Strategic Federal Executive Assistant (TS SCI)

InfiniSource Consulting Solutions, Inc.; Frederick (MD); Hybrid; USD 65,000 - 90,000; Full time

Job summary

InfiniSource Consulting Solutions, Inc. is seeking an Executive Assistant/Administrative Assistant II to support senior officials with a full range of administrative tasks.

The role includes managing complex calendars, coordinating interviews and meetings, preparing briefing materials, and drafting correspondence. Travel planning, liaison work with multiple offices, and policy-related support are key components of the position.

Qualifications

• College degree required.
• Active TS SCI clearance required.

Responsibilities

• Provide full range of office and administrative support services including managing high level calendar appointments; schedule meetings; coordinate interviews and conferences; evaluate requests for information, appointments, tasks, and other correspondence; ensure deadlines for high level officials are met.
• Organize and prioritize action items; serve as liaison for internal and external offices.
• Manage business relationships with other program offices, divisions, and stakeholders.
• Coordinate travel logistics including domestic and international arrangements; assemble travel materials and agendas; resolve last minute changes or cancellations.
• Draft and edit correspondence; prepare memoranda, briefing materials, reports, spreadsheets and documentation with correct formatting, grammar and punctuation.
• Maintain filing systems and ensure adherence to agency guidance for records retention, protection, retrieval, transfer, and disposal.
• Assist in developing office policies and procedures; plan and implement office systems, layouts, and equipment distribution; support special projects and research as needed.
• Lead travel logistics and coordinate transportation and overnight accommodations; communicate travel agendas to teams.

Skills

Calendar management

Executive support

Travel logistics

Communication

Education

College Degree

Job description

Description

INFINISOURCE CONSULTING SOLUTIONS (ICS)

InfiniSource Consulting Solutions (ICS), a 150+ employee government contractor specializing in Management Consulting, Information Technology, and Professional Services to the federal government. We tailor our services to meet the specific needs of our civilian, defense, and private-industry sponsor. Our corporate support processes are ISO 9001 certified, giving our customers the confidence that we are continually measuring and improving upon the support we provide and are committed to the highest level of customer satisfaction.

ICS is seeking an Executive Assistant/Administrative Assistant II to join our team!

The individual will perform administrative tasks including but not limited to:

• Providing a full range of office and administrative support services duties including managing high level calendar appointments; scheduling meetings; coordinating interviews and conferences; evaluating requests for information, appointments, tasks, and other correspondence; and coordinating responses within established deadlines for high level officials.
• Organizing and prioritizing action items and serving as a liaison for internal and external offices.
• Managing business relationships with other program offices, divisions, and stakeholders.
• Managing logistics, materials, and generating minutes for meetings.
• Drafting and editing correspondence.
• Preparing memoranda, talking points, briefing materials, reports, spreadsheets, and other documentation ensuring correct formatting, grammar, and punctuation.
• Maintaining filing systems and ensuring adherence to Agency guidance for the retention, protection, retrieval, transfer, and disposal of records.
• Evaluating and assisting in the development of office policies and procedures; assisting in the planning and implementing of office systems, layouts, and equipment distribution; and taking the lead on performing other duties as assigned in support of a range of administrative operations and activities (i.e., special projects, research studies, budget analysis, and other specialized functions).
• Coordinating travel logistics including securing transportation and overnight accommodations in both domestic, and international locations; coordinating and communicating travel agendas, including the assembly of printed material developed to assist with the individual’s and/or teams’ objectives as it relates to that travel; and helping to resolve problems related to last minute travel changes or cancellations.

Requirements

The individual shall have:

• Have College Degree
• Active TS SCI clearance

InfiniSource Consulting Solutions (ICS) is committed to hiring and retaining a diverse workforce. We are proud to be an Equal Opportunity/Affirmative Action Employer, making decisions without regard to race, color, religion, creed, sex, sexual orientation, gender identity, marital status, national origin, age, veteran status, disability, or any other protected class US Citizenship is required for most positions.

InfiniSource Consulting Solutions offers a competitive salary and a generous benefits package. This package includes medical, dental, vision, life, short and long-term disability insurances, and a 401(k) retirement plan.