Executive Operations & Contracts Coordinator

City of Chula Vista; Wisconsin Dells (WI); On-site; USD 55,000 - 75,000; Full time

Job summary

City of Chula Vista is seeking a Business Operations Coordinator to serve as a trusted partner to the VP and as the administrative hub of the department. The role balances executive support, office administration, and contract processing in a fast-paced hospitality environment.

You will manage calendars, prepare meeting materials, track action items, maintain confidential files, and coordinate cross‑department projects.

Qualifications

• Three to five years in business operations or hospitality administration.
• Advanced proficiency with Microsoft Office 365 and related programs.
• Excellent written and verbal communication.
• Ability to handle confidential information.
• Experience with CRM systems and contract processing.

Responsibilities

• Manage calendars, meetings, daily priorities, and follow-ups for executives.
• Prepare agendas, presentations, reports, and executive materials.
• Track action items and ensure follow-up on key initiatives.
• Draft professional correspondence and maintain confidential files.
• Coordinate operational projects across departments and improve processes.
• Prepare, review, and process contracts and maintain files.

Skills

Office Suite

CRM software

Contract processing

Calendar management

Project coordination

Communication skills

Tools

Delphi.fdc

Salesforce

Zoom/Teams

Job description

City of Chula Vista is seeking a Business Operations Coordinator to serve as a trusted partner to the VP and as the administrative hub of the department. The role balances executive support, office administration, and contract processing in a fast-paced hospitality environment.

You will manage calendars, prepare meeting materials, track action items, maintain confidential files, and coordinate cross‑department projects.