Strategic Initiatives Executive Assistant

DivcoWest; San Francisco, Northern (CA, KY); Hybrid; USD 120,000 - 130,000; Full time

Benefits offered by this job

Annual bonus

Flexible vacation policy

Weekly lunch stipend

Job summary

DivcoWest seeks an Executive Assistant, Strategic Initiatives, to act as a proactive partner to the Chief People Officer. You will blend high-level executive support with project management, ensuring initiatives move from discussion to completion across a broad portfolio.

You will own complex calendars, coordinate travel, create briefing materials, and drive process improvements while maintaining discretion and strategic judgment in a fast-paced environment.

Qualifications

• 7-9 years of experience in executive support, project/program management, operations, or a related role.
• Demonstrated experience supporting a senior executive in a fast-paced, high-accountability environment.
• Excellent written and verbal communication; ability to synthesize information and present concise updates.

Responsibilities

• Own and manage a complex executive calendar with prioritization and conflict resolution.
• Plan and coordinate domestic travel, including flights, hotels and itineraries.
• Prepare and submit accurate expense reports and provide coverage for EA team members.
• Produce executive-ready materials and summaries; maintain project reporting and dashboards.

Skills

Executive support

Project management

Calendar management

Travel planning

Operations

Microsoft 365

Tools

Microsoft 365

Job description

DivcoWest seeks an Executive Assistant, Strategic Initiatives, to act as a proactive partner to the Chief People Officer. You will blend high-level executive support with project management, ensuring initiatives move from discussion to completion across a broad portfolio.

You will own complex calendars, coordinate travel, create briefing materials, and drive process improvements while maintaining discretion and strategic judgment in a fast-paced environment.