Strategic Initiatives Executive Assistant

California State University Channel Islands; Oxnard (CA); On-site; USD 79,000 - 86,000; Full time

Job summary

California State University Channel Islands seeks an Executive Administrative Support III to manage the Interim VPBFA's calendar, confidential records, travel requests, and divisional communications, acting as a primary contact for the office.

You will plan division-wide meetings, track action items, support strategic initiatives, prepare briefs and reports, and coordinate public records requests with legal counsel and Risk Management.

Qualifications

• Bachelor's degree is required.
• Five years of progressively responsible secretarial/administrative work for a high-level administrator, or a master’s with two years in higher education.

Responsibilities

• Maintains the VPBFA’s calendar and private records while serving as primary contact for the office.
• Reviews office mail and responds or routes as needed; handles confidential information with discretion.
• Manages domestic travel requests and expense reimbursements.
• Plans and organizes division-wide meetings; coordinates schedules, agendas, materials, and minutes.

Skills

Excellent writing skills

Advanced office procedures

Professional telephone manner

Customer service

Attention to detail

Discretion with confidential materials

Education

Bachelor's degree

Tools

Microsoft Outlook

Microsoft Word

Microsoft PowerPoint

Microsoft Excel

Job description

California State University Channel Islands seeks an Executive Administrative Support III to manage the Interim VPBFA's calendar, confidential records, travel requests, and divisional communications, acting as a primary contact for the office.

You will plan division-wide meetings, track action items, support strategic initiatives, prepare briefs and reports, and coordinate public records requests with legal counsel and Risk Management.