralized insurance database and filing system.
• Maintain compliance registers, tracking systems, and reporting dashboards.
• Track policy review dates, revisions, approvals, and employee training requirements.
• Maintain records supporting the company's compliance program.
• Assist with the development and implementation of policies and procedures.
• Track corrective actions and remediation items.
• Maintain development and due-diligence checklists for active projects.
• Track zoning, permitting, environmental, and entitlement documentation.
• Maintain property manager compliance files.
• Track required reporting from property managers and key vendors.
• Organize tenant complaint, regulatory, and compliance information.
• Maintain litigation and claims registers.
• Organize pleadings, correspondence, discovery materials, and case files.
• Track important deadlines.
• Coordinate document collection and production.
• Assist with construction-defect, warranty, and other claims tracking.

Skills

Organizational skills

Project management

Attention to detail

Communication skills

Multitasking

Confidential information handling

Education

Paralegal certificate

Bachelor's degree in a related field

Tools

Microsoft Office

Excel

Document-management systems

Job description

Southern Impression Homes seeks an experienced Legal Operations & Compliance Coordinator to support the General Counsel and handle legal, insurance, licensing, regulatory, and administrative duties.

The role builds and maintains systems, processes, records, and reporting mechanisms to proactively manage obligations in a growing homebuilding environment, reporting to the General Counsel.