Strategic Fiscal & Operations Coordinator

MAAC (Metropolitan Area Advisory Committee; Chula Vista (CA); On-site; USD 75,000 - 83,000; Full time

Job summary

MAAC is seeking a highly organized Fiscal & Operations Coordinator in Chula Vista to support the Economic Development Department. You will coordinate budgets, invoicing, procurement, and grant administration while tracking KPIs and reporting to leadership.

The role requires coordinating with program teams, finance, and external partners to ensure projects stay on budget and on schedule. A proactive, detail‑oriented professional who communicates well will thrive here.

Qualifications

• Bachelor's degree in a related field as listed in the education section.
• At least four years of relevant project coordination and grants/finance experience.
• Experience with budgeting, procurement, and financial reporting practices.
• NetSuite experience is preferred.

Responsibilities

• Coordinate departmental strategic initiatives, grant-funded projects, and special projects.
• Monitor KPIs and budgets, track expenditures, and support dashboards and reporting.
• Support procurement, invoicing, and vendor communications in alignment with grants.
• Assist the Director of Economic Development with meetings, reports, and cross‑departmental coordination.

Skills

Project coordination

Budget tracking

Grant administration

Procurement processes

Data analysis

Cross-functional collaboration

Communication

Organization

Multitasking

Education

Bachelor's degree in Business Administration, Public Administration, Nonprofit Management, Project Management, Economics, Finance, Community Development, Economic Development, or related field

Minimum four years of progressively responsible experience in project coordination, operations, grants administration, nonprofit administration, finance coordination, or related field

Experience with budget tracking, procurement, grant administration, and financial processes

Experience using NetSuite (preferred)

Tools

NetSuite

Microsoft Excel

Job description

MAAC is seeking a highly organized Fiscal & Operations Coordinator in Chula Vista to support the Economic Development Department. You will coordinate budgets, invoicing, procurement, and grant administration while tracking KPIs and reporting to leadership.

The role requires coordinating with program teams, finance, and external partners to ensure projects stay on budget and on schedule. A proactive, detail‑oriented professional who communicates well will thrive here.