Strategic Legal Executive Assistant

Reed Smith LLP; Wilmington (DE); On-site; USD 68,000 - 83,000; Full time

Benefits offered by this job

401(k) Retirement Plan

Medical Insurance

Health Savings Account (HSA)

Paid Time Off

Dental Insurance

Vision Insurance

Flexible Spending Accounts (FSA)

Job summary

Reed Smith LLP in Wilmington, Delaware seeks an executive assistant to provide high-level, confidential administrative support to the attorney and practice team. You will manage calendars across time zones, coordinate meetings and travel, prepare materials, and liaise with clients and internal services to ensure efficient operations.

This role requires discretion, professionalism, and polished communication.

Qualifications

• Two years of college or equivalent experience required.
• Five+ years of high-level administrative support in a law firm or professional services preferred.
• Strong organizational and time-management skills; ability to handle confidential materials.
• Excellent written and verbal communication with professional discretion.

Responsibilities

• Provide high-level executive and confidential administrative support to the attorney and practice team.
• Manage calendars, scheduling across time zones, and coordinate meetings and travel.
• Liaise with clients, internal teams, IT, Travel, and Office Services.
• Prepare and draft legal documents and meeting materials.
• Process matter openings and maintain MOF/status lists.
• Assist with expenses and timesheets; support after-hours work when needed.
• Maintain professional relationships and ensure client service.
• Onsite duties include handling office equipment and filing.

Skills

Calendar management

Attention to detail

Communication

Discretion and confidentiality

Travel coordination

Microsoft Office

Outlook

Education

Two years of college or equivalent experience

College degree preferred

Tools

Microsoft Office Suite

PowerPoint

Excel

Word

Zoom

MS Teams

Travel Booking Systems

Job description

Reed Smith LLP in Wilmington, Delaware seeks an executive assistant to provide high-level, confidential administrative support to the attorney and practice team. You will manage calendars across time zones, coordinate meetings and travel, prepare materials, and liaise with clients and internal services to ensure efficient operations.

This role requires discretion, professionalism, and polished communication.